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HomeMy WebLinkAbout12-13-07 Parking Commission Minutes Bozeman Parking Commission Meeting December 13, 2007 at 7:30 a.m. Upstairs Conference Room of City Hall Parking Commissioners in Attendance: Larry Bowman Tammy Hauer Steve Schnee Pam Bryan Lisa Danzl-Scott Chris Pope City Staff in Attendance: Shannon Manning, Parking Clerk Laurae Clark, Treasurer Guests in Attendance: Chris Naumann-DBA Director Action Items:  An operations sub-committee meeting was scheduled for Monday at noon-- December 17th downstairs at City Hall.  An Equipment RFP sub-committee meeting was scheduled for December 18th at 8:00 a.m. at City Hall. 0:06:45 7:37:06 1. Call to Order Chris Pope called the meeting to order and reviewed the agenda. Shannon Manning the new Parking Clerk was introduced to the Parking Commission. 0:09:16 7:37:13 2. Approval of November 8, 2007 Minutes and EALS The minutes from the November 8th meeting were reviewed. Larry made a motion to approve the minutes and it was seconded by Steve. The minutes were approved. The EAL's were reviewed and questions were answered. Pam made the motion to approve the EAL's, seconded by Steve and the EAL's were approved. 0:12:50 7:37:20 3. On the Street- Rich McLane Rich reported that the Genetec system training will begin next week for 3-4 weeks. The new system will predominately be warnings to begin with. Bob has been asked to extend time for overtime tickets to three hours during the holiday season. Rich noted that in calendar year 2006, approximately 10,000 citations were written, generating $130,000 in revenue. For 2007 up to this meeting date, 16,000 citations have been written which generates about 232,000 in revenues. The loading zone in addition to the dumpster on the Unit block of E Main (north side) has become an issue. Retailers are complaining about the five spaces that are taken up and not available for customers during the busy holiday season. Chris P. suggested we discuss with MDOT about the dumpster taking up spaces for such along time period. Chris N. stated that cars are parking in the loading zone and it is not available for trucks anyway. Rich suggested that he have Bob enforce the western portion of the zone. The signage on the eastern portion is somewhat difficult to see. 0:29:25 7:37:59 4. Garage Update- James Goehrung James dialed Matt Inman with Carl Walker on the telephone for a conference call to review the RFP for the parking control equipment for the Garage. Matt reported that their were three responses--Yellowstone Electric, Protection Tech, and Ace Electric out of Laurel, but the latter didn't submit hard copies as per the RFP. Matt gave an overview of the RFP's. Yellowstone Electric was incomplete. They did not follow the RFP instructions. Protection Tech did a great job. There may be additional costs with weatherproofing the equipment. The pay on foot machines might be the most sensitive to the cold weather. They have provided an 11 week plan in getting the equipment in. It should take only about two weeks to install the equipment--nine weeks is production of the equipment. Once selection is made we need to notify the others and provide a contract for Protection Tech. Amounts are good for 90 days. Tammy asked about maintenance contracts. She was concerned about the down-time if equipment was broken. Armitage Electric is local and should be able to respond fairly quickly. Ski-data is out of Salt Lake City. James Goehrung suggested a subcommittee review the proposals and make a selection and work towards putting a contract together. Lisa moved to select Protection Tech. Larry seconded the motion and the motion was approved. Chris P., Lisa, James, Chris N. & Steve will review the proposal and bring back in early January for award of the contract. Matt Inman reviewed the pros and cons of each submittal. He checked references and again was very pleased with ProtectionTech. He concluded by recommending ProtectionTech to the City of Bozeman. It is a very solid RFP and had good references. 1:08:20 7:38:55 Loading Zone Issue Resumed The discussion resumed regarding the temporary loading zone on Main Street. Should it be left alone or should it be removed? The dumpster in the middle of the block will be there till the end of January. It was also pointed out that now Black St. may be closed till spring. The loading zone is not able to be utilized due to the number of cars still parking there-- either unknowingly or intentionally. The loading zone was put in place for use by Plonk & the Cat Eye for their deliveries. It was decided that Chris N. would visit with them and see what their preference is since we put it in place initially for there use. Chris P. mentioned he would like to visit with MDOT about their policies for Main Street. Chris N. will talk to the businesses and will send out an email with a recommendation. He asked that the commission members respond by email with their approval/disapproval in order to expedite the resolution of the issue. 1:18:47 7:42:33 Garage Update James gave a quick update on the Garage. Martel will be pouring the largest slab of concrete in the state within days. James stated that at this point we are still close to being on schedule, but it will depend on the weather this winter. Formally we have added 2-3 weeks to the timeline. Fall 2008 is the expected completion timeline. 1:22:45 7:59:22 6. Review/Update of Facility/District Sign Plan Chris N. reported that the BID asked to be involved with the signage plan as this district is moving forward. After the holidays there will be a meeting to discuss the overall plan. They would like to see signage finalized and installed by late spring as to have it in place before the busy summer season. They just don't want to wait till Garage is done. Rob Pertzborn will present the plan at the meeting to be scheduled in January. The TIF has budgeted approximately $15-$20 thousand dollars for this project. 1:28:00 8:39:29 7. New/Old Business Standard and Poor’s were in to rate our TIF bonds in November. The written rating is BBB--investment grade. Chris reported that Alyson Bristor informally made a request on behalf of Thomas Mosser for additional cash in lieu spaces. Thomas Mosser has found a few investors to re-invigorate his project, however there may be some changes to his original plans, which will increase the need for additional parking spaces by 20-25. She has informally asked for additional 20 cash in lieu of spaces for this project. 9 have been approved so far. A discussion ensued and overall the Parking Commission supports the development of a project of this type downtown, and would consider reviewing his request. The Senior Advisory Board is asking for designated parking spaces in the Garage--tabled till January. An operations sub-committee meeting was scheduled for Monday at noon--December 17th downstairs at City Hall. An Equipment RFP sub-committee meeting was scheduled for December 18th at 8:00 a.m. at City Hall. James & Chris N. mentioned that we need to establish a timeline and a budget for the restroom facility development. This will be brought back in January. 1:38:59 8:49:54 9. Adjourn Meeting adjourned at 9:10 a.m. Respectfully submitted, Laurae Clark Treasurer