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HomeMy WebLinkAbout01-12-11 Parking Commission Minutes Bozeman Parking Commission Meeting January 12, 20117:00 a.m. City Hall Commission Room Parking Commissioners in Attendance: Pam Bryan Chris Pope Tammy Hauer Ben Bennett Ben Lloyd Lisa Dazl-Scott City Staff in Attendance: Ashlie Portnell, Parking Clerk Paul Burns, Parking Manager Cyndy Andrus, City Commissioner Laurae Clark, Treasurer Guests in Attendance: None Action Items: • None. 7:30 — Call to order Pam called the meeting to order at 7:30 AM. 7:31 — 7:35 — Approval of December 8 minutes Pam asked for approval of the December 8, 2010 minutes. Tammy motioned to approve the December 8 minutes and it was seconded by Chris P. The motioned carried unanimously. Public Comment — State name & address. Please limit comments to 3 minutes. None. 7:40 — 7:55 — Manager's report The Bozeman Parking Commission (BPC) has a contract with Big look for advertisement in the parking garage. Paul received a contract from Big Look and it's currently being reviewed by city attorney Greg Sullivan. Paul created an op-ed for the Chronicle. The marketing committee will review prior to sending it to the Chronicle. The parking study update is 103 pages. Paul, Chris N and Chris Saunders are going to meet with WTI. A discussion ensued on whether or not to have two different presentations of the parking study update--one for City staff members, and the other for the public. The BPC will meet first prior to giving any presentation. The ticket database was removed from a desktop computer with no backup and is now on a central server and the IT department is backing up all the data nightly. Courtesy tickets have been issued. About 120 tickets were issued in the first 6 days. That number might decline because those plates are now in the database. Ethics training is required for all city employees. Paul will put out a reminder for the BPC. Paul met with Anna Rosenberry to talk about the available office space at the parking garage and how we could lease that space out. Paul asked if the BPC could borrow money from the General Fund to finish the space. Anna said the BPC could borrow money to do that. The finance report shows that there was a decline in permits for the parking garage in January. December had a higher number because of the holiday season. It is anticipated that the numbers will rise again. Businesses are no longer purchasing the timed passes at the parking garage, now that the first two hours are free. There has been a slight loss in revenue, but nothing too alarming. Paul will continue to do the three month comparisons on the finance report. Residential parking permit numbers are where they should be. December was an expensive month for the BPC between having to do snow removal, purchasing two new gate arms and getting the software support system for the ticket writing data base. 7:55 — 8:00 — Courtesy ticket policy, final approval Pam asked for a motion to accept the courtesy ticket policy. Chris P motioned to approve, Ben L seconded and the motioned carried unanimously. It was suggested that the businesses downtown be notified that courtesy tickets are being issued. 8:00 — 8:10 — Solar panels discussion, Ben Bennett Ben B discussed with the BPC an interest in installing a solar panel at his office. Paul met with Sara from IPS and talked about solar panel placement and he gave her drawings of the garage. There will be further discussion at a future meeting. 8:10 — 8:25 — Strategic Planning Committee — Policy Guidelines review Tammy, Chris N, Chris P and Paul are members of the Strategic Planning Committee. Paul presented the draft of the Policy Guidelines to the BPC. A discussion ensued about changes to be made to the policy guidelines. Another version will be presented in February. The guidelines are for the BPC to help identify their goals and objectives and will be provided to new BPC members as they come aboard. 8:25 — 8:45 — BPC Bylaws Review Paul presented bylaws to the BPC. A discussion ensued about the changes to be made to the bylaws that need to be made. Paul will present another version in February. 8:45 — 8:55 — Enforcement Policy Time did not allow for a discussion on enforcement policy. 8:55 —New Business Ben L was asked to join the Executive Committee. This committee will call a meeting sometime between now and the next BPC meeting. Chris Pope announced that he would like to finish out his term as a commissioner to the Bozeman Parking Commission in June, 2011. 9:00 — Adjournment Pam adjourned the meeting at 9:15 am. Respectfully Submitted Ashlie Portnell, Parking Clerk