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HomeMy WebLinkAbout03-11-09 Parking Commission Minutes Bozeman Parking Commission Meeting March 11th, 2009 at 7:30 a.m. Upstairs Conference Room of City Hall Parking Commissioners in Attendance: Tammy Hauer Pam Bryan Chris Pope Lisa Danzl-Scott City Staff in Attendance: Shannon Fish, Parking Clerk James Goehrung, Superintendent of Facilities Paul Burns, Parking Manager Rich Mclane, Lieutenant Laurae Clark, Treasurer Jeff Rupp, City Commission Guests in Attendance: Lee Hazelbaker, Streamline Brian Caldwell, Think-Tank Action Items: N/A 0:00:02 6:35:15 7:30 – Call to Order Chris Pope called the meeting to order at 7:35 a.m. 0:02:00 6:37:14 7:31 – 7:40 – Approval of February 5 minutes Lisa made a motion to approve the February 5th minutes. Pam noted that she was not in the meeting and to take her name off the list. Tammy seconded the motion. The motion was approved. 0:03:00 6:38:15 8:20 – 8:35 – Street report, Rich Due to the incident that happened downtown there will be no two-hour ticketing this week. This is just to allow for open parking spots due to the ones that were lost during the blast. Rich is asking his officers to give warnings instead of ticketing at this time. The second position has closed for the replacement parking officer. Next week the interviews should begin and then the new officer would be starting about 3 weeks after that, barring the background check. Rich is hoping that this person will be downtown by May. He noted that there were 15 applicants for the position. Chris Pope asked about added security at the garage right now. Rich stated that downtown is being patrolled right now because of the blast but in the future there will be driving patrols and also bicycle officers. Chris would like Paul and Rich to get together to talk about communication between the garage facility and the officers once the garage is open. Chris would like to know what the procedures are for when there is a health issue or an incident at the garage. 0:09:35 6:44:52 1. Garage art Paul has been contacted by the CEO of IParq, a well known parking software and hardware firm. He is willing to match donations for materials for the Garage art. Paul and him talk weekly and are working on details of fund raising. MSU is on board and will make it a class assignment in the fall. The plan, as outlined by MSU is to break a junior and senior level class into groups of 3 and 4 students. Have the students design, present and execute art work on the walls. Students will get class credit and a grade. The BPC will serve as jury to decide the final look. Wayfaring signage is in place. Outdoor signs are almost complete. The sign on Black Ave will be 12 square feet to meet city code. Protection tech was held up by Qwest's phone installation. They will return the week of March 30th. They are saying that Bozeman has to pay extra for their return trip. It was their understanding that the garage would be ready the last time they were out, and are now having to make an additional trip that was not part of the original quote. Paul would like to know who will pay for their trip, the City or Martel. Chris and the group decided that James will go to Martel and ask if they will pay for it and then make a decision. 0:16:50 6:52:06 2. Snow removal contract The snow bids have come through. There is a Pierce bid which is a basic fee of $1,992 for every storm. The Arbor care bid has a minimum of $475 per storm. The price differs depending on the size of the snow fall at that time. Pierce would be cheaper if there were huge storms and Arbor care would be cheaper if there was less snow during the storms. Brian Caldwell asked about fuel surcharges and information about invoices. He wanted to know that if and when fuel was to go up, are the prices of the hauls going to go up as well. Paul believes that there is not room in the bid information for the extra charges. Paul is going to speak to Pierce about this question. Brian Caldwell asked if we could possibly move the snow to the sides of the streets vs. having it hauled away. James said no, that the level of sidewalk is flat and there is not enough room to do this on the streets. He also said that it is against code to put the snow into the streets. The cleaning contract was taken before the city Commission and was approved for the $19,000. $15,000 will be coming from Streamline. 0:28:25 7:03:50 3. Parking budget Paul brought the forecasted budget for the garage. He has a total of $415,850 for the expenditures and has a forecasted revenue deficit of $118,850. He briefly discussed some of the money that is being spent. Chris would like Paul or Laurae to bring with a budget for the next monthly meetings. He would like the BPC to get used to looking at some of this information so that we are prepared to talk about the funds at every meeting. 0:37:00 7:12:11 4. Ambassador schedule Paul has brought a schedule for the ambassadors of the garage. He wants to put four people on the schedule per time slot. He wasn't sure if this was too many people or if we need to check on how many can help out. It was discussed that four may be too many. 0:39:19 7:17:01 5. T-shirts or vests Paul wants to know what we should be wearing during the ambassador phase. He wants to know if we should wear a vest or a shirt with the Blue P parking logo on it. Lisa suggested buttons as a possibility. Chris pope asked that we discuss this at a further time. 0:41:50 7:17:55 6. IPI and Fort Collins Paul has noted that there is a conference on May 17-19. He would love to go to this conference but it does cost a little bit of money. He is not sure if we are able to afford this at this time. Chris Pope believes that this time is better than any other and that Paul should go if he is able to. Chris Pope would like to vote on this matter to give Paul the green light to go. Chris Pope stated that tentatively Paul should go to Denver. Pam proposed a motion for him to go and Lisa seconded the motion. The motion was approved. 0:46:25 7:21:30 8:05 – 8:20 – Garage update, James An opening date of April 6th for the Garage is what we had hoped for as of the last meeting. There were a couple of days lost with the incident downtown. A lot of the activity is just getting the painting finished on the concrete masonry units. The repair on the crack will begin today. In dealing with the crack the areas are separated off and the slab has been heated in that area. There have been some discussions with full city staff and Martel. The issue is the separation of the garage slab deck between grids 7 and 8. That crack has occurred and DCI has suggested an epoxy fill of that crack. This would bind it together and it would be stronger than the concrete itself. The question of the stitching came up, and bridging the crack at about 4 feet on either side. James stated that this would make the deck rigid. Carl Walker came back with the idea of coming in between the beams under the deck and putting steal I beams to provide structural support from underneath. If we do the whole belt and suspender approach with this we would never know what the problem was. As concrete is poured it shrinks and with this comes expansion and contraction. 95% of it happens within the 1st year. Over those 300 feet of garage area from Tracy to Black, you would see about an inch of expansion total. It has been decided that Martel will be coming in to epoxy the crack and not do the stitching. A one year warranty will be allowed and if after that year the fix isn't holding we then could go back in and put the beams under the deck. If there was ever a crack after that then the silicone would just be applied. We are still trying to get the fill done while it is cold outside. This cure will happen within this next week. Planning and Engineering have already started some of their site inspections. We need to have the State Elevator Inspector come down to check the elevators, but until Qwest is finished they cannot complete this inspection. James is looking at a mid-April date for the opening of the Garage. There is painting occurring on the bus waiting area right now. After the painting, then the hardware and plumbing will be done. James is working with Anna right now on the budget and any change order costs. Lee Hazelbaker is here and would like to know when can he pull a bus though the lane at the Garage? He would like the waiting area to be open but it doesn't have to be right now. James noted that the painting and striping is what needs to be finished for that area before he can drive a bus through the lane. Chris wants the public to know what they are doing with the directional signage first. James wants Lee to speak with Martel so that they know when he wants to pull the buses through that area so they are prepared for him. The substantial completion has been signed and the work is complete. The Garage condos did get their okay to be occupied. The space is available for finishing and has been for about a month. There is already working being done in retail condo number seven right now. James believes that the city has allowed them to go in there and do their work and it has started the 45 day period ticking. The attorneys will be hashing this out at this time. Brian noted that the building was expected to be complete back in October. They have had to amend the buy-sell numerous times due to shifting clocks. Brian has had closing schedules moved and he has lost some people due to this. His buy-sell allowed for them to do concurrent construction. The route from his perspective as a public project is that they have the same standards as any private project. He can't occupy the unit until the rest of the building was complete. Brian has four spaces he is looking to close on prior to the opening of the building but he wants to abide by the rules to see that the building is finished so that he can close on his portion as well. 1:29:32 8:04:54 8:35 – 8:45 – Succession of commission members, Chris P Chris will put this on top of the next meeting. Pam suggested waiting till later in the year to deal with this. 1:32:47 8:07:56 9:00 – Adjournment The meeting was adjourned at 9:08 a.m. Respectfully Submitted; Shannon Fish