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HomeMy WebLinkAbout04-14-10 Parking Commission Minutes Bozeman Parking Commission Meeting April 14, 2010, 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Pam Bryan Chris Pope Chris Naumann Tammy Hauer Ben Bennett Lisa Danzl-Scott Steve Schnee City Staff in Attendance: Ashlie Portnell, Parking Clerk Laurae Clark, Treasurer Paul Burns, Parking Manager Cyndi Andrus, City Commissioner Dave Eubanks Parking Enforcement Officer June Lowell, Parking Enforcement Officer Chuck Winn, Assistant City Manager Guests in Attendance: Ben Lloyd Action Items:  Establish a resolution regarding special events in the Parking Garage  Paul, Steve & Lisa will review the Parking Study proposals and prepare a report for the May meeting. _______________________________________________________________________ Call to Order Pam called the meeting to order. Ashlie Portnell was introduced as the new Parking Clerk. Approval of March 10 minutes Lisa made a motion to approve the minutes and this was seconded by Chris N. The motion carried unanimously. Public Comment – State name & address. Limit comments to 3 minutes. No comment. Manager report Paul reported that the Garage had been hit with graffiti on the top floor, the third floor and the west stairwell. He has repainted over it all. Starkey's is open. Their back door had to be redesigned due to building codes. They had to raise the sidewalk and therefore put in a railing around the raised edge. We have not seen a noticeable upturn in business in the Garage at this point. Paul is going to attend a lighting lab on economical lighting here in Bozeman on April 28, 2010. Pam reported that she had recently talked to Dick Prugh regarding the lights in the Garage. The fixtures and wattages are actually better than what was reported. Chuck Winn also confirmed that this was true. She does not think we need to do anything with them at this point. He will be in Las Vegas the week of May 10, 2010. He will also be going to Billings the end of April for treatment. Paul presented the parking budget to Anna, Chris K & Chuck. He also assisted with the parking clerk interviews. We have a proposal from Montana Building Maintenance to sweep and wash the garage for $1,400.00. They would do the work on a Sunday or two when usage is the lowest. The P & L report was reviewed for the month of March. Protection Tech invoice for garage work in 2009 A Protection Tech invoice for the Garage arrived this February. James Goehrung presented a memo explaining that this is the 5% retainage for the installation of the equipment. The invoice was delayed being sent to us and we were unaware of it when the Garage construction expenses were closed out. The TIFD paid approximately a quarter of a million to pay out the last portion of the Garage expenses. They most likely would have paid this bill as well, but now we are asking them to help pay for the parking study. So, Chris N is not real excited to go back and ask them to pay for this. Cyndi Andrus asked if we could pay this over two fiscal years? A discussion ensued regarding how and when to pay this bill. It was decided to get the bill paid as soon as possible since it is already very old. It will be paid out of the Parking Enterprise Fund. Public events in Bridger Park Downtown Paul talked with other parking garages regarding holding special events in the Garage. It was determined that it was not a good idea. Other garages reported damages due to special events. One Garage reported that cars had actually moved due to the dancing on another floor. The physics of a lot of people moving and dancing is different than that of numerous parked cars. Cyndi asked if this would be an absolute no to all events. She would like to see a formal resolution. Chris N directed Paul to establish a resolution. Tammy seconded the motion. Ben suggested using language of public gatherings. Chris P stated that people would be on the 4th floor on July 4th. But, we just don't want to have any approved, promoted events. Chris N agreed to assist with the resolution language. There was a call for the vote. It was unanimously approved. Paul stated he would call Brian Leland and let him know. BPC Resolution PC2010-02 (immobilization adjustments) Resolution PC2010-02 was presented to the BPC. This recommends the passage of the City of Bozeman ordinance 1781 to the City Commission. This ordinance includes provisions regarding the impounding of vehicles for evidentiary purposes, to establish a storage fee for impounded vehicles, to clarify the use of a bond posted on a vehicle release, and to; establish procedures for the sale of an unclaimed impounded vehicle, and to establish statute of limitations for enforcement, collection and immobilization actions. Steve made a motion to accept the resolution and it was seconded by Ben. The motion was approved unanimously. Parking study update Paul met with WTI at MSU regarding the bid for the parking study. We also got a proposal from Peccia out of Helena and Bob Marvin & Associates out of Billings. He will also be having a meeting soon with Morrison Maierle. WTI suggested doing an inventory of both public & private parking spaces. They would also do a drive by every two hours to obtain a usage study. Also we could assess future demand in a study for an additional fee. The bids received so far have come in about $17-$20 thousand. Paul would like to establish a subcommittee to review all the proposals and bring a recommendation to the full Commission. Steve & Lisa volunteered to work with Paul on a subcommittee to review these bids. Chris P added that that he would hire a local firm. He would like to keep the jobs in Bozeman to help with the local economy. The City purchasing policy requires at least 3 proposals be submitted. Paul will arrange to meet with Steve & Lisa and prepare a report for the next meeting in May. Marketing Committee update Ben reported that the Marketing Committee met about how to proceed with the proposals they had already received. They devised a planogram so they could more easily compare the two proposals. City sign code does not allow the signs to be visible from the street. They started with just the 1st floor and the 2nd floor SE entrance. Ben chose 3 sign sizes to obtain proposals on. Big Looks proposal estimated that we could earn about $1,915 per month at full capacity. Paul met with Big Look and Ink Outside the Box regarding the placement of signs. They suggested using the corners that were quite visible and had some very creative ideas. Obvious Advertising was not real willing to provide a bid without assurance they would get the bid. Big Looks proposal gives 30% of the profit back to the Garage. A discussion was held as to whether we could do this differently to allow the Garage to obtain a larger piece of the pie. Chris P would like to see a full service vendor work this for the next three years. A possible phasing in of the project would be good in his eyes. Tammy thought we should create an RFP and take to the venders to get a better estimate on costs and fees. BPC would like to give preference to downtown business owners first for the advertisement space. Street Beat, Dave Eubanks Dave reported on the 1st quarter of the year. On Saturdays he has been issuing 40-50 tickets. Dave introduced us to a plastic sleeve that we can put tickets in to keep the envelopes from bleeding on the ticket and in people’s cars when it is raining or snowing out. The software on the car is not reading the new dark blue plates well. Bob is still working on that issue with the software provider. New business Tammy presented the idea regarding giving overtime customers a validation coupon for the garage. They are working out some tag lines to add to the coupons. They will send those out via email for approval. Pam reported that the Eagles have asked for 50 free parking spaces for 5 days during their convention in June. We offered them free parking in the Garage or $2 per day parking in the Rouse lot. They initially appeared to agree to this plan. However, Jeff Krauss was contacted by the Eagles and now they do not want to accept our proposals. They say the Garage is too far away, and they do not want to pay $500 for 50 people at $2/day. Tammy reiterated that we also have to be aware of the impact on the other businesses and their customers. Cyndi reminded the BPC that these are people coming into our town and will be doing business in the downtown as well. They will communicate to Jeff what the proposal to them was and explain our stance. At this point the BPC is not willing to change their stance on the situation. Adjournment The meeting was adjourned. The next meeting is May 5, 2010. Respectfully Submitted Laurae Clark, Treasurer