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HomeMy WebLinkAbout08-10-11 Parking Commission Minutes Bozeman Parking Commission Meeting August 10, 20117:00 a.m. City Hall Commission Room Parking Commissioners in Attendance: Pam Bryan Chris Naumann Chris Pope Lisa Danzl-Scott Ben Lloyd City Staff in Attendance: Cyndy Andrus, City Commissioner Laurae Clark, Treasurer Paul Burns, Parking Manager Ashlie Portnell, Parking Clerk Guests in Attendance: None Action Items: L Call to order, 7:30 a.m. Ben L called the meeting to order at 7:30 a.m. H. Approval of minutes, Motion to approve minutes from June 1, 2011 and July 13, 2011. Ben L asked for a motion to approve the June 1, 2011 and July 13, 2011 minutes. Pam motioned to approve both the June 1 and July 13, 2011 minutes. Lisa seconded the motion. The motion was carried unanimously. III. Public Comment, For any member of the public wishing to comment on parking issues. State name and address. Please limit comment to 3 minutes. None. IV. Manager's Report, including finance report Miller's Jewelry is the only business to have an ad in the parking garage at this time. Though, there are other businesses that have expressed interest in placing an ad as well. Big Look is going to re-evaluate their prices. Paul ran a report showing the amount of courtesy tickets that have been issued since the start of the program. The report shows that the average amount of courtesy tickets issued per month was 330. YTD was 2300. Pam asked if we are going to re-evaluate the courtesy ticket program. Paul stated that 330 was a smaller number than other cities with similar programs. Lisa asked if there has been any PR feedback? Chris N suggested creating a letter,which advertises the courtesy ticket program. It could be emailed to the merchants downtown. The more merchants know about it, the more the public will know about it. Then the BPC may actually get some feedback on whether the program is helpful to the downtown area or not. Chris P stated that the program is a good idea, but some changes need to be made. The program is losing the BPC money, when we should be putting money in reserves for long term maintenance. Chris N stated the BPC should look at the trends first, before any changes are made to the program. If the numbers decline towards the end of summer, then we might as well continue on through the fall season, the BPC wouldn't lose that much money. Chris N suggested making the first citation half the price of a regular ticket. Lisa suggested increasing the price of overtime tickets. The price of those tickets increased two years ago, so most felt it was too soon to raise prices again. Chris N asked for a month to month report from Paul to see the trend. Paul will put together a report to present to the BPC and create a courtesy ticket letter to send to the merchants downtown. Prugh& Lenon are working on the final drawing for the office space located at the parking garage. The cost for this is still unknown at this time. Chris P stressed to the BPC that we need to come up with a good rent amount, and create a lease agreement before we look into getting someone in there. Chris N met with the director of Tech Ranch, John O'Donnell regarding the potential of leasing the space at the parking garage. The City Commission has (earmarked) money for them in the amount of$25,000.00. Chris N also spoke to Rob Pertzborn of Intrinsik Architecture, Rob said the knows someone who might be interested in leasing the space. The Carnegie Parking lot was striped. Brit is still working on a RFP for the selling of the Carnage lot. He is hoping to have something to review by the end of August. Paul is going to meet with Brit at some point before the end of the month. Brit stated that the North Carolina Firm is still interested in building the hotel. August 29, 2011 is the scheduled date for the RFP to be finished. Until then, the process will not move forward. Someone approached Paul about having a cell tower installed at the parking garage. He thinks this is a good idea and a way to generate additional revenue. The South 8th street project has started. Work is now being done in the residential district. Paul suggested giving temporary permits to those people who have never had to get permits before, because they have driveways and due to the work going on they are being forced to park on the street. The pedestrian exit at Starkey's has been relandscaped. It cost $1,100.00. Paul was approached by someone from a church who is interested in utilizing the vacant office space next to Insty Prints. The gentleman asked if there could be a waiver on the parking requirements there. Paul told him that he would speak to someone at the planning department and get back to him. The three on three basketball tournament went