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HomeMy WebLinkAbout05-09-12 Parking Commission MinutesBozeman Parking Commission Meeting June 13, 2012 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Pam Bryan Ben Bennett Chris Pope Lisa Danzl-Scott City Staff in Attendance: Paul Burns, Parking Manager Ashlie Portnell, Parking Clerk Laurae Clark, Treasurer Guests in Attendance: Peter and Rob from Intrnsik Scott Lee Kelly Wiseman Action Items: None. I. Call to order, 7:30 a.m. Ben L called the meeting to order at 7:35 a.m. II. Approval of May 2012 minutes Ben L asked for a motion to approve the May 2012 minutes. Chris N motioned to approve the May 2012 minutes. Chris P seconded. The motion was carried unanimously. III. Public Comment – State name and address. Please limit comments to 3 minutes. Ben L introduced the newest member to the BPC, Kelly D Wiseman. Scott Lee was introduced to the BPC. VIII. Loss of parking spaces in unit block North Bozeman, east side Rob and Peter from Intrinsik Architects attended the meeting to discuss future plans for a potential bump-out at the new Homepage cafe location behind the Rug Gallery on Bozeman Ave. They passed around an exhibit of what the bump-out could potentially look like. According to current city policy, five spaces would need to be bumped-out. The cost to remove these 5 spaces and add a bump-out is $5,000.00 a space. He really only needs 2 spaces if that exception could be considered as an option. Lisa asked if there were loading zones or handicap spaces? Rob stated that there is a loading zone, but no handicap spaces. Lisa asked if there are going to be outside seating? Rob stated yes, that is the idea. Chris N asked what Paul thought? Paul liked the idea of a bump-out there. The only concern would be the loading zone area that does get used. Chris N said we need to get support from adjacent businesses. Ben B asked when the data would be back from the parking study? Chris N said once the study is completely finished WTI should get us our information back in October. Both Pam and Chris N are in favor for the bump-out. Ben B also likes the idea of the bump-out, but thinks a smaller one would be more appropriate. Ben L was in agreement with Ben B. Rob stated that a more formal proposal would need to be submitted and a formal approval received before it could move forward. IV. Manager’s Report – Including finance report Paul stated that Dave Eubanks last day was June 4, 2012. Paul met with the Human Resources director Tricia Gowen to discuss replacing him. Paul feels the position should be filled by the first week of August. Chris N observed a conversation from his office between Officer Tom McCardle and a patron who received a parking ticket from Tom. Based on the body language and what he saw the conversation went well, and Tom did a great job representing the city. The ballasts in the parking garage have a three year warranty. Paul is not sure why exactly they are failing before their time, it could be a number of things. Paul will look into getting reimbursed for those. Pam asked how much it would cost to replace them. Paul stated they are $200.00 each. There are 25 total, so this will be costly to the BPC. Chris N asked if there are LED's installed in there right now? Paul said yes there are. Maybe LED lights would be the way to go because they would last allot longer, and a ballast would not be required. Paul stated that he is having a hard time setting up a date for maintenance on the surface lots. It was agreed that it would be best to wait until the summer, tourist season is over to do the work on the surface lots. It does need to get done before winter. Paul presented the finance report to the BPC. He stated that the numbers look good. Ben B asked Paul if he would speak to Jeff Burgard from Alpha Graphics about the advertising in the parking garage. He had spoken to Jeff was told that he feels like it hasn't been real effective. Ben B explained that certain times of the year are busier in the garage than others, and that would certainly effect advertising at the garage. Paul will talk to Jeff and give him some figures on the "busy" seasons for the garage. Paul stated that currently the bus waiting area is being cleaned once at the end of the day and again in the morning. That does not make sense, so we are going to redo the contract to state that it will be cleaned once a day. This will save the BPC $500.00 a month. Schnee's re-opening, combined with the first Art Walk event made it one of the top five busiest days for the parking garage. It was nice to see the increase in number of cars that used the garage in May. V. Selling upstairs office update On June 4, Paul went to the City Commission and talked about the selling of the office space on the second floor of the parking garage. Paul explained that the space was too big for his department to utilize at this time, due to the fact that there are only three employees total. The City Commission blessed the selling of the space, but wants a bid first for what the BPC should sell it for. This will be difficult for the BPC because we are asking the buyer to set the price, it will need to match at least 90 % of what the appraisal came in for. There are currently two bids for the space. The appraisal will not be able to be conducted for another 6 to 8 weeks due to the busy summer months. Once everything is formalized the BPC can present it to the City Commission. VI. Carnegie Lot update Pam stepped away from the table for this discussion. Brit Fontenot has been the one to handle this whole process. He will be gone for the June 18th City Commission meeting, so Chris Kukulski will go in front of the City Commission on Brits behalf to discuss the RFQ process. Chris N and Paul will also be at the meeting. The BPC and the potential buyers need to know what the City Commission wants. VII. Bridger Creek Park(ing) update Chris N presented to the BPC the option that was approved for the reconstruction of the Rouse lot. It is a hybrid of the previous options that had been presented, and maximizes the parking spaces available. Chris N will send the BPC the entire PDF file for them to look at. The next step will be getting support from the other city departments such as Engineering and Planning. The total estimated cost to fund this is $348,000.00. Pam asked who is responsible for getting the ball moving? Chris N said that he is responsible for getting things organized. Pam also mentioned to Chris N that the BPC needs to know when they need to provide their support for this project. Lisa asked if there was a deadline for getting it put on the City Commission agenda? Chris N said there are two parts to the grant process. First there needs to be approval from City Commission, so it can move forward. There are two full grant cycles that need to be completed, they are at 30% at this point. Chris P suggested that Scott Lee come up with a plan showing that the BPC is actively trying to provide as much parking spaces as possible in the downtown area. It was also suggested to talk to First Security bank and other businesses downtown that have lots in the area about leasing and managing a few spaces. Paul stated that he has talked to the owner of the Bowl and that they liked that idea. Ben L asked where the snow will be moved to in that lot? Chris N said that the snow will be stored on-sight and hauled away when necessary. Ben L stated that with an abundance of snow it makes it difficult for people to see when entering/leaving that lot. There are a couple changes that need to be made to the document before it will be blessed. The ADA (American with Disabilities Act) spaces need to be enhanced, and Mendenhall street needs to be changed to Babcock. Chris N will make the changes and present again at the next meeting. IX. Hiring/interview update Ben L told the BPC that Scott Lee has accepted the position for Parking Manager and will start June 25th, 2012. Paul will extend his stay until June 28th, 2012 to help train Scott. Pam asked Scott to tell the BPC a little bit about himself for those members that have not talked to him yet. Scott stated that he is currently working at MSU in the parking department, and has been in management positions before. he also has experience in finance. Both Lisa and Chris P are finishing out their terms. This month is their last meeting. Ryan Olsen, the owner of Tarrantino's Pizza has submitted his application, and is waiting for it to be presented to the City Commission. The City Commission also needs formal letters from those who are stepping off of the BPC. X. New business None. XI. Adjournment Ben L adjourned the meeting at 9:26 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk