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HomeMy WebLinkAbout02-14-08 Parking Commission Minutes Bozeman Parking Commission Meeting February 14, 2008 at 7:30 a.m. Upstairs Conference Room of City Hall Parking Commissioners in Attendance: Larry Bowman Tammy Hauer Steve Schnee Pam Bryan Chris Pope Paul Burns City Staff in Attendance: Shannon Manning, Parking Clerk Laurae Clark, Treasurer James Goehrung, Superintendent of Facilities Allyson Bristor, Historic Preservation Planner Brian Heaston, Project Engineer Jeff Rupp, City Commissioner Guests in Attendance: Chris Naumann-DBA Director Scott Bechtle, Bechtle Slade PC Ron Slade, Bechtle Slade PC Rebecca Pape, Attorney Action Items:  Chris P. is going to write the Senior Advisory Board a letter concerning their request for designated senior spaces in the Garage. 0:00:12 1. Call to Order Chris Pope called the meeting to order and reviewed the agenda. 0:00:20 7:34:30 2. Approval of the January 10, 2008 Minutes and EALS The minutes from the January 10, 2008 meeting were reviewed. Tammy made a motion to approve the minutes, and it was seconded by Chris. The minutes were approved. There were no EALS for this meeting. 0:01:05 7:35:08 6. BPC Organization Plan Update/Discussion-Chris P. The BPC Organization Plan Update was tabled by Chris Pope. It will be discussed at the next meeting. 0:02:15 7:36:24 3. Garage Update- James Goehrung James reported that the tests of the concrete to date have exceeded design specifications for strength. He is very happy about the outcome of the garage at this point. He stated that the products we have been getting are good. James also mentioned that the schedule for the garage construction has been slowed down a bit but that by March it should be picking up. The contract on control equipment has been approved by attorney Rebecca Pape and sent to Protection Tech. It will be presented to the commission on February 25, 2008 for approval. James and Tom Anacker met about the condo agreement and stated that it needs to go back to the buyers' attorney. Then we will be able to talk them about the last parts of the agreement. The bathroom and the splitting or combining of units are something that needs to be decided at a further date. Chris noted that it has been referred to as "The Bozeman Commerce Garage." The naming of the garage is something that needs to be thought about, and Tammy suggested that we have a contest for naming it. This will be discussed at a future meeting. Chris Pope stated that there is not a signage plan yet, and that will be worked on in the future. 0:09:41 7:43:42 4. Willson Building/Armory Project – Request for Cash-in-lieu or Parking Spaces Allyson Bristor, Historic Preservation Planner, presented the Willson Building project for a request for Cash-in-lieu of parking spaces. The Planning staff is recommending that the City Commission deny the demolition permit for the Armory and invoke a two-year stay. However, that is not the topic for discussion at this meeting. Allyson mentioned she was just given some revised numbers for the Armory project, and this may change the numbers slightly. There will be 610 available parking spaces with the garage, plus city lots. This project would increase demand by 128 spaces. When applicable parking reductions are considered, the parking demand decreases by 37%, or to 81 spaces. And, after the SID credit is applied, the demand decreases to 52 spaces. The project is proposing 12 on-site parking spaces, creating an overall parking deficiency of 40 spaces. So, at most, the request for cash-in-lieu is for 40 spaces or $200,000. Allyson is requesting the Parking Commission forward a motion to the City Commission about The Willson Building application's request for cash-in-lieu payment for parking. Chris P. spoke about the cash-in-lieu program which is $5,000 a space. He stated that this dollar amount is known to be too low, but we need to table that conversation to a future date. Larry made a motion to approve a payment of up to 40 parking spaces and it was seconded by Paul. Larry is in favor of moving this project ahead and the investment downtown is needed. He suggests that it would be a tragedy not to go forward with this motion and Chris P. agreed with that comment. In the new Armory project there will be 12, two bedroom units. Pam was concerned that only 12 spots were being considered on-site. She wants to know if there can be more spaces added to the parking area at this time. Pam’s question was answered by Brian Heaston, and he stated that there is retail space in the basement but no more room for parking spaces. Jeff Rupp would like to connect the parking