well. $140.00 was made for the lease of the Black lot. Paul and Ben B took a couple different pictures of the two hours free signs, which will be posted at the entrances of the parking garage. Paul presented these photos to the BPC. Ben B said these signs are two feet by four feet, and might not be big enough. He will take them to a sign company V. Final FY11 Finance Report The final FY 2011 revenue did not include the indoor advertising at the parking garage. Chris P asked if Paul was able to ad an average stay at the garage to the finance report. A profit of$19,456.00 was shown for FYI 1. VI. Impact to customers from proposed Rouse Lot redesign, Loss of parking spaces to bring lot up to EPA standards Chris N put together a RFP. Paul presented to the BPC an image of the surface lot located behind the Eagles. Chris N released the Bozeman Creek Park(ing) RFQ on August 9, 2011. Contractors who are interested must submit their statements of qualifications by September 1, 2011. On September 23, 2011 the contractor will be selected. This subcommittee will provide three alternatives that will go along with the three objectives. The three objectives are: 1. The purpose for cleaning up this lot is to enhance the creek bank and add in a small park. 2. To maximize the capacity of the lot. 3. To mitigate the storm water,which we will have to take care of at all the surface lots downtown. Chris N said this lot will lose spaces, but the benefit is having a safe, clean lot. In order for the BPC to start this project both the City Commission and the TIFD will need to be on board. Chris P suggested putting something in the paper stating both the Downtown Partnership Association(DBA) and the BPC want to "clean up downtown"! Something that will catch the eye and get the word out to the public about what we are trying to do. Chris N asked if we should do a joint press release with the DBP? He said he could put something together and have Paul and Ben L look at it. Paul Spoke to the owner of the Bowl in regards to leasing some of their parking spaces in their lot, during the reconstruction of the Rouse lot. Pam said it would be better to work with First Security Bank on leasing their spaces. Their lot has more spaces and not all are being utilized. The bank also owns the lot across the street. They have plenty of spaces to work with. Ben L talked to Jennifer Allain the Marketing Director for First Security Bank about joining the BPC. Heather Bellamy was also approached about becoming a member. VII. Catapalooza, Marketing opportunity at an MSU event Paul stated this year the City will be participating in this event. We are going to have a booth there. Paul asked if we wanted to do some type of giveaway. Lisa suggested we give away the free coupons to park at the garage. Ben L said having a little something to add to the downtown connection would be helpful--two hours free on top of the two hours already free. VIII. Greening the alley behind the parking garage, Update from Massive Studios Ben Bennett Paul got an update from Ben B about greening up the alleyway at the parking garage. Ben B spoke to someone from the school of Agriculture. He would like to put together a subcommittee of members from the BPC. Paul asked if there was interest from the other members of the BPC to join this subcommittee? Chris N, Pam, Cyndi and Ben L all expressed interest. IX. BPC 2011-2012 goals Ben L said this is a new item that will appear on the agenda. Cash-in-lieu was discussed along with long term parking options and the development of a parking handbook. The fourth item discussed was coming up with a marketing plan. It was determined that cash-in-lieu should be the first priority. The BPC as a whole will work on those goals. There needs to be a third member to the executive committee to create a mini strategy for these goals. Pam said the other thing that we need is a street report from the parking enforcement officers. Their feedback is very important. They know best what's going on out there on the streets. X. New business The new kiosk located at the Soroptomist Park on the corner of Rouse and Main is up. There is a map of the downtown area, and plenty of room to add more informational items. One thing to possibly add is a small version of the map that shows the surface lots and the parking garage. There are quick response (QR) codes on the map, if you have a smart phone you would be able to scan the QR code and get a "web" version of the map. Ben L also talked about some of the shrubs located at some of the entrance/exits of the lots. Some of them make it very difficult to see as you are trying to leave. It is a driving hazard and needs to be taken care o£ XL Adjournment Ben L adjourned the meeting at 9:20a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk