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HomeMy WebLinkAbout02-05-09 Parking Commission Minutes Bozeman Parking Commission Meeting February 5th, 2009 Upstairs Conference Room of City Hall Parking Commissioners in Attendance: Tammy Hauer Pam Bryan Chris Pope Lisa Danzl-Scott Larry Bowman Steve Schnee City Staff in Attendance: Shannon Manning, Parking Clerk James Goehrung, Superintendent of Facilities Paul Burns, Parking Manager Rich Mclane, Lieutenant Laurae Clark, Treasurer Guests in Attendance: Jeff Rupp, Commissioner Lee Hazelbaker, Streamline Director Brian Caldwell Action Items: N/A 0:00:00 7:35:40 Start Recording [7:35:40 AM] 0:00:01 7:35:42 7:30 – Call to Order Chris Pope called the meeting to order at 7:36 a.m. 0:01:40 7:37:20 7:31 – 7:40 – Approval of January 8 minutes The minutes from January 8th, 2008 were discussed. Tammy made a motion to approve the minutes and Larry seconded this motion. The minutes were approved. 0:02:54 7:38:35 8:40 – 8:50 – Street report, Rich Mclane Cheryl Sorenson gave her two weeks’ notice 3 weeks ago. She will be working as a 911 dispatch officer now. Rich will continue to try to look for another person to cover the downtown area. Rich will let everyone know when he does get someone on board. Rich has been talking with Jon Vandelinder about some snow routes around town. He is trying to get some of them cleared and asking for some more help in the future. 0:05:24 7:41:04 1. Garage art Paul has been in contact with the MSU art department. He has the names of a handful of students who are interested in painting murals in the garage. He proposes that we ask for sketches and then the BPC will vote on what to accept, if any. He has questions about materials at this time though. Larry would like us to find out about how much the paint would cost and how we could obtain it before we go to the students and start the designs. 0:09:22 7:45:02 2. Signage budget Sign-A-Rama is making the signs for the Garage. Because of the post-tension cables in the concrete beams, Martel will be doing the installation. The expected cost for wayfaring signage is $4,420 and installation coming in at $8000. $0 has been budgeted for wayfaring signage and installation. DCI from Spokane designed an anchor to support the signs in the walls. Archweld has built the anchors. The perpendicular sign on Black Avenue was originally to be placed near Mendenhall. The new location will be closer to Main Street, on the shear wall just south of the Black Avenue entrance. The change was due to the post-tension cables in the concrete beam at the original location. Expenses for the Blue P sign: $26,450, plus Martels fee for the installing of the anchors. Budgeted for the big Blue P signage from TIF-BID $30,000. The city denied the request for a sign permit even though city ordinance 18.52.050 clearly states that government informational signs are exempt from size requirements and from needing sign permits. The Black Avenue perpendicular sign is 25 square feet, the City says that the maximum size for a perpendicular sign is 12 square feet, contrary to the ordinance. Paul will do further checking on this before the next meeting. 0:20:26 7:56:07 3. Protection Tech The final installation of the POF machines and the communications to the computer in the control room started on February 2nd. Protection Tech should finish by February 6th and then training is scheduled for early in the week of February 9th. Eventually all of the hardware will be placed in the upstairs office, but not until the space is ready. 0:21:58 7:57:39 4. Parking budget Paul brought up the fact of asking Chris Naumann to possibly become the next Parking Commissioner. This will be a further discussion when Chris is here as well. The snow removal contract is due at this time. There will be bids opened on February 25th. Paul also suggested selling the Black Lot. He has been approached by some interested parties and thought that this might be an idea we should consider. This will be discussed at a further date. Paul discussed the fact that our expenses are exceeding our revenues greatly. Paul brought a spreadsheet that showed revenues and expenditures to date. He took a look at some of the budgets and the money that is being generated. The numbers of tickets are up but the revenue is coming down in the parking districts. Chris Pope senses that with this new fund we need to get a little bit closer on what is coming in and out of the budgets. Chris would like to get to the bottom of what some of the costs are. Chris would like to talk about the Police Department ticket numbers going up and also some of the other numbers such as the capital number from last year, then he believes we can decide how to tweak the revenue or not. Chris would like the operations