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HomeMy WebLinkAbout11-01-10 Parking Commission M inutes BPC 111010.txt Bozeman Parking Commission Meeting August 11, 2010, 7:00 a.m. City Hall Commission Room Parking Commissioners in Attendance: Chris Pope Chris Naumann Tammy Hauer Ben Bennett Ben Lloyd Lisa Danzl-Scott City Staff in Attendance: Ashlie Portnell, Parking Clerk Paul Burns, Parking Manager Cyndy Andrus, City Commissioner Guests in Attendance: None Action Items: * Ben B will Make some changes to the Courtesy ticket notice, and the downtown parking flyer. He will present the changed product at the next meeting. 7:30 – Call to order Chris N called the meeting to order at 7:30 am. 7:31 – 7:35 – Approval of October 13 minutes Tammy motioned to approve the October 13 minutes, Ben B seconded the motion. Minutes were approved unanimously. Public Comment – State name & address. Please limit comments to 3 minutes. None. 7:40 – 7:55 – Manager’s report The newest hire to the parking enforcement team; Megan Stewart, had a meeting about the vehicle/bike auction, she was unable to attend Bozeman Parking Commission (BPC) meeting. October 24, 2010 Paul pressure washed the ground level of the garage. There is still no ruling on the Bruce Eiting trial. Bruce did go to City Hall to pay all his fines, to keep his vehicle from getting sold at the auction. Paul will go in front of the city commission to talk about changing the Municipal code that will allow advertising in the garage. The BPC could have a three year contract with Big Look. We estimate making about 40% projection the first year. The BPC will need to talk to Big Look to make sure it’s negotiable on an annual basis. There is no parking study information to report at this time. Paul will be doing some training for MPEA (Montana Public Employee Association) sometime next week. Paul handed out a lot rental rate schedule. The South Willson lot will not be rented out on the weekends. He also presented a mock rental application. and will ad in #13 to state: Weekends only, and #14 to state: All rental agreements will be at the discretion of the parking manager. A discussion ensued about whether or not a notice will be posted somehow letting the regular permit holders and general public know the lot will be rented out on a specific weekend. It was suggested that the regular permit holders could park on the street, if they had their permits visible for parking enforcement to see. A column was added to the finance report comparing last years revenue to this years revenue. Expenses are up, and so is the revenue. Page 1 BPC 111010.txt January should show a big jump in both garage and surface lot sales. 7:55 – 8:20 – Courtesy ticket policy A discussion ensued regarding the new courtesy ticket policy. Everyone is able to receive one courtesy ticket as long as they have not received a ticket within the last six months. The time frame for that could be changed if needed. The downtown area is the only area this would take place at, and it would only be valid to give if the violation is for overtime parking. The BPC will not be doing any kind of advertising. The courtesy ticket policy will be presented again at the next meeting in a more formal document. 8:25 – 8:35 – Data from first month of 2 hours free in garage It has been a month now sense the rate change at the garage. Credit cards are being used more; we do not have to balance out the APM machines as often now. Revenue per transaction is down because people are staying less than two hours. The parking garage has 173 pass holders, 6 of them did not renew for November, however there are now fourteen new people who purchased a pass. Chris N suggested putting together a survey for the permit holders to answer regarding the safety of the garage. 8:35 – 8:55 – Marketing committee update Ben B presented a new advertisement he created about the courtesy ticket. It was agreed that option #2 would be better, keeping the verbiage simple, and not going into details about parking rules and regulations. The courtesy ticket should state that if the vehicle is not moved in a timely manner, the courtesy notice will then be overlooked and an actual ticket will be issued. Ben B will make some adjustments, and present it again at the next meeting. The marketing committee met, and discussed putting together an ad campaign. What is the intention for an ad? Will there only be the option to purchase a year pass? Could a seasonal pass be purchased? A second flyer was presented to the BPC. The flyer explains all parking locations the downtown area has. It also shows rates and explains the "rolling rule" because so many are not aware of that rule. A rough draft of a banner was presented by Ben B. The banner should be posted in the Black lot off Mendenhall, and should be two sided so whether someone is driving or walking they could see it. The banner is 2x3 feet in diameter, and the cost is $60.00 for each sign. 8:55 – New business A discussion ensued regarding formalizing the parking guidelines. The BPC will talk more about this at a future meeting. Ben B stated he could come up with something and email it out. He will cc the marketing committee, so they could make the final decision. The guidelines could be out before Christmas. 9:00 – Adjournment Chris N adjourned the meeting at 9:30 am. Respectfully Submitted Ashlie Portnell, Parking Clerk Page 2