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HomeMy WebLinkAbout12-12-12 Parking Commission MinutesBozeman Parking Commission Meeting December 12, 2012 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Kelly Wiseman Ben Bennett Ryan Olson Pam Bryan City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Action Items: None. I. Call to order, 7:30 a.m. Ben L called the meeting to order at 7:30 a.m. II. Approval of November 14, 2012 minutes Ben L asked for a motion to approve the November 14, 2012 minutes. Chris motioned to approve the minutes. Kelly seconded. The motion was carried unanimously. III. Public Comment – State name and address. Please limit comments to 3 minutes. None. IV. Manager’s Report (info) – Including finance report The finance report shows numbers are in the black, due to an increase in garage permits and an increase in citations issued. Scott stated that there will be some expenses coming up in December like the office space at the parking garage. The closing is scheduled for December 13, 2012. The finance report shows revenue was down in October and back up again in November. There will be another increase in basement permits at the garage when the Armory hotel goes underway. V. Parking Holidays - (ACTION) Scott emailed the list of parking holidays to the BPC. The executive committee met to discuss the holidays, the only additions to the list is Christmas Eve day and Small Business Saturday. The dates were adjusted for the others. Chris suggested putting the list on the city website so that it's available for the public to view. Scott stated that the parking officers will be working on Christmas Eve but not ticketing. It is the same for Small Business Saturday. Laurae stated that Columbus Day needs to be added in as well. Pam motioned to accept the twelve parking holidays during the year starting with December 31, 2012 for streets, surface lots and the parking garage. Chris seconded the motion. The motion was carried unanimously. VI. Parking Permit bulk discount – (ACTION) The first sheet is the Executive committee recommendation for a certain amount of spaces to be sold in each of the surface lots downtown. The far column is bulk purchasers/each permit holder that buy per lot. The S Willson lot does not allow permits at this time. The handout Scott presented to the BPC shows three different charts. The first is permits for the surface lots, the second and third pages for permits for the parking garage, both general parking and basement parking. Scott also presented a chart that has a percentage range of 5 to 20% discounts that would depend on the number of permits issued, per person, per business. Discussion ensued, and it was decided that 5 to 9 permits sold would get a 10% discount on the total cost. 10 to 29 permits would get a 20% discount. 30 permits sold would get a 25% discount, 60 sold would get a 30% discount. Ben B motioned to approve the percentage discount change for permits sold at the parking garage, with 5 to 9 getting a 10% discount, 10 to 29 getting a 20% discount, 30 getting a 25% discount and 60 getting a 30% discount. Kelly seconded the motion. The motion was carried unanimously. Scott is going to draft a letter to get out to the current permit holders, make the change effective January 1, 2013. VII. 2012 Parking Study – (info) The parking study has been completed and emailed to the BPC. Chris said that parameters have changed, because of this; there is not a direct comparison from the last one. Most of the trends were still the same. The study will be released at some point, but a press release will have to happen first. The BPC will need to reconsider the proposal from Cory Lawrence and the Armory project if necessary. Ben B has offered to join the subcommittee for this project, he will replace Tammy. VIII. Streamline Indoor bus stop maintenance contract – expires 06/2013- (Info) The contract with the current cleaning group goes through June of 2013. Scott has met every day with the guy doing the cleaning. This time of year it is going to be dirty. There have been more complaints from people than usual. Scott is working on the RFP or RFQ for the next term contract. The biggest concern is about the restrooms. Scott stated that there was another accident in garage. An elderly woman fell on second floor, the same place as the last woman who fell. IX. Surface Lot RFP – (discussion) Scott hasn't worked on this yet. He has worked with Anna Rosenberry a little bit, but it is not complete. At this time the only item that can go on the list is the Rouse lot project. Scott stated that he will get to it in early 2013. X. Rolling Rule – Effective Date and warning date – (info) The Rolling Rule was passed by the City Commission. The rule will be in effect starting January 7, 2013. For now officers are giving only warnings citations. XI. Co-op Letter (info) The permit required sign at 908 West Main will be removed. This is a City Commission thing not for the BPC to deal with. Kelly stepped away for slight discussion. The BPC will need to go to the City Commission. It's not necessary to have "Permit required" area in that part of the High School district. X. Holiday Advertising - $350 to DBA (info) Scott stated that this is just an FYI for the BPC. He has agreed to contribute toward the DBA for the Christmas period in exchange; they place the parking logo and free two hour notice on everything. XI. New business Tammy is resigning her position on the BPC. Pam stated that a subcommittee could be created to focus on finding a replacement. Chris stated that the Prespaterian church on Babcock and Willson wants to buy the property to the north of them, to create more parking. The downtown parking plan states that more business is needed downtown, not more parking. XI. Adjournment Ben L adjourned the meeting at 9:00 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk