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HomeMy WebLinkAbout12-04-08 Parking Commission Minutes Bozeman Parking Commission Meeting December 4th, 2008 at 7:30 a.m. Upstairs Conference Room of City Hall Parking Commissioners in Attendance: Chris Pope Lisa Danzl-Scott Larry Bowman Steve Schnee Tammy Hauer Pam Bryan City Staff in Attendance: Shannon Manning, Parking Clerk James Goehrung, Superintendent of Facilities Paul Burns, Parking Manager Rich Mclane, Lieutenant Laurae Clark, Treasurer Guests in Attendance: Brian Caldwell Chris Naumann Shawn O’Connell Action Items: N/A 0:00:10 7:35:00 7:30 -- Call to Order Chris Pope called the meeting to order at 7:35 am 0:01:27 7:36:17 7:31 - 7:40 -- Approval of the October 9 and November 13 minutes and EALS Steve Schnee made a motion and Larry seconded to accept the minutes from October 9th. Chris Pope recalled the October minutes and he would like to have the garage name updated and the word downtown needs to be added to the full parking garage name. Chris P. would also like to have a formal list of the names of the lots and the floors of the garage. Chris Nauman would like to have a meeting about this in the future. The minutes for October were approved with corrections. Larry made a motion and Steve Schnee seconded for the minutes on November 13th. Chris would like a clarification regarding the delay of the Garage. Martel is still working on the stair towers. They had to stop on the exterior and remove the scaffolding until Northwestern Energy has moved the power lines. James was told that it is a five week process. As soon as NWE is out they will be able to resume the work on the stair towers. NWE was originally scheduled to begin moving the power lines in early October, but did not actually begin until late November. Also, in regard to the discussion on the Electric Car, Chris clarified that he would like Paul to come back with a proposal for the likely demand of such a service, the cost of the service and some timelines and areas that could be designated for this electric car service in the garage. Pam Bryan also wanted to address a concern from the October meeting that they should have approved the $1000 cost for flyers. Pam made a motion to authorize the $1000 for the flyers. Steve Schnee seconded the motion and the motion was approved. The EALS were discussed. Larry made a motion to approve them which was seconded by Tammy. The EAL's were approved. Pam suggested that Paul brings the EALS to the meetings and that he go over them from now on. 0:23:35 7:50:49 8:10 – 8:30 -- Garage Update/Schedule – James Goehrung Paul and James continue to have weekly meetings with Martel. James has made a formal request to get a new schedule. Martel is waiting for NWE to get their portion finished. James is working on any and all things that currently have a budget. This includes things that were added or something that wasn't addressed and needed remodifacations. Bids for three large "P" signs for the garage were received. Paul chose Signorama. He will be putting 50% down on the project today and they will get started on the signs. The price for the blue "P" signs will be about $12,400. Paul is also working on the directional signage for the garage. James discussed the Building Department and the concerns that they are having with the garage. The building is concrete which is prone to cracking. On the decks there is some cracking happening right now. They are dealing with this by grinding them out and putting a silicone based material to fill in the crack to keep water from penetrating and that will expand and contract with the concrete. The Building Dept. has called out one crack that is by the control equipment running north and south on the main floor. The Building Dept. wants some additional research done on this crack to make sure that it is okay. James has discussed this crack with the structural engineer on the project and was assured that it was not a problem. He will be sending his approval to the Building Dept. to take a look at and if they continue to have concerns, we may have to consider bringing in a 3rd party to evaluate the crack and get their solution for fixing the problem area. Tendons that make a connection between the wall and the deck were questioned and the structural engineer decided to put another beam in the basement. The Building Dept is worried that this second beam was put in because of the crack but James was assured that was not the case. James will be keeping on top of this problem. Brian Caldwell came to discuss the retail spaces. Brian is involved in trying to put the package together on his end and find buyers for these new spaces. Brian spoke about approaching the City Manager with two issues. Brian is proposing the 15th of April for the date of closing. The way