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HomeMy WebLinkAbout08-15-12 Parking Commission MinutesBozeman Parking Commission Meeting August 15, 2012 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Pam Bryan Tammy Hauer Kelly Wiseman Ben Bennett Ryan Olson City Staff in Attendance: Scott Lee, Parking Manager Brit Fontenot, Assistant to City Manager Tim McHarg, Planning Director Ashlie Portnell, Parking Clerk Cyndy Andrus, City Commission member Guests in Attendance: Cory Lawrence Kyle Dornberger Jerry Pape Bennett Drozic Rob from Intrnsik Kathryn Mozzone from KTVM Bennett Drozic Blake Maxwell Action Items: None. Call to order Ben L called the meeting to order at 7:30 a.m. Public Comment – State name & address. Please limit comments to 3 minutes. None. Discussion and Vote on recommended Armory Hotel parking options. Pam attended today's meeting but removed herself from the table for the discussion and the vote. Chris spoke as the representative from the AHC Subcommittee. He stated that a high quality hotel in the downtown district is a high priority for the City Commission. A downtown hotel was identified in the 2009 Downtown Improvement Plan as a major objective. The city's Economic Development Plan also supports a high priority infill development in the downtown district. Chris reiterated that Cory previously identified three aspects of an Armory Hotel parking solution that needed to be addressed prior to his being able to complete the purchase: Arriving at the number of spaces necessary to meet the UDC requirement and the hotel's operational needs. The location of said number of spaces within the area surrounding the Armory hotel site. The financial realities of securing use of such public parking assets. The BPC has identified two objectives at the outset of this process: To develop a workable solution to effectively park the Armory hotel To equitably utilize the variety of downtown public parking assets. Through the hard work of the subcommittee and the BPC in conjunction with a constructive dialogue with Cory, This proposal accomplishes these objectives. The solution brought before Cory and the BPC meets the Armory Hotel's requested capacity with flexible vehicle staging options at a fair price, all while fulfilling the Parking Commissions responsibility to provide the public with diverse and dispersed parking options. Cory stated that he feels the option that has been created and that will be voted on is flexible. The "Armory Hotel Committee 08-15-2012 White Paper" was provided to Cory and the BPC in advance of the meeting. Excerpt from the Armory Hotel 08/15/2012 White Paper: This is the recommendation that the AHC would propose the Bozeman Parking Commission discuss, hear comment on, and vote to recommend to the Bozeman City Commission: Grant exclusive private use of the six (6) on street parking spaces currently in front of the Armory building to the hotel owner. As compensation for the loss of public use, the hotel owner must pay the standard fee for Cash-in-Lieu spaces of $5,000.00 per spaces for a total of $30,000. Lease the hotel owner a minimum of 64 spaces in the basement of the Bridger Park Garage at a thirty percent (30%) discount off the standard rate, provided these spaces are purchased in bulk and on an annual basis. Current rate is $50.00 per space per month but would be discounted to $35.00 per space per month payable on an annual contract basis. Additional spaces maybe leased on a pro-rated annual basis. Provide thirty (30) "Hotel Staging Permits" (HSP) to the Armory Hotel with the following conditions and restrictions. HSP is only valid in the North Willson public parking lot; Vehicles parked in the North Willson lot shall display the HSP in the windshield area; Vehicles displaying the HSP in the North Willson lot shall be allowed to stage for up to (10) hours The combined number of vehicles displaying HSP'S and parked in the Bridger Park Garage shall not exceed the total spaces leased by the Armory Hotel. Hotel vehicles are allowed to stage in all other surface lots and on-street spaces for up to two hours, subject to current city regulations The HSP allows for short term parking of Armory Hotel guest vehicles. The purpose of the HSP is to allow for flexibility in the Armory's valet parking system. Armory Hotel vehicles should be parked in the Bridger Park Garage as soon as operationally possible beyond the restrictions of the HSP. The terms of this agreement will be finalized as part of the formal lease agreement, The total term of the lease will be a minimum of 25 years and perhaps as long as 50 years as previously discussed and agreed upon by all parties. Any formal lease, MOU, or agreement will also include provisions for periodic modifications both in terms of conditions and financial terms. The first review and potential modification will take place one year after the effective date of the initial lease and agreement. After discussion and comment by BPC members and other attendees, the BPC modified the range of maximum dwell time of hotel guest vehicles in the surface lots to be between 10 and 18 hours the surface lots. This is not a formal recommendation from the BPC to the City Commission rather it is a framework so that Cory can move forward in his process. Ben L asked for other public comment. Brit updated everyone on the lease term concern that we do not want to run afoul of the Federal funding restrictions in place due to federal dollars having been used to help fund the Parking Garage. He has been working with Senator Max Baucus office on it, and Senator Baucus’ office sent a letter to the Federal Transit Authority (FTA) out of Denver, asking for clarification on our interpretation and asking for a prompt response. Ben asked for other public comment and there was none. The BPC is now going to vote. Chris N motioned that the BPC adopt the framework as proposed with an amendment to 3C (changed to state a range between 10 to 18 hours), and that this is the only amendment change from the proposal in the white paper. Ryan seconded the motion and the motion was carried unanimously. Adjournment Ben L adjourned the meeting at 8:30 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk