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HomeMy WebLinkAbout03-10-10 Parking Commission Minutes Bozeman Parking Commission Meeting March 10, 2010, 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Pam Bryan Chris Pope Chris Naumann Tammy Hauer Ben Bennett Lisa Danzl-Scott City Staff in Attendance: Laurae Clark, Treasurer Paul Burns, Parking Manager Robert Coffin, Parking Enforcement Officer Guests in Attendance: Ben Lloyd Brian Leland Action Items:  Special Use Permit for the parking garage ready for review at the April meeting.  Address a long-term maintenance fund at the May meeting.  Paul to research three types of parking studies; basic inventory, mid-range inventory and usage, and an extensive study. Determine time-lines and costs. ________________________________________________________________________ Call to Order Pam called the meeting to order. Approval of February 10 minutes Chris P made a motion to approve the February 10, 2010 minutes. Chris N seconded the motion and it passed unanimously. Public Comment – State name & address. Limit comments to 3 minutes. No public comment was given. Manager report Paul reported that he painted over graffiti on the garage. Starkey’s turned in their 2-hour vouchers they had received from NWE before Christmas and exchanged them for smaller increments. We charged them $50. Eagles are have a convention in June. They have asked for 50 free passes for 5 days. Paul agreed to give them vouchers to park in the Garage for free. They did not like this offer--too far to walk. We are waiting to hear back from them. Skateboarders are back out as the weather improves. He has been sending away numerous skateboarders daily around the late afternoon as school gets out. He anticipates more activity during the day over spring break. Patrol has been asked to be more of a presence. MSU Residential Dist wants to expand by a block on 8th street. Paul will be doing some observing and car counts in the area and then take it before the City Commission. Paul will be out on Friday, March 12, 2010 and then on vacation the following week. A woman slipped in the armory lot. Keep any information you have regarding this situation. She is seeking reimbursement for medical bills of about $3500--she dislocated her shoulder. The finance report--budget to actual was reviewed. The garage revenue is exceeding the expenses at this point. Lisa suggested we start even on a small basis adding to a long-term maintenance reserve. Pam would like the Commission to address the issue of long-term maintenance by the May meeting. They asked Paul to set up a line item for this on the budget. Chris N discussed an outstanding bill for the equipment pay of foot equipment. Leland proposal for garage rental Brian Leland discussed his proposal for renting the two upper floors of the Garage. Load restrictions were one area of concern. They would pursue getting an open container waiver, which is an insurance issue. Restroom requirements were discussed. They would possibly get some portable toilets. A discussion was held on general safety and security and fee requirements. The proposal is very preliminary at this point. He is seeking some assurance that this event can happen so he can proceed with the planning. Chris N stated that Paul is working on a special use application for the Garage. This group will review the application at the April meeting. Then, Brian can be the first applicant. A discussion ensued about how to control the number of people at the event with four entrances on each level of the Garage. The BPC would like to see the Garage used for creative events in the future. Paul asked Brian if he would be willing to hire security. He said he would consider that if necessary. Brian stated that they had decided against having music. Brian thought it would give some good exposure to the Garage. Report on CC sidewalk/loss of parking policy meeting held March 4 (Chris N. and Pam) Chris N reported on the City Commission Policy meeting on March 4th. The City Commission would like to amend the encroachment permit to include these substantial permits. The City Commission only included the compensation portion and the need for approval by the Bozeman Parking Commission. So, in essence, compensation and Parking Commission approval would be in the ordinance. The BPC would get the revenue from the Cash in Loss. Beyond the parking issues, there were a number of other issues brought up by the City Commission. That policy and ordinance will not be approved soon. He got the sense that no such project would happen this construction period. Chris P reported that he was approached by a City Commissioner who felt the compensation amount may be perceived by the public that a public asset is being given away for a significantly less amount than is actually fair market value. He believes we need to review that number further. Chris N reported that Billings did a parking study for $60-$70 thousand. They did a parking usage study, inventory, and did projection analysis as well. Chris N would like Paul to sketch up three types of parking studies, basic inventory, mid-range inventory and usage, and an extensive study. Find out what the time-lines and costs would be for these studies. Inventory is the biggest need at this point to answer parking related questions in an educated manner. Ben and Tammy both agreed that this study is needed for better decision making. A baseline study should be identified, then develop a list of additional uses. A preliminary report by the April meeting was requested if possible. BPC Resolution PC2010-01 (loss of parking policy) Chris P made a motion to approve. It was seconded by Chris N. Chris P asked if this would incorporate all loss of parking requests, such as selling of a surface parking lot? Chris N believes it does, but it can be amended in the future if that became an issue. The study will allow us to come back and revise this. The motion was unanimously approved. Big Look advertising proposal Tammy, Paul & Ben met March 9, 2010 to discuss a marketing plan. Ben gave them some ideas of what an ad campaign would look like and how it could work cooperatively with others. They then discussed the big picture and budgetary constraints. Tammy suggested inserting 1/2 hour or 1 hour voucher coupons in water bills or parking tickets to entice you to park in the Garage. They also discussed the big billboard ads that Obvious and Big Look has proposed to this point. He would like this sub-committee to also assist with a campaign and any revenue generated could be used for further advertising. They would then bring their ideas back to the Commission for formal approval. The Commission was in agreement of this approach. Chris P would like to see some momentum behind this to get something in place by this summer. This subcommittee will meet again on March 26, 2010. Street Beat, Bob Coffin Bob reported that restricted zones are now being enforced as the curbs are being exposed as the snow is melting. The rolling block rule violations seem to be increasing. He does insert the violation rules in these tickets. So, it wouldn't be a problem to insert validation coupons into tickets either. The Auto-view car is not picking up the new dark blue plates. He is working with the company to help mitigate this problem. He gave a report on the boot statistics to date. The number of tickets written this year for the first two months of the year has increased with an increase of staff. New business/Public comment st Pam brought up that Paul would be reviewed by May 15th-June 1. Pam, Chris N and Laurae have been asked to be on the sub-committee for this process. Laurae reported that we will be interviewing for a new Parking Clerk the week of March 22nd. Adjournment The meeting was adjourned at 9:20 a.m. Respectfully Submitted Laurae Clark, Treasurer