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Home My WebLink About03-20-08 Parking Commission Minutes Bozeman Parking Commission Meeting March 20, 2008 at 7:30 a.m. Upstairs Conference Room of City Hall Parking Commissioners in Attendance: Larry Bowman Pam Bryan Chris Pope Paul Burns Lisa Danzl Scott City Staff in Attendance: Shannon Manning, Parking Clerk Laurae Clark, Treasurer James Goehrung, Superintendent of Facilities Rich Mclane, Police Lieutenant Jeff Rupp, City Commissioner Debbie Arkell, Public Works Director Anna Rosenberry, Director of Finance Guests in Attendance: Chris Naumann-DBA Director Brian Caldwell Mike Barrett, Mill District LLC Erik Nelson, Mill District LLC Action Items:  None 0:00:29 7:33:15 1. Call to Order Chris Pope called the meeting to order and reviewed the agenda. 0:02:10 7:34:25 2. Approval of the February 14, 2008 Minutes and EALS Paul Burns made a motion to approve the minutes and it was seconded by Pam. The motion was approved. 0:07:47 7:35:21 3. On the Streets- Rich Mclane Rich stated the abandoned vehicle program is not a one person job. It is a problem right now, and believes that the man power is not there so that we can get the job done properly. The second downtown parking enforcement position is being advertised now and it will close on April 5, 2008. On that date Rich will know how many applicants he is looking at. The Auto chalk system has been accepted and Rich thanked the parking commission for allowing his staff to make that decision on their own. Rich stated that having this system will allow us to have six day ticketing downtown and it will put one officer on ticketing and one officer on permits which will help a lot. This system will allow Shannon to have software on her computer to show the offenders what the ticket was for and to actually show them when and where the ticket was located that they received on their vehicle. The new system is allowing the officers to go to the timed parking areas that are at the high school and on the college campus. This means more tickets and more time to get to the other areas of the city. With this system it will allow the officers to ticket on Mondays and Saturdays. This will bring in more ticket revenue and Rich stated that tickets have gone up to about 20-30 more per day with the new vehicle. On April 4th Rich and Robert Coffin will be talking on the "Saturday Soapbox" about the new Auto chalk system and then the next day it will be in the news. Chris Pope would like to have a meeting before the news interview about the system so that the interview goes smoothly. He wants the conversation to be about service and the best outcome for this time for the city, not just about the ticket revenue that will be coming in. Rich did look at tickets from the 2007 report and then looked at 2008 and right now we are at the same amount of tickets that we had last year. This is due to adding the system and the length of time that it took to get things running in a smooth fashion. 0:24:05 7:40:52 4. Parking Extension Downtown- Debbie Arkell Debbie Arkell spoke about allowing two hour parking to be extended on Main towards the library. There is not two hour parking after Church at this time. The 777 Building has made a request for two hour parking in front of it. Debbie spoke to American Bank down on the corner of Main and Church and they did not have an opinion on whether they needed the two hour zones or not. Pam noted that if we were to extend the zone that we need to do all of downtown and not just one street location. Chris Pope would like to set up a meeting for the business owners before this decision is to be made. Jeff Rupp also suggests that we give notice to the businesses on the side streets and let them know that we want to add two hour parking and see what their response is. Chris Pope would like to have an email sent out to let everyone know as well. 0:35:02 7:57:09 5. Garage Update- James Goehrung The leveling and rebar for the garage is in for at least half of the building. The parking control equipment package has come in for the garage and James has gone over where this equipment will be placed. This information has been sent to the architect. James noted that there has only been one actual delay to date. The public space for the restroom and the retail space have been discussed, but James Lisa and Chris Nauman still need to talk about the cost and who is going to pay for the design work. There were a few mechanical changes as well. James has gotten it started but there still needs to be further conversation at a later date. Chris N. has talked to the students up at MSU at the AFAI program and they would like to do a free project on the rest room facility. Chris would like James to talk to Martel and see if their timeline works with the students. Brian Caldwell would like to have confirmation about what will happen with the 18 sq ft of space on Tracy in front of the retail condominiums. It is noted as a limited common element. Chris Pope made a motion to make the space a limited common space and for the owner of the space to maintain it. Paul seconded this motion and all accepted. The motion was passed. Chris N. mentioned some details for discussion about the restroom since we'll have two bathrooms instead of one. Chris Pope suggests that he, James and Chris N. have a meeting to go over this in a couple of days. 1:03:10 8:08:12 6. Mill Project Parking Dist. - Mike Barrett Erik Nelson and Mike Barrett brought the idea to the table that they would like to have a parking district put into the area at the northeast part of town by the new Mill Project. Eric noted the TIFD has been completed. They are going to gather ideas from this meeting to bring to the next board meeting. They would like to discuss the idea with the board first so that they have a good idea of the plans before they bring it to the neighborhood. Then they would like to check on the revenues, and finally look at where this parking area can be placed. Chris Pope thanked Mike and Erik for coming and presenting this to the commission and stated that this needs to be discussed at a further date. Larry also noted that he would like to make sure that we have acceptance from the neighborhood. Chris Pope stated that he would be willing to take the next step and explore this new district. 1:21:20 8:30:07 7. Review/Update of Facility/District Sign Plan-Chris N. Chris N. has come up with a facility component that would be considered the "mother ship" signage plan. This means that main lit signs will be higher on the buildings and the other signs will be lower on the buildings. The second component will be the district signage plan. This would have some of the same components and would be a separate contract but within the same design and would be signed by Chris Pope and Chris N. There is a third component and that is the idea of having a downtown directory as way-finding kiosks. There might be some information at a couple of stores and possibly one inside the public restroom facility at the garage itself. Chris is hoping that some of the signage will be put into effect before the summer season begins. 1:27:54 8:30:52 8. Organization/New Hire for BPC- Chris Pope Chris Pope has met with City staff including Laurae and HR to talk about the labor staffing for the garage. There are a variety of duties to cover, such as maintenance, financial and mechanical. Chris P. would like to consider taking some of the new duties and adding to a position with the downtown partnership. The one position that is still under consideration is that of a Parking Director. This position can start being developed over the next year as we learn the needs of the Parking Garage and districts and know that the revenues will financially cover the expenses. 1:34:40 8:36:12 9. Adjourn Meeting was adjourned by Chris Pope and 9:07 a.m. Respectfully Submitted Shannon Manning Parking Clerk