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HomeMy WebLinkAbout01-09-13 Parking Commission MinutesBozeman Parking Commission Meeting February 13, 2013 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Kelly Wiseman Ben Bennett Ryan Olson Cyndy Andrus Pam Bryan City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Cory Lawrence, Armory Hotel Project Action Items: None. I. Call to order, 7:30 a.m. Chris called the meeting to order at 7:30 a.m. II. Approval of January 9, 2013 minutes Chris asked for a motion to approve the January 9, 2013 minutes. Kelly motioned to approve the minutes. Ryan seconded. The motion was carried unanimously. Pam stated that she is not looking to end her term on the BPC early. She is planning on staying through her term which is up in 2014. The January minutes stated otherwise, and need to be changed. III. Public Comment – State name and address. Please limit comments to 3 minutes. Cory Lawrence wants to thank the BPC and the hotel project subcommittee for all their time and hard work. He recognizes the time and efforts they have put into helping him and his team with the Armory hotel project. IV. Manager’s Report (info) – Including finance report Scott stated that the numbers continue to run in the black for the year to date revenues/expenses. Revenue is tracking ahead of budget. The Parking department received a couple of the older police vehicles. They needed to be repainted, that cost about $12,000.00. That will just be a onetime expense. The restriping of the lots and the parking study update also took away from the expense account, those will not be an annual cost. Scott did not receive the bill for the plowing of the lots in time to add them into the finance report for this month. Those numbers will show up next month. Daily revenue is up at the parking garage. The second page of the finance report shows the average daily revenues and entries for the parking garage. The last page is called the downtown Bridger Park Garage- Monthly. It shows January 2013 vs. January 2012. The numbers are up 14% Scott stated that he is looking at March to schedule a time for the garage to get crack sealed. This could change depending on the weather. V. Armory Hotel Committee Report – (ACTION) Chris summarized the Armory Hotel Parking Agreement Recommendation with the BPC. After multiple discussions suggestions, recommendations and ideas that came out of meetings with the BPC, Armory Hotel Committee (AHC), and meetings with the City Attorney, the subcommittee wants the BPC to make a motion to approve the proposal. Chris asked for a motion to accept the proposal. Pam has stepped away from the table for the motion. Brit stated that at this time, the BPC needs to know that the FTA is not finished reviewing the proposal, they have not negotiated the lease agreement, such as how the funds will be accounted for and who will be taking care of the structure. With the assistance of City Attorney, the considerations are going to go in the resolution not just in the agreement. The FTA will need to give their stamp of approval. There should be a decision by the end of this week. If this document is blessed by the BPC, then it will need to go in front of the City Commission for their approval. Ben L motioned to accept the Armory Hotel Parking Agreement Recommendation from February 11, 2013. Ryan seconded the motion. The motion was carried unanimously. VII. Resolution PC2013-02 – (ACTION) The FTA agreed to let the BPC state their wishes in a separate resolution that they would later adopt. Resolution PC2013-02 states five components which would allow the Parking Manager to enter into lease agreements at the Bridger Park. Chris Briefly went through those five components with the BPC. #1- The BPC may enter into agreements for the lease of parking spaces in the Bridger Park. Both City Commission and BPC shall take all necessary steps to maintain continuing control over the parking garage. #2- The City Commission and BPC shall ensure there will be no interference with transit functions located at the parking garage. #3- The City Commission and BPC shall manage and account for revenues and expenses for the parking garage separate and distinct from other City and Parking Commission facilities and programs. #4- All revenue collected from the parking garage in excess of operation and maintenance costs shall be committed by the City and Parking Commission to the provision of public transportation services. #5- The Parking Manager is authorized to enter into agreements for the lease of parking spaces within the parking garage subject to the provisions of this resolution. This resolution will be attached with the lease agreement currently in place. Greg Sullivan will need to review and approve the document. Chris asked for a motion to adopt Resolution PC2013-02. Ryan motioned to approve Resolution PC 2013-02. Kelly seconded the motion. The motion was carried unanimously. VI. Armory Hotel Staging – S. Willson Lot – (info) Scott spoke to the Streets Department and the Water Department; the underground work on Mendenhall will start this summer. Whoever is doing the construction is going to have to find somewhere to park all their equipment, they are able to keep their materials at the S Willson lot. Mendenhall street cannot be closed for that length of time. Chris mentioned that it might be possible to lease private lots to store the equipment. VIII. CO-OP Request – (ACTION) Kelly has stepped away from the table for this action item. The City Commission needs a recommendation from the BPC to remove the Co-op from the Bozeman High School residential district. The high school has opened up more parking for its students. Scott is asking the BPC for approval to go to the City Commission and make the recommendation to remove them from the district. Chris motioned to submit to the City Commission a recommendtion granting the request of the Co-op November 15, 2012 letter to amend the Bozeman High School district. Pam seconded the motion. The motioned was carried unanimously. IX. Surface Lot RFP – (discussion) Sco tt stated that it is an RFP. Each lot is different so we can’t redo each lot the exact same way, as they are geographically different. The RFP will state that the requirements will all be the same for all lots. Scott stated that the RFP will be his next priority to work on. X. 2013/14 Parking Department Budget (info) Scott is developing the budget with Anna Rosenberry and the Finance staff. At this time it is not yet complete, Scott is making a presentation to the City Manager towards the end of February. The budget will not be final until the BPC blesses it. Budget discussion will take place in March. XI. Board Vacancy / Replacement – (info) Chris has two candidates interested. A gentleman from US Bank (name unknown at this time) and Dennis Bechtold from First Securty Bank. XII. New business Pam asked about the annual review for the Parking Manager. Laurae stated that there is not a new format in place at this time. The review will be due approximately May of this year. Ben B stated that he has had to kick people off of the roof at the parking garage. He is worried this is going to become a bigger issue one day. He wants to know if the condo association could put up signage to discourage this behavior. XIII. Adjournment The meeting was adjourned at 8:40 a.m. Respectfully submitted, Ashlie Portnell, Parking Clerk