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HomeMy WebLinkAbout11-14-12 Parking Commission MinutesBozeman Parking Commission Meeting November 14, 2012 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Tammy Hauer Kelly Wiseman Ben Bennett Pam Bryan City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: None. Action Items: None. I. Call to order, 7:30 a.m. Ben L called the meeting to order at 7:30 a.m. II. Approval of October 10, 2012 minutes Ben L asked for a motion to approve the October 10, 2012 minutes. Chris N motioned to approve the minutes. Kelly seconded the motion. The motion was carried unanimously. III. Public Comment – State name and address. Please limit comments to 3 minutes. None. IV. Manager’s Report (info) – Including finance report The finance report shows that citation revenue is up, due to having a new officer and fall leaf clean up. Scott stated that the BPC receives $400.00 a quarter for advertising in the parking garage. The number of permits went up for the parking garage starting in November; this is typical for this time of year,. We can expect to see these numbers increase again as the holiday season starts. Scott presented a graph comparing from 2011 to current time2012, showing the numbers are up for entries at the garage. These numbers also track the streets and surface lots. Crack sealing at the garage was going to take place the Monday after Thanksgiving. After some discussion about this, it was decided that it will be postponed until after the holiday season. V. Second Floor office space sale (info) The Buyers of the second floor office space at the garage are currently out of town. Closing for this office space is going to happen sometime at the end of November. Scott stated that the BPC has completed all the work that needed to be done for that space. The money made from this sale will go into the Enterprise fund. VI. Short term parking signage – consistency (discussion) Scott has ordered new software because the GIS system cannot download into the programs he currently has. Scott is requesting to postpone the presentation for the short term parking downtown. VII. Rolling Rule Ordinance amendment resolution (ACTION) Scott stated that as of now, the Rolling rule does not apply to the surface lots or the parking garage. It would make sense for it to apply to the surface lots. Greg Sullivan and Scott have both reviewed the ordinance, there were several issues. The first issue is from Section 36.04.250- the ordinance does not state that the BPC regulates any issues with the surface lots. It should be changed to state that they would be in charge of regulating the lots. Section 36.04.260: should state that if you have purchased a permit for one of the surface lots you are exempt from the Rolling rule. Scott asked the BPC if they had any questions. Pam asked if this rule will apply for the surface lots too. Scott stated yes, the officers will issue a warning citation first, to get the public aware of the change, and then citations will be issued after that. It was suggested putting something in the Downtown Business letter, so that merchants downtown would be made aware of the change, and let their customers know too. Pam motioned to have the BPC approve he BPC approve Resolution PC2012-03. Kelly seconded. The motion was carried unanimously. VIII. Surface Lot permits – hangtag or bumper sticker (info) There have been some issues with permit holders either forgetting to hang their permit on their mirror, or it fell off and they didn't notice, so they are getting tickets. Scott and Laurae had a discussion about this and it was suggested that bumper stickers could be created and given to those who pay annually. However, the cost of the bumper stickers may be prohibitive. Discussion will take place again on a future date. This does not need to be voted on. Kelly asked if the parking officers are entering in plate numbers on the handhelds. Scott stated yes, but it does not tell them if they have a permit or not. IX. Citywide Parking Enforcement Consolidation (info) Scott had a meeting yesterday with Mark Johnson and Travis Munter. Mark wants to get this consolidation underway as soon as possible. The Legal department still has to rewrite the ordinance once the officer is officially moved over, which could take until after the first of the year. The Police department has written a new policy on how they are going to handle abandoned vehicles for the entire city. X. Capital Budget 2014-2018 (ACTION) Scott met with Anna Rosenberry to show her the budget numbers. The BPC needs to identify the wants and needs for the CIP budget before it can be presented to the City Commission. Scott asked the BPC if we can approve this preliminary plan as the Capital Improvement Plan. Chris stated that the BPC needs to revamp the $350,000.00 on the improvements for the surface lots. ?? Chris motioned to approve this Capital Budget Plan and submit it to the City Commission. Pam seconded the motion. The motion was carried unanimously. XI. Parking Permit Rates for 2013 - (ACTION) Scott stated thatasked the BPC needs to decide to vote to if they wished to maintain the rates at garage and lots for the next year or if they want to vote to increase the rates?. Chris stated that there is really no need at this time to increase the rates. He suggested that Scott create a plan that would state the rates would increase every ( ) years. Pam agrees with keeping the rate as is. Kelly suggested sending an email to the permit holders in the lots letting them know we are not raising their rates. Kelly motioned to keep the downtown surface lot rates the same for the 2013 year. Tammy seconded the motion. The motion was carried unanimously. X. Parking Garage Basement –Courtesy Parking – (ACTION) In 2012 we upgraded a number of people to the basement at no extra charge. Discussion ensued and it was decided that for the 2013 year those who had the upgraded permit will go back to having general parking. Pam motioned to allow the 2012 upgrade for basement to expire and have those folks go back to general parking. Ben B seconded the motions. The motion was carried unanimously. XI. Auto-pay one-time discount – (discussion) Scott stated that he would like to have the parking garage permit holders be set up for auto pay, and is asking to allow a one time discount to encourage more permit holders to do so. It saves time, mailing and is more convenient for everyone. Chris motioned to direct the finance staff to create auto pay for garage and lots with the option of a onetime five dollar discount at a minimum of 6 months for the 2013 year. Pam seconded the motion. The motion was carried unanimously. XII. Small Business Saturday Parking – (ACTION) Scott received a request from Kate Wiggins from the Leaf and Bean about having a "parking holiday" in the garage on December 1, 2012, which has been designated as “Small Business Saturday” This follows “Black Friday” each year. The BPC agreed to the request. In addition to that, it was suggested that all the parking holidays be listed on the website. Scott will create the list and present it to the BPC next month. Ben B motioned to approve the Small Business Saturday parking as an addition to all the other paring holidays at the parking garage. Pam seconded the motion. The motion was carried unanimously. XIII. New business Tammy is resigning Chris said we can operate with a vacancy, but the position needs to be filled as soon as possible. Tammy stated that she is willing to stay until the position is filled. Chris asked Scott where he was at with an RFP for design of surface lots elements. Scott stated that he has a template from Stacy for what he needs to do. He is Wwaiting for IT to install the Adobe program so that he can get the images of Handicap spaces etc before he can present anything to the BPC. XIV. Adjournment Ben L adjourned the meeting at 8:55 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk