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HomeMy WebLinkAbout09-08-10 Parking Commission Minutes Bozeman Parking Commission Meeting September 8, 2010, 7:00 a.m. City Hall Commission Room Parking Commissioners in Attendance: Pam Bryan Chris Pope Chris Naumann Tammy Hauer Ben Bennett Ben Lloyd Lisa Danzl-Scott City Staff in Attendance: Ashlie Portnell, Parking Clerk Laurae Clark, Treasurer Paul Burns, Parking Manager Jeff Krauss, Mayor Greg Sullivan, City Attorney Guests in Attendance: Art Thompson Ron Slade Beau Mossman Action Items: ________________________________________________________________________ Call to Order The meeting was called to order at 7:30 am. 7:31 – 7:35 – Approval of August 11 minutes Tammy motioned to approve the August 11 minutes. Lisa seconded the motion and the motion was unanimously carried. Public Comment – State name & address. Limit comments to 3 minutes. None. 7:40 – 7:50 – Manager’s report The city has an ethics handbook that the parking commission needs to read. Paul will deliver the handbooks to the parking commissioners and obtain their signature to record that they have received it. The Bruce Eiting trial is now postponed until September 13, 2010. A car was vandalized in the garage. A big garbage can was placed on the roof of the car. No permanent damage was done--just some scratches. This was the first car to be vandalized at the garage. The advertising for the Parking Garage and other publicly owned property will be presented to the City Commission on October 11, 2010. Paul looked into the costs for a walk behind sweeper and power washer. The cost for a sweeper is $5000.00; the cost is about the same for a heated power washer. He did find a cold water power washer for $400.00. Paul will not be purchasing the sweeper, but will look into getting a power washer. A man who is serving community service time helped out at the garage. He cleaned the tree wells on all sides, cleaned out the big planter boxes, and also picked up trash at the Black lot. The man said we would be happy to power wash the garage for us as he still has a lot of time left to serve. The Black lot was landscaped in one corner, and was fixed to drain, new sod was also planted. June Lowells last day was September 3, 2010. Dave is now working 40 hours a week, from previously working 30 hours a week. Paul will be hiring a new part time officer at some point. During the 3 on 3 tournament people were parking in the yellow zones and handicapped zones, and received tickets. Paul created a flier that can be sent to all teams involved next year. He will talk more about this flier at the next meeting. The Finance Department is starting a new collections process for parking tickets. Instead of using the court, which is extremely backlogged, they will send out a second notice and then if still unpaid, the tickets will be sent to collection. It was asked if Paul could bring last years finance reports to the next meeting so the parking commission can do a comparison between last year and this year. Both MSU and high school are back in session, permits for both districts are being sold. Revenue is right on schedule. The finance report shows that the parking commission is under budget on expenses, and should remain under budget. 7:50 – 8:05 – First 2 hours free in garage A discussion ensued about changing the way the parking commission charges for usage at the garage. Paul emailed the parking commission a summary of what the garage makes for revenue, and what it could make if the prices were changed. The summary stated that the garage would make more revenue with the new prices. A marketing campaign should be put together for the garage. Ben Bennett offered his marketing subcommittee. The committee could use the list that Chris N created. Chris N. retracted the tabled motion from the August meeting. Chris N motioned that the Bozeman Parking Commission extends the free timed parking in the Bridger Park Garage from 30 minutes to 2 hours and establish a fee of $1.00 per hour thereafter in one hour increments effective October 1, 2010. Tammy seconded the motion. The motion was carried unanimously. Paul stated that in order to execute the changes for the garage, the system would need to be updated, and new signage would need to be made. Chris N also stated that the website would need to be updated. 8:05 – 8:10 – Parking study update Paul received the findings from the parking study done by Western Transportation Institute (WTI). Paul stated that the information he received for the two Willson lots was not consistent and he will be asking WTI for occupancy rates and dwell times for both lots. The map does not show all the lots in the downtown area, therefore comparisons cannot be made at this time. A new study will need to be done this September. 8:10 – 8:55 – Armory presentation and discussion Greg Sullivan spoke to the parking commission about Municipal Code 2.05 and extension 040. He advised the commission on the circumstances in which public property can be sold. Ron Slade and Beau Mossman of Slade Beal Designs presented the Armory project to the Parking Commission. The project is a boutique hotel which would be about 100 rooms with a restaurant. It will also include a conference room made to seat about 200 people. Ron stated that this project would require the acquisition of the parking lot at the south corner of Willson and Mendenhall. In order to attempt to accommodate and seek approval from the neighboring businesses, he has redesigned the hotel which decreases the square footage of the 1st floor to put 22 parking spaces in the back alley that would be covered. The developer would like to trade these 22 spaces for the lot. They would need a variance from the city to allow these spaces. Ron is asking to get a preliminary tenor from the BPC in regards to this project. He wants to get his application to Planning very soon. This is a 20-25 million dollar project and they would like to begin construction as soon as possible. The developer also has deadlines that they must meet to ensure their bank loans and sale of the property are secure. A discussion ensued regarding the total amount of parking this project will be required to have and how many spaces they will actually be able to create on site. Leasing spaces in the parking garage could be an option to cover these parking requirements, and should be pursued further. A motion was made by Chris N to move the meeting to October 6, 2010. Chris P seconded the motion and the motion was approved unanimously. The subcommittee is meeting on Sept 13, 2010. Chris N wants ideas in advance of the meeting. Greg stated that having the public involved would be a good idea. Greg and Paul will work together and will reserve the commission room in order to have plenty of space. 8:55- New business None 9:00 – Adjournment Pam adjourned the meeting at 9:50 Respectfully Submitted Ashlie Portnell, Parking Clerk