HomeMy WebLinkAbout01-10-08 Parking Commission Minutes
Bozeman Parking Commission Meeting
January 10, 2008 at 7:30 a.m.
Upstairs Conference Room of City Hall
Parking Commissioners in Attendance:
Larry Bowman
Tammy Hauer
Steve Schnee
Pam Bryan
Lisa Danzl-Scott
Chris Pope
City Staff in Attendance:
Shannon Manning, Parking Clerk
Laurae Clark, Treasurer
Rich McLane, Police Lieutenant
James Goehrung, Superintendent of Facilities
Guests in Attendance:
Chris Naumann-DBA Director
Action Items:
Rich will send out an email with his recommendation on the Genetec Software.
James will send out an email with the costs and delays associated with re-pouring
rd
the base for the 3 elevator tower. Commissioners are asked to review and
respond quickly as to their recommendation.
0:03:45 7:28:06 Call to Order
Chris Pope called the meeting to order and reviewed the agenda.
0:05:05 7:28:16 Approval of the December 13, 2007 Minutes and EALS
The minutes from the December 13th meeting were reviewed. Paul made a motion
to approve the minutes and it was seconded by Tammy. The minutes were
approved.
Expenditure Approval Lists (EAL's) were reviewed and the snow plow budget was
Steve made the motion to approve the EAL's, seconded by
discussed for the future.
Tammy and the EAL's were approved.
0:09:05 7:29:13 BPC Budget Update-Laurae
Laurae reported on the parking budget which is through December 31st 2007. She
discussed that the biggest item on the budget is the auto-chalk system. $70,000 was
budgeted and $91,500 is currently showing expended on the budget. A correction will
need to be made.
The budget is for 12 months from July 1st, 2007 through June 30th 2008.
$144,000 is the expected ticket revenue and we have not reached that amount because the
auto-chalk system was started late and we have not hired another officer. Laurae believes
that the amount will not come to the $144,000. Laurae also stated that if things continue
as budgeted there will be approximately $28,000 left in the three funds at year end.
0:13:00 7:32:48 On-the-Street- Rich McLane
Rich reported that he is not totally sold on the new Genetec system. It is not in the media
yet because of that. He has not been impressed with their communication and they also
did not spend that much time with him on the new system.
Rich also stated that they were able to hit more areas with the new system but there were
some flaws such as when in the dark or shade the system was not taking as great of
pictures, but was doing its job.
Larry asked Rich, "Would you keep the system if asked today?'' Rich replied that he
would not.
Larry asked what we are doing with the vehicle when Bob is ticketing the cars on Main
St. Rich told him that Bob double parks but that there was enough room downtown to do
so.
Rich also stated he has another week with the system before he has to make a decision.
Chris Pope would like to wait to hear back from Rich and see what the outcome of the
system is. Everyone said they would like an email on the final decision of this.
In closing Steve adds that our biggest problem is consistency; not having enough people
on the street. He thinks that this system would give us a chance to change this around and
he would be disappointed if it did not work. He then suggests hiring two people instead
of one for the newer position. This is an option for improvement and this would help with
the new garage coming in.
0:40:40 7:34:16 Garage Update- James Goehrung
James reported that there are consistent pours on Fridays. The pour on the SE corner will
be finished later this week. They are also starting the excavation work for utilities this
week. Then shortly after, they will start pouring the floor in the basement.
James stated the basement is ventilated with a fan system right now and he is looking into
a system for these fans so that they do not have to run 24 hours a day. James also noted
that there was one cylinder break, and the material so far has been ok.
There are no weather delays, except for the retaining wall and it just added 1-2 weeks. A
September-October completion date is still what we are expecting.
Chris P. raised the question about pedestrians walking in from Black St. It appears that
they would have to walk across several lanes of traffic, which could be hazardous. Chris
suggested that we review this at the next meeting.
James reported that there is a proposal for the old armory. This will affect the lot that is
on Willson and Mendenhall. This will be presented at next months meeting.
Chris Pope said that the cash and lieu program is not working and we need to talk about
this at the next meeting.
0:54:00 7:38:25 3rd Elevator Tower Discussion/Decision-James Goehrung
James stated first that there are two elevators on the plans for the garage. One of them is
larger just in case we have a medical emergency and need to accommodate equipment.