requirements to the garage. He believes that a long term agreement with the garage would be a solution at this point in time. Steve would like to go on record and say that he believes that there should be more than 12 spaces for the underground parking in the building. Allyson suggests the project comes back to the Parking Commission for reconsideration if not approved by the City Commission, and for further discussion about how the garage will affect this project. Larry modifies his motion for approval by the Parking Commission for the cash-in-lieu spaces unless the two-year stay is approved by the City Commission. If the two-year stay is granted, then further discussions about parking would be needed. The modified motion was approved by Paul. Chris Pope asks all in favor and the motion was approved. 0:44:01 8:17:56 5. Willson Building/Armory Project – Construction Encroachments Brian Heaston presented the request for the construction encroachment onto the adjoining south Willson lot. This is a twenty foot encroachment that is needed for the completing and constructing of the Armory building. Brian believes that the developer and the City need to come to an agreement for construction purposes on what the final decision on this encroachment will be. The engineering staff does not have an opinion either way and would like the parking commission to talk about this further and make a decision. The Willson parking lot will be losing four spaces with the 20 foot barrier. One lane of Mendenhall would also be closed, due to the construction. Chris stated that once the contractor is working they can apply for, and get permits for their crews to park in the Willson lot all day. With this happening Chris is concerned about all the spots being used for the contractors and no spaces will be available to the public. Chris N. suggests that we keep this conversation going and that in the near future we talk to some of the downtown stores to see what their input is as well. Chris N. would like Bechtle and Slade to come back and discuss this concern at a later meeting. Steve made a motion to approve the encroachment plan. Chris P. and Larry seconded this motion. Paul thinks that making a motion right now is too early and would like to talk more about the encroachment at a future meeting, if possible. The vote was taken and the motion is approved. 1:02:14 8:36:27 7. Senior Advisory Board Request for Senior designated spaces in Garage-Chris P. The Senior Advisory Board has requested that the City designate senior citizens spaces in the garage. Chris would like to get back to the group and he believes that this is not an option that would work out well at this point in time. Steve believes that having these spots in the garage would be unenforceable. Chris N. and Steve believe that we should wait. Chris P. is going to write the Senior Advisory Board a letter to this affect. 1:08:11 8:42:19 8. Review/Update of Facility/District Sign Plan-Chris N. Chris N. showed the commission the signs that have been suggested on his handout for the new downtown area and garage. The schedule is now tied to funding. The BID and the TIFD have seen the ideas. The TIFD has thirty thousand dollars for this project in the budget. Chris N. also suggested to start adding the new signs to the already finished downtown area, and then in September to start on the garage signs. By then the garage will be close to completion and the signs will be needed in that area. Chris P. would like to see a formalized plan for the signage by our April meeting. Chris P. would like to put this on next month’s meeting as well. 1:23:42 8:58:00 9. New/Old Business The Autochalk system is still on the streets, but we have extended the trial run for two more weeks. Chris would like to put this onto next month’s meeting to see how the system is working and whether we will keep it or not. Pam would like to know what is happening with the dumpster on Main Street. Chris N. informed her that this dumpster has been renewed, and will be on the street at least until the end of February. Steve would like an email to be sent to Rich about the parking problem on Tracy and Main where the barricade is located. There have been quite a few tickets and complaints. There will be a R4B Unit in garage when it is completed. Chris N. would like to know who will be in charge of this unit and also who will be financially responsible for this as well. Chris Pope would like to table this to the next meeting on March 20, 2008 and talk about it further at that point in time. 1:40:09 9:09:38 11. Adjourn The meeting adjourned at 9:10 a.m. Respectfully Submitted, Shannon Manning Parking Clerk