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HomeMy WebLinkAbout06-09-10 Parking Commission Minutes Bozeman Parking Commission Meeting June 9, 2010, 7:00 a.m. City Hall Commission Room Parking Commissioners in Attendance: Pam Bryan Chris Pope Chris Naumann Tammy Hauer Ben Bennett City Staff in Attendance: Ashlie Portnell, Parking Clerk Laurae Clark, Treasurer Paul Burns, Parking Manager June Lowell, Parking Enforcement Officer Guests in Attendance: Ben Lloyd Action Items:  None ________________________________________________________________________ Call to Order Pam called the meeting to order at 7:00 a.m. Pam called for an executive session due to a personnel matter where the individual's privacy exceeds the merits of public disclosure. The regular meeting was closed to the public at 7:02 a.m. The regular meeting was reopened to the public at 7:38 a.m. Approval of May 5 minutes Chris P made a motion to approve the minutes from the May 5th meeting. Tammy seconded the motion and the minutes were unanimously approved. Public Comment There was no public comment. Manager’s report June 17-19, 2010 the Eagles are holding a conference. We sent free parking permits for the garage. Paul charged Greg Hall $200.00 total for permits for the Rouse lot. The regular permit holders were notified about the conference being held. The Eagles will also be doing a garage sale in July; they had asked to reserve the Rouse lot on that Saturday. Paul told them it would be $80.00. The Eagles will also need to get permits for the event. The garage was cleaned on May 30, 2010. The cracks in the garage were sealed, the project took about two weeks to complete. Paul is now attending the weekly Director's Meeting on Tuesday mornings. Paul made a purchase for two power supplies. They totaled $850.00 a piece. One was needed and the other is a backup. Dave Eubanks will be absent for two weeks in June and three weeks in July. Paul was going to work on parking officers evaluations this week. Paul will be gone July 12- July 25, 2010 for vacation. There will be a security camera demo in July, it will be interesting to see if it here is potential for the Garage. Bruce Eiting is contesting a boot and the hearing is today. (This is the first boot that has been challenged.) The parking commission received a handout from Paul about the cash-in-lieu update regarding the F & H building. BPC Resolution PC2010-04 (expansion of MSU parking district) Paul provided a printed a map of the proposed MSU parking district. Some of the negatives are that we push MSU parkers into other neighborhoods. Paul will go in front of City Commission on July 6th to submit this proposal. Residents can get as many permits as there are cars at the resident and two visitor permits per year. Chris P suggested sitting down with MSU and talking about the parking problems, maybe they could help with coming up with a solution. A motioned was made by Chris N for approval of the MSU Resolution. This was seconded by Tammy, and the motion was unanimously approved. Parking study update The parking commission subcommittee met and reviewed proposals. The top choices were Western Transportation Institute, (WTI) from Bozeman and Peccia & Associates out of Helena. The proposals were close, but WTI is local and we would be paying travel expenses for employees from Peccia. WTI has a menu we can choose from so we can determine the extent of the study based on our budget constraints. The TIFD presented a draft budget which does include $30,000.00 for the parking study. We are just waiting for final approval so we know if we can award the bid. We hope to have the study begin in mid July and take vehicle counts approximately July 15-Aug 15, and then again on Sept 15-Oct 15 once the students return. We would hope to have a final report by November/December. Chris N is potentially going to present the parking study to the TIFD Board, as well as present a letter of thanks to them for understanding how important parking is. The Parking Commission would like to give a presentation of how we are going to spend their money, to keep them informed. The TIFD Board meets the third Tuesday of every month at noon. Chris N could present the study to them, at their next meeting. Marketing Committee update Ben said the meeting with Big Look went well. They were open to our negotiations. They were agreeable regarding a two year commitment and receiving 40 percent revenue from any advertising generated from garage. The Commission and Big Look discussed an exit strategy if the program doesn't work out. Questions the Commission had for Big Look was if the advertising does not work out how do signs get taken down? How do we get the garage back to how it was? How do we get the frames down? What is it going to take to maintain the frames and signs? Paul received a preliminary update to the contract; they acknowledged the 40 percent revenue we wanted. Big Look wants to provide quarterly payments. It was suggested that we could ask them to give us a monthly update. Big Look is in charge of contracts for advertising. The Parking Commission needs to decide who has first priority for advertising. Should downtown businesses be the first? What limits should the Commission set for what we consider to be a downtown business? Is it in regards to their zoning? Will our DBA businesses be an automatic member? There are over 250 members. Should advertising be a first come first serve basis? Ben, Tammy, Paul, and Big Look need to come up with policies for advertising so the City doesn't get into a bind. Four people have used the validation coupons (out of hundreds issued) that were put into the parking tickets. They are just issued in the downtown district. A lot of coupons have been left in the envelopes when payments have been made. They are either not seeing the ticket, or they just don't care. It is not a very effective advertising strategy just yet. Paul will be attending the next bike board meeting. A few of the items for the agenda will be: Can we create a bike repair section in the Garage? As of now there are bike racks in the Garage at the Black entrance and another was near Starkey’s for winter storage, but has now been moved. They have all been getting a great deal of use. It was discussed that we should get another permanent bike rack in the Garage by the Tracy exit. What would the cost be? Street Beat, June Lowell Since the last meeting there has been only three boots, two have paid. MSU district ticketing has really slowed down with school being out. June has noticed big improvement in the MSU district from fall to spring. Everyone has begun following the rules and fewer tickets are being issued. June will be covering Jackie's military leave for the next three weeks. She will not be out pursuing abandoned vehicles but if she gets calls she will be handling those. The bike/vehicle auction is this weekend June 12th. Bob wanted to let everyone know that the downtown lots and streets fill up in the morning but by three they begin to clear out. Tammy asked if the parking officers enforced bikes left on racks. June will ask at the next Parking Enforcement staff meeting and let her know how those types of complaints should be handled. It was suggested that we might want to provide more bike racks in the backs of buildings for employees. June asked if there was anything further they would like to hear from the parking officers in their monthly report? Pam stated that they should present any questions or concerns that they might have to the Commission, as well has sharing memorable phone calls they might get and the statistics on how many tickets they are issuing. Also, what are the traffic patterns like in areas that are normally busy? New business Ben Lloyd submitted his application and is waiting for a vacancy; he will still have to be approved by the City Commission. Mr. Delaney's application was submitted, his rough draft was approved by the City Commission. The ordinance now states that projects will require Parking Commission approval. Delaney’s project was approved at $5,000.00 per space. Adjournment Pam adjourned the meeting at 9:20. Respectfully Submitted Ashlie Portnell, Parking Clerk