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Home My WebLink About05-05-10 Parking Commission Minutes Bozeman Parking Commission Meeting May 5, 2010, 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Pam Bryan Chris Pope Chris Naumann Tammy Hauer Ben Bennett Steve Schnee City Staff in Attendance: Ashlie Portnell, Parking Clerk Laurae Clark, Treasurer Paul Burns, Parking Manager Cyndi Andrus, City Commissioner Robert Coffin, Parking Enforcement Officer Guests in Attendance: Action Items:  All commissioners were asked to complete Paul’s evaluation tool and return it to Pam by May 14, 2010.  The Parking Study RFP’s will be reviewed and scored by the sub-committee and they will present the Parking Commission with their findings at the June meeting.  Chris P will work with Paul to develop a maintenance plan to review in July.  Cyndi Andrus asked the Bozeman Parking Commission if at some future meeting they could have a discussion about what they expect of her and what her expectations of them are. It was agreed to add this to the July agenda. _______________________________________________________________________ Call to Order Pam called the meeting to order. Approval of April 10, 2010 minutes Steve made a motion to approve the minutes. Chris P. seconded the motion and the minutes were approved unanimously with one change to add that the Protection Tech invoice would be paid for by the Parking Enterprise Fund. Manager’s report Paul reported he has continually been dealing with graffiti in the garage. He found someone living/sleeping in the east stairwell of the garage, and asked them to leave. There was vandalism on Starky's rooftop. A fence has been ordered to keep this from happening in the future. The cost of the fence is approximately $3,500.00. Eagles State Convention: They have agreed to pay for on street parking at two dollars per day and utilize some free parking in the garage. Cleaning of the garage was set for May 23, 2010. Paul will be in Las Vegas for a parking conference the week of May 10, 2010. Paul presented the finance report as of the end of April. In January reports show the citation numbers were about half of what they are now. Bob was training Dave at that time. There seemed to be more rolling block violations, we believe that to be due to less vehicles on the street and more parking available. The parking officers are booting in pairs which pulls two officers off the street for a short amount of time when that happens. There is a big jump in citation revenue due to the ticket price increase and booting, which both began February 1. However, we still won't meet the budgeted number this fiscal year. Chris K and Anna have initially accepted the new budget. Anna is working to balance the budget and will go back to the departments if additional cuts are needed. Then the budget will be presented to the City Commission for approval. A discussion ensued as to how to prioritize the budgetary needs once we get into the black. BPC Resolution PC2010-03 (public events in the garage) This resolution restricts the use of the Bridger Park Downtown to parking only. A motion was made by Chris P. to approve this resolution; it was seconded by Tammy and approved unanimously. Paul’s annual review Pam handed out copies of Paul’s evaluation tool, and briefly discussed how it should be completed. All commissioners were asked to complete and return it to her by May 14, 2010. An executive session will be held at 7:00 a.m. at the June 9, 2010 meeting to present it to Paul. Parking study update The TIF has tentatively budgeted $40,000 for this parking study. The budget is not yet approved though. City policy on picking proposals states you can't take highest bid. You need to accept the lowest bid that will get the job done. We have four proposals for a parking study. Three are from local firms and one out of Helena. The next step is review and score them. The sub-committee will then present the Parking Commission with their findings at the June meeting. The study will be completed during a July-November timeframe so they will have some seasonal months worth of data collection as well as a few months once the students return. We could possibly have a final product by Thanksgiving. We can then develop a plan for future year counts to update the study. Chris P asked about a long term data base? It would be nice to have a GIS for each parking space. Marketing Committee update Paul was in touch with Ink Outside the Box. The 2x4 areas are different prices then the other proposals offered for the garage, so are difficult to compare. Ink Outside the box is also moving slow with our proposal. Ben also noted that they will not come with sales support the garage might need in the future. Big Look was asking for a five year contract. Ben and Paul are planning on negotiating with them to see if we can't get a bit larger margin and reduce the initial contract to 2 years. They will also talk to Big Look about the "no holes" and other applications they can offer us. A question was raised about the upfront cost of the framing systems? We'd like to have all the proposals on a similar page so they can be easily reviewed. Validation Coupons: The subcommittee has created three slogans we could potentially put on validation coupons to insert with parking tickets. Paul suggested the commission vote so we can get the validation coupons implemented as soon as possible. A discussion ensued about how long we want to insert the coupons so Paul knows how many to print and who the target recipients should be. It was agreed that they would run it this summer and into the fall and they would be used only with the downtown parking offenders. It was suggested that a separate card with the garage rates and the "P" logo would also be a great marketing tool. Businesses could keep a stack of these by their registers to hand out to customers. We could also use this initial idea as an advertisement for the Community Guide next year to help promote the Garage. Street Beat, Bob Coffin MSU is getting ready to end; therefore parking is not as intensive. This district will drop off for the summer. Statistics: In 2008 for the months January-May we wrote 2,871 tickets which equaled $44,090. In 2009 for the same time period we wrote 2,496 tickets which equaled $39,435. And for 2010 we have written 4,257 tickets for a total of $75,570. This amount does include warning tickets that were issued. The parking garage has pulled enough cars off the streets that officers are starting to see a reduction of tickets issued downtown for cars parked illegally. There are approximately 200 cars in the garage per day. We are issuing about 30 tickets per day on Saturdays. AutoVu is working with us to resolve the issues regarding the new dark blue plates. They have made adjustments to the camera to help pick them up better. Overall we have booted 34 cars to date with a total of 554 outstanding tickets on them. We've collected just over $19,000. The total boot fees collected are approximately $5,000. We've towed one vehicle. Long-term maintenance plan Paul presented a memo regarding the long-term maintenance fund. It is his recommendation to defer creation of a long-term maintenance fund until FY12 or until the Parking Enterprise budget forecasts no annual shortfall. Chris N & Steve agreed that we can't set aside money we don't have. We can defer this another year since the garage is new. Chris N stated we should make it a first priority once we are in the black. Chris P suggested adopting a schedule for the next 10 years (adjusted for inflation) that shows our projected long-term maintenance needs. We could talk to other cities and find out what their expenses are. Chris P will work with Paul and aim for a maintenance plan to review in July. New Business The Commission was reminded that Steve Schnee will be done with his term in June. We expect Ben Lloyd to accept the open position once it is vacated. He has his application in with the Clerk's office. Cyndi Andrus asked the Bozeman Parking Commission if at some future meeting they could have a discussion about what they expect of her and what her expectations of them are. It was agreed to add this to the July agenda. Adjournment The meeting was adjourned at 9:23 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk