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HomeMy WebLinkAbout02-13-13 Parking Commission MinutesBozeman Parking Commission Meeting February 13, 2013 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Kelly Wiseman Ben Bennett Ryan Olson Cyndy Andrus Pam Bryan City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Cory Lawrence, Armory Hotel Project Action Items: None. I. Call to order, 7:30 a.m. Chris called the meeting to order at 7:30 a.m. II. Approval of January 9, 2013 minutes Chris asked for a motion to approve the January 9, 2013 minutes. Kelly motioned to approve the minutes. Ryan seconded. The motion was carried unanimously. Pam stated that she is not looking to end her term on the BPC early. She is planning on staying through her term which is up in 2014. The January minutes stated otherwise, and need to be changed. III. Public Comment – State name and address. Please limit comments to 3 minutes. Cory Lawrence wants to thank the BPC and the hotel project subcommittee for all their time and hard work. He recognizes the time and efforts they have put into helping him and his team with the Armory hotel project. IV. Manager’s Report (info) – Including finance report Scott stated that the average daily numbers (graph provided) continue to run in the black for the year to date, and the financial statement shows revenues/expenses are tracking above of budget but we continue to show a positive bottom line. Several onetime expenses are included in the year to date amounts, and these are worth reviewing when preparing the 2013-2014 annual budget. The Parking department received a couple of the older police vehicles. They needed to be repainted and new light bars installed, that cost about $12,000.00. The restriping of the lots and the parking study update costs were also identified. Snow plowing is seasonal, and Scott did not receive the bill for the January plowing so they are not included in the finance report for this month. Those numbers will show up next month. Daily revenue is up at the parking garage. The second page of the finance report shows the average daily revenues and entries for the parking garage. The last page is new and is labeled the downtown Bridger Park Garage- Monthly. It shows same month over each year, and also yearend totals for the parking garage usage and revenue. This is often more helpful to review than the graphs, and clearly shows the usage and revenue of the parking garage are increasing. Scott stated that he is looking at March/April to schedule a time for the garage to get crack sealed. This could change depending on the weather. V. Armory Hotel Committee Report – (ACTION) Chris summarized the Armory Hotel Parking Agreement Recommendation with the BPC. After multiple discussions suggestions, recommendations and ideas that came out of meetings with the BPC, Armory Hotel Committee (AHC), and meetings with the City Attorney, the subcommittee recommends the BPC approve the proposal as written. Pam has stepped away from the table for the motion. Brit stated that at this time, the BPC needs to know that the FTA is not finished reviewing the proposal, nor have they approved the lease agreement, and they do require some changes to the accounting used to account for all revenue and expenses related to the parking garage be separately identified. With the assistance of City Attorney, the considerations are going to go in the resolution not just in the agreement. The FTA will need to give their stamp of approval. There should be a decision by the end of this week. If this document is blessed by the BPC, then it will need to go in front of the City Commission for their approval. Ben L motioned to accept the Armory Hotel Parking Agreement Recommendation from February 11, 2013. Ryan seconded the motion. The motion was carried unanimously. VII. Resolution PC2013-02 – (ACTION) The FTA agreed to let the BPC put certain requirements in a resolution to be binding on all future agreements related to the parking garage. Resolution PC2013-02 states five specific components: #1- The BPC may enter into agreements for the lease of parking spaces in the Bridger Park. Both City Commission and BPC shall take all necessary steps to maintain continuing control over the parking garage. #2- The City Commission and BPC shall ensure there will be no interference with transit functions located at the parking garage. #3- The City Commission and BPC shall manage and account for revenues and expenses for the parking garage separate and distinct from other City and Parking Commission facilities and programs. #4- All revenue collected from the parking garage in excess of operation and maintenance costs shall be committed by the City and Parking Commission to the provision of public transportation services. #5- The Parking Manager is authorized to enter into agreements for the lease of parking spaces within the parking garage subject to the provisions of this resolution. This resolution will be attached with the lease agreement currently in place. Greg Sullivan will need to review and approve the FTA and lease documents prior to approval and/or acceptance by the Parking Manager. Chris asked for a motion to adopt Resolution PC2013-02. Ryan motioned to approve Resolution PC 2013-02. Kelly seconded the motion. The motion was carried unanimously. VI. Armory Hotel Staging – S. Willson Lot – (info) Scott spoke to the Streets Department and the Water Department; the underground work on Mendenhall will start this summer (2013). The construction company hired by the Armory Developers will be required to find somewhere to stage all their equipment and materials during the construction of the Hotel. Mendenhall Street cannot be closed for that length of time, so it was suggested that the BPC lease the entire S. Willson parking lot to the developers during the staging period. Chris mentioned that it might be possible to lease additional private lots to store the equipment as the S. Willson lot would not be large enough. VIII. CO-OP Request – (ACTION) Kelly has stepped away from the table for this action item. The City Commission needs a recommendation from the BPC to remove the streets adjacent to the Co-op from the Bozeman High School residential district. The high school has opened up more parking for its students, and the Co-op wishes to have these areas removed from the Residential Area. Scott is asking the BPC for approval to go to the City Commission and make the recommendation to remove them from the district. Chris motioned to submit to the City Commission a recommendation granting the request of the Co-op November 15, 2012 letter to amend the Bozeman High School district. Pam seconded the motion. The motioned was carried unanimously. IX. Surface Lot RFP – (discussion) Scott stated that it will be an RFP. Each lot is different so we can’t redo each lot the exact same way, as they are geographically different. The RFP will state that some of the requirements will all be the same for all lots, but we are looking for creative and innovative ideas for each lot to incorporate these features into the surroundings, and to make them all look similar while bringing each lot up to code. Scott stated that the RFP will be a priority to work on in the upcoming months. X. 2013/14 Parking Department Budget (info) Scott is developing the budget for the Parking Department, and is working with Anna Rosenberry and the Finance staff. At this time it is not yet complete, Scott is making a presentation to the City Manager, Asst. City Manager and Administrative Services Manager towards the end of February. They understand the budget will not be final until the BPC adopts it, but this will be a discussion to determine the direction of the Department and the overall impact on the City budget for 2013-14. A budget discussion will take place at the March BPC meeting. XI. Board Vacancy / Replacement – (info) Chris has two candidates interested. A person from US Bank (name unknown at this time) and Dennis Bechtold from First Security Bank, have been contacted and shown interest. XII. New business Pam asked about the annual review for the Parking Manager. Laurae stated that there is not a new format in place at this time. The review will be due to be completed by May of this year. Ben B stated that he has had to kick people off of the roof at the parking garage. He is worried this is going to become a bigger issue one day. He wants to know if the condo association could put up signage to discourage this behavior. Scott agreed to talk to condo President Brian Caldwell and look at options. XIII. Adjournment The meeting was adjourned at 8:40 a.m. Respectfully submitted, Ashlie Portnell, Parking Clerk