committee and Anna to get together to discuss the operations budget. Chris has never seen a red number in the budget before. Chris would like to meet and take a look at these numbers at a future date. Chris believes that anything that has to do with the parking budget needs to come before the commission from here on out. 0:41:28 8:17:08 * Lee Hazelbaker, Streamline director Lee Hazelbaker would like to know why the determination was made to change the title of the restroom facility from a public area to the Streamline area. Paul has asked for streamline to cover $15,000 of the $19,000 for the cleaning contracts. The BID has covered the benches, the lights, and the trash receptacles. The BID has put a lot of money into the garage and does not want to put anymore into the garage at this time. Commissioner Rupp would like to have an adoptable plan to try to divide some of the costs of cleaning the bathroom and the Intermodal Facility. The BPC is in charge of a certain percentage of the building and is very excited about the intermodal transportation. Chris believes that we need to get some other people to the table including Chris Kulkuski to talk about this operating budget. The cost of clearing the streamline lane was a question that Lee brought up from the minutes of the last meeting. He would like to know what the total cost for this might be and he would like a better idea of what streamline might have to pay. 1:02:42 8:38:23 8:20 – 8:40 – Garage update, James Carl Walker was selected as the consultant to do the work on the garage crack issue. James packaged up all of the documents for Carl Walker and sent them off for approval. These were sent on a tight time schedule and we expect a quick turnaround. They were sent out as of Monday, February 1st. In discussions about the crack, because the concrete is constricted at the sidewall the crack found a way to go through. A lot of garages are designed so that along the edge is a Teflon slip joint that allows for the concrete to contract and expand. But there is an annual cost to fill that with a caulking material that doesn't allow the weather to affect it but allows the contracting to occur. The proposed repair will fix it for now with the stitching but unless the volume change is made then similar cracks could happen in the future and it will have to be fixed again. James has initiated a temporary certificate of occupancy for the Garage. The alley and some markings need to be finished to get the permanent one. The control room is something that needs to be finished. Protection Tech will have to come back to finish this area because this room is not ready for them yet. Brian Caldwell brought up the fact that the crack does run through the retail spaces. Brian would like the tensions to be added to this area as well. It is an extremely important issue to affect the certificate of occupancy for Brian and his occupants to go into the retail spaces. He believes that the building was always thought of as one building so why would the temporary permits be issued instead of permanent. Brain appreciates the report he just believes that this needs to be discussed. James has been hearing more from DBA on the street closures. We are looking at getting Black open the week of the February 16th. The stair tower on the SE corner is being caulked and then NWE should be finished with their work on the Black area. Then we can give one way northbound and then possibly two ways depending on the fencing in that area. 1:24:38 9:00:18 8:50 – 8:55 – Number of permits sold/canceled, Laurae Laurae noted that we are up to 58 permits in the garage as of today. 1:28:35 9:04:15 8:55 – New business/Public comment Modifications to the condo documents will be a necessity for Brain to precede and request to shrink down the retail spaces and allow some of the spaces to be 2 instead of one. He just wanted to approach the BPC and ask if we had any feelings towards this change of the size. A motion to approve an amended rate schedule that would place our permitees expenses at$ 35.00 for the main floors and $45.00 for the basement. 1st hour of transient parking will be free. Tammy made a motion to approve this amendment. Steve seconded this motion. Paul noted that this will be reviewed and looked at for next year to see where we are at. Larry opposed the motion. Repropose the motion that the 1st half hour is free and then 25 per half an hour $5.00 per day. The floors will be $35.00 for all floors and then the basement will be$ 45.00. This will be an introductory rate for 2009 and will be reconsidered in 2010. Tammy made a motion and Steve seconded this motion. The motion was approved. 1:27:32 9:03:12 9:00 – Adjournment Chris adjourned the meeting at 9:07 a.m. Respectfully Submitted: Shannon Fish Parking Clerk