HomeMy WebLinkAbout08-09-07 Parking Commission Minutes
Bozeman Parking Commission Meeting
August 9, 2007, at 7:30 a.m.
Upstairs Conference Room of City Hall
Parking Commissioners in Attendance:
Larry Bowman
Pam Bryan
Tammy Hauer
Paul Burns
Jeff Rupp
City Staff in Attendance:
Katie Maroney, Parking Clerk
Anna Rosenberry, Finance Director
Laurae Clark, Treasurer
James Goehrung, Facilities and Land
Guests in Attendance:
Brian Caldwell, City Center Commerce, LLC.
Chris Naumann-DBA Director
Action Items:
Put the following items on the Agenda for the next meeting: Communications
Plan Update and Parking Garage Operating Equipment Discussion-Katie
0:01:34 [ 6:13:00] 1. Call to Order
Pam Bryan called the meeting to order.
0:02:25 [ 6:30:13] 2. Approval of Minutes and EALS
Discussion was held about an EAL for Prugh and Lenon and James was able to confirm
that it is part of the contract with them.
Larry made the motion to approve both the June 14 and July 12 minutes, and Paul
seconded the motion and both sets of minutes were approved.
0:05:06 [ 6:31:47] 3. Financing of Alternate 1-Anna Rosenberry
Anna provided an update for the financing of Alternate 1 or Phase two of the garage.
Anna has been looking for alternate options for financing phase 2 and has found an
additional alternative in addition to the sale of the retail space.
Anna is pursuing with the State of Montana as to why the tax value for downtown
decreased when she believed it should not have.
Phase 2 would require almost all of the cash on hand that the TIF has and they are willing
to put forth this money.
Larry made the motion to recommend to the City Commission to award the bid for
alternate one and Tammy seconded and the motion was approved.
0:14:56 [ 6:33:13] 4. Request for approval to purchase AutoVu from Genetec-Anna
Anna provided an update for the AutoVu system for the new parking ticket software.
Anna requested for the Parking Commission to approve the updated/revised pricing from
Genetec.
Discussion was held about the AutoVu software. Tammy made the motion to accept the
revised Genetec price quote and purchase the system and Paul seconded the motion and
the motion was approved.
0:26:57 [ 6:35:22] 5. Garage Update-James Goehrung
The staging for the garage project has commenced. Northwestern Energy has completed
their work with the utility poles and now James is waiting for Bresnan and Quest to
remove their lines from the old utility poles to put them on the temporary ones.
The two lots that are being leased by the Parking Commission on the Kenyon Noble
property are prepared for the permit holders and are being used.
James is anticipating that September 17 should be the date when Lamme Street could be
open again.
Tentatively, the asphalt is scheduled to be removed next week for the start of the garage
project. The Historic Advisory Board contract has been set up for the on-site evaluation
of the garage. They will observe the excavation of the site once the asphalt is removed
and the depth of the hole has reached around 3 feet.
All permits that are required for the construction of the garage should be obtained by the
end of this week.
The water improvement program has had a bit of a problem on Black Ave and until the
water project is complete the fence will remain where it is. Mendenhall will be one lane
and the Streamline Bus System has been relocated to the front of Sterling Bank.
Signage for the streets will have to be addressed once everything is in place and keeping
the pedestrian crossings as safe as possible during construction.
Larry was concerned about vehicles being towed due to signage not being clear enough in
the downtown area during construction.
JTL will work at night in the downtown area to resurface Main Street; this should allow
them to work faster with less traffic on the roads.
0:42:56 [ 6:45:04] 6. New/Old Business
The public communications plan is being worked on. There will be banners and signage
placed on the fencing of the construction site as well as additional pictures put up on the
Parking Garage website.
It was asked to add the Communications Plan update to the Agenda for the next meeting.
Martel Construction would be in charge of removing any inappropriate signage that gets
affixed to the fencing surrounding the construction site.
Chris N. is working on a graffiti removal program for the downtown district. He has
applied for a grant for the first initial graffiti removal that is currently on buildings in
downtown.
Discussion was held about the best way to deal with graffiti on buildings downtown.
Anna informed the Parking Commission that they received an offer for the retail space in
the garage.
Larry provided a summary of the offer submitted. The review committee has met and is
working on a written response to the offer. 1.2 million dollars was offered with the
closing costs to be split by both parties and also the City to pay a real estate commission
of 6%. It was also proposed for the purchaser to have approval for various parking
spaces needed for the retail/restaurant development that would be occurring. Some of the
other details also involved them wanting to know who was responsible for maintenance
and landscaping.
Brian Caldwell, with City Center Commerce, LLC, felt that they would like to move
forward with the bid for the retail space. Brian is a representative for the party who made
the offer on the retail space.
The Review Committee will have a written response to the party that presented the offer
for the retail space by the end of today.
The Review Committee will make a recommendation as to who they feel would be the
best offer, it will not go to the Parking Commission first it will go straight to the City
Commission for approval. This request will try to be on the agenda for Monday night's
City Commission meeting.
James also mentioned we needed to get the equipment for the garage in place very soon.
It was asked to put this on Agenda for next month's meeting. It will need to be discussed
more aggressively what kind of equipment is actually going to be needed.
1:15:04 [ 6:57:07] 8. Adjourn
Pam adjourned the meeting at 8:45 a.m.
Respectfully submitted,
Katie Maroney