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HomeMy WebLinkAbout08-08-12 Parking Commission MinutesBozeman Parking Commission Meeting August 15, 2012 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Pam Bryan Tammy Hauer Kelly Wiseman Ben Bennett Ryan Olson City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Brit Fontenot, Assistant to City Manager Tim McHarg, Planning Director Ashlie Portnell, Parking Clerk Jeff Krauss, Deputy Mayor Cyndy Andrus, City Commission member Guests in Attendance: Cory Lawrence Kyle Dornberger Jerry Pape Bennett Drozic Action Items: None. Call to order Ben L called the meeting to order at 7:30 a.m. Public Comment – State name & address. Please limit comments to 3 minutes. None. Discuss and Vote on recommended Armory Hotel parking options. Pam attended today's meeting but was not at the table for discussion. Chris stated that a high quality hotel in the downtown district is a high priority for the City Commission. A downtown hotel was identified in the 2009 Downtown Improvement Plan as a major objective. The city's Economic Development Plan also supports a high priority infill development in the downtown district. Cory identified three aspects of an Armory Hotel parking solution that needed to be addressed: 1. Arriving at a number of spaces necessary to meet the UDC requirement and the hotel's operational needs. 2. The location of said number of spaces with the area surrounding the Armory hotel site. 3. The financial realities of securing use of such public parking assets. The BPC has identified two objectives at the outset of this process. 1. To develop a workable solution to effectively park the Armory hotel 2. To equitably utilize the variety of downtown public parking assets. Through the hard work of the subcommittee and the BPC in conjunction with a constructive dialogue with Cory, This proposal accomplishes these objectives. The solution brought before Cory and the BPC offers the Armory Hotel's requested capacity with flexible vehicle staging options at a fair price, all while fulfilling the Parking Commissions responsibility to provide the public with diverse and dispersed parking options. The revised "White Paper" was presented to Cory and the BPC. Cory stated that he feels the option that has been created and that will be voted on is flexible. The Armory Hotel 08/15/2012 White Paper states: 1. Grant exclusive private use of the six (6) on street parking spaces currently in front of the Armory building to the hotel owner. As compensation for the loss of public use, the hotel owner must pay the standard fee for Cash-in-Lieu spaces of $5,000.00 per spaces for a total of $30,000.00 2. Lease the hotel owner a minimum of 64 spaces in the basement of the Bridger Park Garage at a thirty percent (30%) discount off the standard rate, provided these spaces are purchased un bulk and on an annual basis. Current rate is $50.00 per space per month but would be discounted to $35.00 per space per month payable on an annual contract basis. Additional spaces maybe leased on a pro-rated annual basis. 3. Provide thirty (30) "Hotel Staging Permits" (HSP) to the Armory Hotel with the following conditions and restrictions. A. HSP is only valid in the North Willson public parking lot. B. Vehicles parked in the North Willson lot shall display the HSP in the windshield area C. Vehicles displaying the HSP in the North Willson lot shall be allowed to stage for up to (10) hours D. The combined number of vehicles displaying HSP'S and parked in the Bridger Park Garage shall not exceed the total spaces leased by the Armory Hotel. E. Hotel vehicles are allowed to stage in all other surface lots and on-street spaces for up to two hours, subject to current city regulations The HSP allows for short term parking of Armory Hotel guest vehicles. The purpose of the HSP is to allow for flexibility in the Armory's valet parking system. Those vehicles should then be parked in the parking garage as soon as possible. 4. The terms of this agreement will be finalized as part of the formal lease agreement, The total term of the lease will be a minimum of 25 years and perhaps as long as 50 years as previously discussed and agreed upon by all parties. The subcommittee agreed to extend the dwell time of hotel guest vehicles in the surface lots. It will now be a range of 10 to 18 hours in the surface lots. This is not a formal change at this time; it is only a preliminary recommendation from the subcommittee so that Cory can move forward in his process. Ben L asks for other public comment. Brit updated everyone on the lease term agreement. He is working with Senator Max Baccus's office on it. A letter was drafted to the FTA out of Denver, haven’t heard anything yet from them. Ben asked for other public comment and there was none. The BPC is now going to vote. Chris N motioned that the BPC moves the frame work as proposed and amendment 3C be changed to state a range between 10 to 18 hours, and that this is the only amendment change for the proposal. Ryan seconded the motion and the motion was carried unanimously. Adjournment Ben L adjourned the meeting at 8:30 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk