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HomeMy WebLinkAbout04-13-11 Parking Commission Minutes Bozeman Parking Commission Meeting April 13, 20117:00 a.m. City Hall Commission Room Parking Commissioners in Attendance: Pam Bryan Chris Naumann Tammy Hauer Ben Bennett Lisa Dazl-Scott City Staff in Attendance: Cyndy Andrus, City Commissioner Laurae Clark, Treasurer Paul Burns, Parking Manager Ashlie Portnell, Parking Clerk Guests in Attendance: None Action Items: • None. 7:30 — Call to order Pam called the meeting to order at 7:30am. 7:31 — 7:35 —Approval of March 3 minutes Pam asked for approval of the March 3, 2011 minutes. Tammy motioned to approve, Chris N seconded the motion, and the motion was carried unanimously. Public Comment — State name & address. Please limit comments to 3 minutes. None. 7:40 — 7:50 — Manager's report (Paul) There were 600 courtesy tickets issued in the month of March. James Goehrung received bids back for the LED light bulbs at the parking garage. The grant money that could have gone towards the lighting at the garage will actually go towards the other city buildings around town that are in greater need of improvements. The east side elevator at the garage is getting fixed now. A second bid was estimated to be about $2,000.00 higher. Paul decided to go with the original bid. The cost to fix the elevator is $6,400.00. The three on three tournaments will be on July 30th& 31st. Due to nice weather, Paul had noticed an increase in graffiti at the garage. Paul spoke to the police about beefing up security at the garage. Ben B noticed three kids on the roof of the garage. Ben informed them that they needed to leave, and the police would be notified. A medical marijuana business is now located at the garage. Paul informed the BPC about the ongoing problem at the garage. People will park their vehicles for 24 to 48 hours, and when they leave, they will push the lost ticket button and get out for only $10.00. Chris N suggested to Paul that he get in touch with Protection Tech to see if they have any solutions for this problem. Paul asked the BPC if there was an increase in price for the surface lots when the rates at the garage were raised. The price was not increased. The finance report shows there was a big expense for snow removal. Paul reported the highlighted box on the report for fine revenue is not an accurate number, and that amount is possibly a little bit low. That number could actually be a bit higher. An extra $30,000.00 was added due to some parking enterprise revenues being erroneously diverted to the general fund. Brian LaMeres is working to correct that figure and help determine the reason for the on-going error. There could potentially be an additional $50,000.00 added to that highlighted amount on the finance report. The numbers for the usage at the parking garage were greater for March, because there were 31 days and no holidays. Permit numbers have increased for the month of March. The BPC might see another increase in permits in the summer months. A discussion ensued about the budget. Once it is back into the black, the BPC could put those monies towards the long term maintenance fund and capital reserve fund. Paul talked to the owner of the CO-OP in regards to parking and asked if they will be purchasing permits for the garage. As of now they will not. He also talked about advertising at the parking garage and possibly in the Chronicle as well. Paul mentioned that he had designed a hang tag permit for construction vehicles that need to be parked in 2-hour zones longer than 2-hours. They can be purchased for $10 per day or $50 for two weeks. This has been well received by those needing to park longer than the 2-hour posted limit, and has generated a nice bit of extra revenue for the enterprise fund. 7:50 — 8:00 — Budget report (Paul) The budget report reflects the average daily entries/revenues. Revenue has not been affected due to the two hours free at the parking garage. Bad weather and busy summer events seem to keep the parking garage full. Paul will bring the Budget report to the TIF meeting and show them the numbers. 8:00 — 8:15 — Parking garage 24-month usage presentation (Paul) March 31 marked the two year anniversary of the parking garage being open for the public to use. Daily entries at the garage are still climbing. The blue line on Paul's report represents the first 12 months of operation and the red line represents the second 12 months of operation at the parking garage. 8:15 — 8:35 — Additional bike racks on downtown streets (Chris N) Chris N presented a handout with a Map showing where more bike racks will be added to the downtown area. Having these bike racks could potentially free up more parking spaces throughout downtown as it becomes more convenient to ride and park your bike. The bike racks only take up one parking space. The racks would be removed during the winter months. He is also trying to get additional racks installed behind businesses. Those would remain permanent because they are out of the way of alleys, and other parking spaces. Chris N stated that type three safety markers should be places on the bike racks. This would remove the BPC of any liability if something should happen. Pam asked for a motion to temporarily use spaces for bike racks. Lisa motioned to approve locating three on-street bike racks at Avant Courier, the Gallatin Building and Wards Building. Tammy Seconded the motion and it was carried unanimously. Ben B is creating signs for the bike racks. They will have the parking "P" logo on the signs. They will be Blue and Silver to match all other parking signs. 8:35 — 8:45 — New BPC member search (Pam) The Executive Committee is working on finding up to two new members for the BPC. Pam is considering renewing her term, but would only stay on for one year. Chris P has stated he is resigning and Lisa may have to resign due to personal commitments. She will know more in a few months. They hope to have a report by the May meeting on potential candidates. 8:45 — 8:55 — Paul's evaluation process (Pam) Pam will email out the blank evaluation form to all commissioners in the near future. When everyone has finished filling out those forms, Pam and Chris N will review and compile the comments and meet with Paul for his official evaluation. She will need the forms completed and returned to her by mid May. She would prefer an electronic version if at all possible. Parking enforcement officers are also asked a few questions that will be included in the final evaluation. Paul's evaluation will be completed by the June meeting. A presentation will be made at the meeting and a discussion will take place. 8:55 — New business Ben B made a suggestion about posting signs at the parking garage suggesting there is surveillance. It was discussed that if signs are posted, cameras would need to be installed, in case something did happen. The BPC could potentially be in trouble if cameras were not actually installed, and signs were posted stating there were. The cost of proceeding with this is prohibitive at this time. It was suggested that inquiries be made to other cities to find out what they did for security. 9:00 — Adjournment Pam adjourned the meeting at 9:00 am. Respectfully Submitted Ashlie Portnell, Parking Clerk