The third stair tower on Mendenhall is not scheduled for an elevator at this time, but has
room for one to be added in the future.
They poured the base already for the elevator tower, but it can only accommodate an
elevator that would go to the third floor, not all the way to the top (fourth floor). It is
possible this 3rd elevator may never be needed.
The question is, do we have them tear-up the existing floor and re-pour it to
accommodate a future elevator that would allow access to all floors?
The architect suggests in the handout to not get into re-building right now but to wait to
see what the future would bring. However, it would be ideal to do it now so as not to
have to tear up the building in the future. It would be more cost effective now as well.
Chris Pope stated that the garage does not need this elevator currently. The Budget is set
at $70,000 and the additional elevator would cost about $30,000 more than is currently
budgeted. Chris suggested that we wait for James to get additional information about the
costs and delays that this revision would incur before a decision is made. He asked that
it be emailed out to everyone to review and respond to so that this issue could get
resolved quickly.
1:04:50 7:42:04 Equipment RFP Discussion/Decision to Award of the
Contract-James/Chris P.
Chris gave a summary of the discussions with Matt Inman from Carl Walker Inc. This
equipment is highly rated, and the package was $360,000 for the base level. It is
$376,000 with a couple of alternates added.
The facility would be considered 8 out of 10 on technology. This system will be totally
automated. Two pay-on-foot machines on the main floor and one machine by the gate as
well. It would be state of the art, and will be able to accept all types of currency.
Chris talked about the magnetic cards and the AVI Tags that can be used for the systems
and how easy it will be to use. Chris feels that this technology would "do the deal" even
though it was pricey.
They also discussed a heating blanket for the pay-on-foot machines in case it does get
below -20 in the winter.
So, Chris felt that this technology is in place and is working and that Matt's calls were
very positive.
Chris sums up that there was a discussion on security, but there will not be security
cameras in the garage except for maybe on the machines if needed. We would also have
a press for assistance button and not a panic button.
Remote System Access Solution- the program that we looked at was MS Ski Data is
$2,600 for the licensing acts to the system.
Merchant ticket validators are an option.Merchants could validate someone’s ticket
when they shopped at their store, and could pay for the parking entirely or a percentage
of it. The merchants may have to pay for the validators. The cost is $1,000 per unit. It
was discussed that we could get one and see how it works. Chris suggests that we hold
off on this machine and see about this in the future and not right now.
James stated that wireless technology seems to be something that we do not need at this
time and costs $20,000. James recommends the base bid, the magnetic strips and the
intercom for the system. We do not need the wireless. The total for the system would be
$376,829.61.
Interior painting was also mentioned at $100,000. We are at $480,000 and the budget is
$521,000. We have about $40,000 left right now.
Chris suggested we award the bid.
Tammy made a motion to award the bid for the Parking Equipment to Protection
Tech and it was seconded by Steve. Motion was approved.
1:34:53 8:09:32 Restroom Facility Development/Timeline-Chris N./James
James stated that we need to decide very soon about the restroom facility and get info to
the architect for any utility or mechanical concerns.
Chris N. had talked to Brian from Thinktank and he seemed willing to take the
preliminary drawing he had done of the restroom facility to the next step that Prugh &
Lennon would need. He was fairly certain we would not be charged for that work, but
that he was willing to do so to get the project moving more quickly.
They talked to Anna about the budget for the restroom facility. They penned out over
$89,000 that is available to finish the project.
We are looking at spring for the finished work.
Chris talked to Lisa from streamline about the idea for rotating public artwork within the
space. He thought it might be an option in the future.
The close date for the retail space was the 7th of January, but was contingent on the
approval on the condominium agreement.
1:38:36 8:22:46 Senior Advisory Board Request for Senior designated
spaces in Garage-Chris P.
Chris asked to table the discussion regarding the senior designated spaces till our
February meeting.
1:39:37 8:33:33 Review/Update of Facility/District Sign Plan-Chris N.
This discussion will be moved to the February 14th meeting.
1:41:25 9:03:25 Public Comment
Lisa spoke about her thoughts on how to issue permits in the garage, and handed out an
email for future discussion. The permits and the leases will be things that need to be
brought up at a future meeting.
1:43:01 9:07:09 Adjourn
Meeting was adjourned at 9:11 a.m.
Respectfully submitted,
Shannon Manning
Parking Clerk