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HomeMy WebLinkAbout02-09-11 Parking Commission minutes Bozeman Parking Commission Meeting March 3, 20117:00 a.m. City Hall Commission Room Parking Commissioners in Attendance: Pam Bryan Chris Naumann Chris Pope Tammy Hauer Ben Lloyd City Staff in Attendance: Cyndy Andrus, City Commissioner Ashlie Portnell, Parking Clerk Paul Burns, Parking Manager Guests in Attendance: None Action Items: • None. 7:30 — Call to order Pam called the meeting to order at 7:30am. 7:31 — 7:35 —Approval of February 9 minutes Pam asked for approval of the February Minutes. Chris N made a motion, Ben L seconded. The motioned was carried unanimously. Public Comment — State name & address. Please limit comments to 3 minutes. None. 7:40 — 8:00 — Manager's report Chirs N stated the budget shows a deficit of$38,000.00. Revenue figures might have been on the conservative side. Projective revenue was bumped up closer to $28,000.00 - $30,000.00. Paul stated there will be a one time cost coming up for the parking garage because the east side elevator is currently not working. The jacks inside the elevator are broke. Paul also stated that there was only a one year warranty on the elevators. He has had one estimate done, the qoute to fix the elevator is $6,400.00, which is more than Paul anticipated spending. Especially this early on. The money to fix the elevators will come from the Maintenance Expendatures fund. Greg Sullivan has the Big Look contract again, he will review it a second time and once again get it back to Paul. Greg shared with Paul that there are many flaws and because of the amount of changes that were made, it is no longer the same document the BPC recieved from Big Look. It was suggested that a new contract be created again. Chris P suggested giving Big Look a time frame to get the contract done, so that the ads could make it out before the summer season starts. The contract still needs to go in front of the City Commission as a concent item. Cyndi said she would ask Major Krauss when the BPC could get this on the City Commission agenda. Paul stated that Moose radio station has contacted him about doing an advertisement. He suggested we double up with another company like Starkys, or the Powder Horn. The total cost for the ad would be $72.00. Before this is considered, the BPC wants to see if there will be revenue made from the ad campaign at the garage. Pam asked that the marketing commitee look at this offer and make a desicion. They will let the BPC know at a future meeting. There was a total of 600 courtesyt tickets issued in the month of February. James Goehrung went out to get bids for the lights at the garage. The money to fix the lights will come from grants,Natalie Meyer is working on this. There was a walk through done with the people who are interested in fixing the lights. Paul will be on vacation from March 10th through the 24th. Paul and Laurae did Q-Rep training. They learned how to build reports concerning parking. 8:00 — 8:10 — Budget report The finance report shows the BPC is where they should be with both revenues and expenses. The BPC is managing this budget well. Revenue numbers were a little low for the month of February, because of software issues that needed to be taken care o£ Paul will show a finance report over a 24 month time period at the next BPC meeting. Pam suggested that the BPC come up with some goals they want to set for the parking garage IE: revenues and expendatures. 8:10 — 8:15 —New business None. 8:15 — 9:00 — Parking study presentation Chris N started the presentation by stating why the parking study was neccessary, and what it means to the BPC. to have done. He also stated that when this presenation is over, a press release will be put out sometime early next week. Dave did more of the hands on stuff with the study, he is able to answer alot of the questions that might be asked. college of engeneering is what WTI is linked to. work through out montana as well. GIS did the initial estimate. WTI did the inventory, it was initiated in July of 2010. When you look at a map of the downtown area, the blue markings is whee the study was examined. The first test was a summary of practice, meaning studies completed in other cities, completed nationally and how they compare to Bozeman. An inventory test was done, they walked block per block, took tally of different parking spots in the area. If there was a marking on the pavement they counted it as a space, no markings meant it was not counted as a space. WTI recorded what type of space, ownership of the spaces, was it free to park or permit parking, number of spaces and restrictioed zones. July 27-29 were collection dates. 5034 parking stalls in average of 162 per block public spaces 1667 on street 742 off Private off street parking show ther are 2491 spaces. Other parking shows 17 public spaces and 117 private spaces. Dave presented a slide showing what the numbers were per block. another slide showing public/private ownership. He also presented a slide showing what on and off street parking per block looks like. There are 1,007 unrestricted spaces downtown. There are 1,740 off street private parking spaces, many of which are stalls meant for consumers who are shopping at a specific store. There is a total of 125 spaces both private and public parking handicap spaces. WTI collected data for Occupany rates on September 11 and 12. WTI looked into what they came up with as "parking trends", showing what the busiest and lowest times of the days were. There was a slight peak in numbers at noon, and again in the early evening. Mornings, afternoons, and later evenings appeared to be slightly slower. The peaks seemed to be the same on the weekends. On street parking had different peak times depending on what businessess were at each block. A Dwell time test showing how long a vehicle is parked in a space was conducted. WTI had MSU students sit at each of the surface lots and write down plate numbers and record how long a vehicle stayed. Times avereaged in ranges of 38 minuntes, the parking garage had about and hour and 20 minutes. On street parking averaged about 40 minutes A turnover test was conducted, showing how many times a space was occupied by vehicles. WTI said that on street parking had the highest numbers of turnover rates. The surface lots and garage averaged about an hour per space, however the Tracy lot had a high number of turnover rates. Dave concluded that the downtown area still has plenty of room to create more parking spaces. He also recommended that the BPC consider having an update done every so often as the city continues to grow, and maintain the update information as often as possible. The TIF (Tax Increments Finance District), Chris N, Paul Burns, Chris Saunders, Jon Hendserson of GIS, and the BPC played a big role in the parking study, everyone worked very hard to get this executed. Thank you everyone! 9:00 — Adjournment Pam adjourned the meeting at 9:00am. Respectfully Submitted Ashlie Portnell, Parking Clerk