that the proposal was written was to allow the contract to finish earlier if possible. The issue of parking was brought up at the end of the last meeting. The amount of parking for the retail spaces was insufficient. The second request is to change the language in the buy sell to get an adequate amount of parking which are known as the cash-in-lieu spaces. Paul discussed the meeting that he had with Chris K, Brian and Chuck Winn. He stated that Chris K. was okay with what was discussed but just didn't want to see the project go further then April 15th. The final inspection of the project and the punch list will give James the substantial completion date for the retail spaces. The 45 days that would happen would be 45 business days and not total days in the month. Substantial completion must be completed by February 10th to stick with the April 15th date. Item 8 stated the buyer and seller have 28 parking spaces that should be allocated for. Brian wants to change this statement to allow 56 spaces. Brian would like to have this revisited and he spoke about the fact that when this was discussed in the beginning that they did not understand what kind of spaces he would have to have for the retail location. His question for the Commission is do we support the idea to allow these additional parking spaces to be added for the retail spaces? Chris mentioned that if someone needed to buy cash-in-lieu space that the city is willing to work with customers to allow them to pay for these spaces over time. Chris Pope asked what would happen if we denied the spaces for the Tracy retail locations. Brian believes that a restaurant would be more viable then a retail space which is what would be most likely added there if the spaces are denied for a restaurant. 1:09:27 8:44:18 7:55 – 8:10 – Gallatin Laundry request on S. Bozeman – Shawn O’Connell Shawn from Gallatin Laundry was introduced and he would like to let everyone know that the business has moved from Babcock to the Jonathan L Foote (JLF) Building. He is asking the City to relinquish one of the loading spaces from the old location and to put a new space in front of the new JLF building location. Shawn believes that a 15 min or even a 5 minute space would be sufficient. Steve made a motion to make the space a 5 minute space. Larry and Pam seconded this motion. The motion was approved. 1:20:23 8:55:14 8:30 -- 8:35 – Number of permits sold – Laurae Laurae told the commission that the number of garage spaces that have been sold are 42 as of today. 1:30:50 9:05:41 1. Intercom Paul proposed that the intercom reach Shannon/city hall during the day, but that proposal was rebuffed and now the first line of contact will be his cell phone during the day. When he is in meetings or out of town he will be shutting his phone off and Shannon or City Hall will help backup. Paul proposed that during nights, weekends and holidays that an answering service should be answering the phones to meet the needs of customers. Horizon Communication has basic service for about $50 per month. A procedures manual will be created to offer step-by-step instructions to the operator depending on the circumstances. If the operator is to let the customer leave without paying by raising the gate, there will be a procedure for that as well. The more detailed the procedure, the more the price will increase. 1:32:24 9:07:14 2. Trash receptacles Paul went before the TIF on November 18th requesting funding for 15 trash receptacles for the garage. The plan is to put one at each stairwell at each level. TIF graciously offered enough money to purchase all 15 of them. Paul followed up with a thank you email to the TIF board. 1:37:31 9:12:22 6. Unlocking restrooms For six days a week, the waiting room will need to be unlocked at about 7:30 am to accommodate the first bus which arrives at about 7:45 and to be locked shortly after 5:45 pm, when the last bus departs. Paul proposes that we hire Rocky Mountain Security to do the service for about 165/month. This is to be discussed more at a further date. 1:39:50 9:14:40 7. Cleaning service Paul has put a request in the newspaper and the City and there was no reply on the cleaning bids. Chris Nauman did speak with someone on getting a bid and he will give Paul this information so that he can check with them in the future. 1:41:09 9:15:59 4. Press releases A press release regarding Bridger Park Downtown was submitted to the local media. The Chronicle followed up with an interview of Paul, James and Chris Nauman. One of the TV stations called Paul. He heard that we got air play on some radio stations as well. Paul will be on Dave and Dean on KBOZ on December 10th starting at 9am in the studio. 1:46:20 9:21:11 9:00 -- Adjournment The meeting was adjourned at 9:21 a.m. Respectfully submitted, Shannon Fish