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HomeMy WebLinkAbout03-20-13 Parking Commission MinutesBozeman Parking Commission Meeting March 20, 2013 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Kelly Wiseman Ben Bennett Ryan Olson Cyndy Andrus City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Action Items: None. I. Call to order, 7:30 a.m. Ben L called the meeting to order at 7:30 a.m. II. Approval of February 2013 minutes Ben L asked for approval of the February 2013 minutes. Chris motioned to approve the February 2013 minutes. Kelly seconded the motion. The motion was carried unanimously. III. Public Comment – State name and address. Please limit comments to 3 minutes. None. IV. Manager’s Report (info) – Including finance report Scott stated that citation revenues are down from the YTD trend. Not sure why at this time, but he is looking into the issue. The snow plowing expenses have come through for January and February and are included in the YTD numbers. The average daily attendance and revenue at the parking garage is up month over month again in February. Permit numbers for the garage have stayed the same. Scott stated that there has been some graffiti on the rooftop at the parking garage. Also, a police officer notified Scott that a person has stolen two fire extinguishers from the garage. Scott had those returned to him. Two garbage bins have also been moved from inside the parking garage to nearby surface streets. Chris told Scott that those garbage bins can be bolted down somewhere to prevent that from happening again. Ben B suggested to Scott to have more patrolling at the garage, he continues to hear skateboarders, and even vehicles on the top deck of the parking garage, which is disruptive to the businesses there. Scott has asked BPD to increase the patrols, but the issue is once they leave, the skateboarders return. Kelly asked about putting in security cameras. Scott stated that, this has been discussed before, and because we do not have someone reviewing them at the garage daily, if something were to happen, the BPC could be liable. Cyndy asked why graffiti free paint isn’t used at the garage. Chris explained that between the labor expenses and chemicals needed to clean it that overall it is not cost effective. Usually cheaper to just repaint the surfaces. A graph shows that daily revenue went up from last February. Daily entries are higher as well. V. 2013/14 Parking Department Budget (ACTION) Scott presented a draft of the proposed budget for FY2013-14. It is expected that on July 1st, 2013 the parking control officer currently under the police department will transfer to the parking department, under the direction of Scott Lee. This will hopefully reflect an increase in citation revenue. The lease agreement for the Armory hotel project has been approved. Any profit made from the garage operations has to be used for transportation expenses at the parking garage per the agreement with the FTA. Chris asked Scott if he is going to renew the contract with the current cleaning crew, Montana Janitorial Services (MJS) for the parking garage. Scott stated that the contract needs to be updated, and plans to be going out to bid soon. Right now MJS is contracted to clean the public restrooms Monday-Friday, empty the garbage cans weekly and pick up trash that’s been left throughout the garage. The new contract will need to include more frequent emptying of trash, and specifically cleaning of the parking garage areas, so as to avoid confusion and miscommunication in the future. Scott spoke to the streets department about having them do the plowing of the lots; there is no point in paying a company to do that if the city could feasibly do it for us and it would probably be at a reduced cost overall. Scott asked the BPC to make a motion to approve the FY2013-14 budget. Chris motioned to approve the FY2013-14 budget. Kelly seconded the motion. The motion was carried unanimously. VI. MSU/HS Residential areas (info) Scott has received written requests to add: S 3rd Ave-both east & west side, between College and Harrison St and S 8th Ave-east side only (west is already included) between Dickerson & Story. Scott received a verbal request for: S 11th Ave-east and west side between Dickerson and Story. Scott feels the BPC should consider adding " S 9th Ave-West side only between Dickerson and Story, S 10th Ave-Both east and west side between Dickerson and Story and also S 4th Ave-west side only between College and Harrison. Chris asked if the BPC could just add streets to the district, or if we need to wait for requests from the home owners. Scott stated that he would need to look at how the ordinance was written. The residents of these streets could be approached about joining the district. Laurae asked if it is required that the property owners sign the petition or if renters are allowed. In the past, the property owner needs to be the one to sign the petition, but again a specific review of the ordinance would be required to confirm this. It was suggested to increase the ticket amount of the residential parking citations that might help with the volume of vehicles that park in the area without permits, and would open up those spaces for the actual residence. Scott stated that it would require an ordinance change, which would need to be approved by the City Commission. Cyndy stated that a conversation with MSU should take place, to come up with some solutions to the parking issues. VII. Board Vacancy / Replacement – (info) Scott presented a list of the BPC members and their terms that Amy B provided to him. Chris stated that Dennis Bechtold from First Security Bank is going to apply. Both Ben Bennett and Ryan Olson have indicated interest in reapplying for another term. VIII. Garage crack sealing – begins April 1 (info) Crack sealing at the parking garage is scheduled for April 1, 2013. Vehicles will not be allowed to park on the main level or the basement level for about a week to 10 days. The only entrance available will be the one on Mendenhall St. Signs will be posted soon, and Scott will start talking to folks about it, to explain and answer questions. IX. New business None. X. Adjournment Ben L adjourned the meeting at 8:35 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk