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HomeMy WebLinkAbout04-11-12 Parking Commission MinutesBozeman Parking Commission Meeting May 9, 2012 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Pam Bryan Ben Bennett Chris Pope Tammy Hauser City Staff in Attendance: Paul Burns, Parking Manager Ashlie Portnell, Parking Clerk Laurae Clark, Treasurer Guests in Attendance: Action Items: None. I. Call to order, 7:30 a.m. Ben L called the meeting at 7:30 a.m. II. Approval of April 2012 minutes Ben L asked for a motion to approve the April 2, 2012 minutes. Chris P motioned to approve the minutes. Chris N seconded the motion. The motion was carried unanimously. III. Public Comment – State name and address. Please limit comments to 3 minutes. None. IV. Manager’s Report – Including finance report Paul stated that after the last meeting about food trucks, it was decided that this matter will need to be brought to the City Commissions attention. A date has not been decided at this time but hopefully in the near future. Pam asked what role Paul plays in this matter. Paul stated his role is just to discuss parking rules/laws as they apply to any vendor who has questions or interested in parking downtown. Paul has received bids for painting the surface lots downtown and also received bids for the light replacement at the garage. The company from Seattle gave Paul the best bid for the cracks at the parking garage. Paul got a phone call from Steve Roderick the owner of the Ridge downtown. They are interested in doing a promotion with the parking garage. The deal would be if someone parks in the garage, then goes to the gym they could put their name in a bowl and at some point a drawing would be done and they could be eligible to win a free month pass to the garage or something like that. Discussion ensued on who would pay for the monthly pass, or even just the deposit. Would this be a pass that the Ridge purchases and then just gives to the winner of the month? The details have not been finalized. There will be further discussion on this sometime in the future. The Parks Department is going to put wood chips in the planter by Starkey's. Spring cleanup is in full swing, and appeals for parking tickets have begun to flow into the Finance office. Paul announced that Dave Eubanks will be leaving us for good. His last day will be sometime in May. Paul suggested that his replacement be the one to hire the new Parking Officer. Summer is slower at MSU, so they should be able function with two officers for a month or two. Chris N asked if Paul was planning on having the lots re-striped so that they are up to code, or if we are just going to re-stripe the already existing lines. Chris P asked if this was a public safety issue by not re-striping it to code. It does not have to be striped to current code--it would be grandfathered in as is, but it was discussed that this should be put on a future agenda to address this issue and try to bring these lots up to code if possible. Paul presented the Finance report to the BPC. The numbers look good. Next year’s budget will show a huge amount of money spent for repairs of the cracks at the garage. V. Courtesy ticket numbers The courtesy ticket numbers to date are listed on the bottom of the finance report. The first quarter of this year (2012) is higher than the fourth quarter of last year (2011). The reasoning for this is because those who got courtesy tickets when the program first started are now eligible for their second. Chris P asked what Paul thinks about the program? Paul said that he thinks it is a great program, but he wishes merchants downtown would recognize the program better. After further discussion, it was decided that Paul will create a report to show what the progress has been for downtown parking since the start of this program. VI. Discussion and recommendation to the City Commission that the upstairs office in Bridger Park be sold. Paul will discuss the recommendations the BPC has for this office space to the City Commission on June 4, 2012. The issue is it will cost approximately $50,000.00 to finish this space to make it usable. No city department has the money to complete the build out. And, it is not large enough to do a lot with it. It would be best to sell it, and make a profit. Chris P asked if the BPC needs to approve it and then send it to the City Commission. The office space will not have a formal address, until it is a separate unit. Paul stated that they are going to be a third entity in the Condo Association, they are their own. Mike McKenna is going to be the broker, and has a few potential candidates. Paul presented a Bozeman Parking Commission memorandum. A few changes were suggested. Chris N motioned to approve the Bozeman Parking Commission memorandum with the suggested changes stating that the office space located on the second floor of the parking garage be sold. Chris P seconded the motion. The motion was carried unanimously. VII. BPC resolution on usage of CIL money Paul presented resolution PC2012-02. The BPC needs to have a policy written on Cash- in- Lieu. The Municipal Code was re-written in 2007 and anything about parking was left for the parking commission to deal with. Paul stated that how the BPC spends the money needs to be put into the BPC business plan. This resolution will state that it can/can't be spent on. After some discussion it was decided that Paul will change a word in #2 from "facilities" to "assets". Pam motioned to approve Resolution PC2012-02 with changes to be made as discussed in the May 9, 2012 meeting. Tammy seconded the motion. The motion was carried unanimously. VIII. 2012 parking study Paul presented a map to the BPC of where we want WTI to study. The total amount to conduct the study is $5,941.38. The BPC will pay for the study. Paul will let WTI know as soon as possible that the BPC is okay with the price and where they will study. This should get the ball rolling for them to get started. Ben L asked for a motion to approve the area of study. Chris P motioned to approve the area map and cost to conduct the study at $5,941.38 for the remainder of the year. Tammy seconded the motion. The motion was carried unanimously. IX. Hiring/interview update The hiring committee will be starting interviews for Paul’s position via Skype on 05/09/2012. There were 18 total applications that were narrowed down to 5 to be interviewed. Only one candidate to be interviewed is local and will be interviewed in person. The hiring committee may consider bringing someone to Bozeman if they feel it is necessary. X. Carnegie Lot/hotel update Two organizations have submitted their RFQ's. They look promising. One of them did the Hilton Garden Inn; the other is Cross Harbor/Yellowstone Club. Interviews will have to be set up for the two candidates. There will be another meeting to discuss the interview process and define what we want out of the interview. Brit is trying to figure out what requirements and justification the City Commission wants. Pam asked if both parties could go through the two tiered process. Ben B said yes they could, they are so close in qualifications. The committee is trying to figure out how to determine who is going to be the best without making them pay the $50,000.00 to submit an RFP. An appraisal for that property might have to be done again. Appraisals are only good for a year. Pam asked if there was a deadline for deciding who the best for the project is. Ben B stated that there is a deadline. The choice will need to be presented to the City Commission in July. XI. 2012-2013 BPC terms Lisa is leaving the BPC. There are two people interested in joining the commission, but only one application at this time has been submitted. Chris N will follow up with Ryan Olson, the owner of Tarrantino's Pizza, to see if he is still interested in joining. XII. New business Chris N stated that he will get everyone the recommendation for the Eagles lot. Ben L asked Ben B about social media and if the BPC could create something on Facebook or Twitter? Ben B said that we could create something like that. The new Parking Manager could manage that. The only issue with having a facebook or twitter account would be how to regulate the sight so that if there was something inappropriate it could be removed. Ben B felt this wouldn't be a good idea because it's not really "social media" you aren't really interacting with someone on real time. XIII. Adjournment The meeting was adjourned at 9:17 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk