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HomeMy WebLinkAbout07-12-07 Parking Commission Minutes Bozeman Parking Commission Meeting July 12, 2007, at 7:30 a.m. Upstairs Conference Room of City Hall Parking Commissioners in Attendance: Chris Pope Larry Bowman Pam Bryan Tammy Hauer Lisa Danzl-Scott Steve Schnee Jeff Rupp City Staff in Attendance: Katie Maroney, Parking Clerk Anna Rosenberry, Finance Director Laurae Clark, Treasurer James Goehrung, Facilities and Land Rich McLane, Police Department Guests in Attendance: Chris Naumann-DBA Director Action Items: Action Item- Since citations are now a municipal infraction, will it change who can issue a ticket?-Rich will find out. Action Item- Chris Pope would like to create an ad for the paper to allow for an education on the garage during the construction process. Action Item- Chris Pope will make a public communications plan and present it to the Parking Commission. Action Item- Katie will write a letter to all permit holders in the Black lot of the possibility of increased parking in that lot. Action Item- Katie and Laurae will make up permits for the nine spaces in the alley. 0:04:26 [ 6:13:28] 1. Call to Order Chris Pope called the meeting to order and reviewed the agenda for the meeting. 0:05:40 [ 6:13:34] 2. Approval of Minutes and EALS Pam made the motion to approve the May 24 minutes and Tammy seconded the motion. Larry made the motion to approve the May 30 minutes and Steve seconded the motion and both sets of minutes were approved. 0:07:07 [ 6:28:37] 8. On the Street Rich presented an on the street update. Rich informed the Parking Commission that Bob Coffin is making 2-3 rounds for downtown parking instead of 4 due to the construction going on. Rich is putting a hold on hiring a second downtown officer until later this fall. 8,300 citations have been issued over the last 6 months, 4,000 of those being downtown alone. Rich updated the Parking Commission about the AutoChalk software for parking enforcement. There will be a conference call with the companies involved to help make a better decision for which software to go with. Action Item- Since citations are now a municipal infraction, will it change who can issue a ticket?-Rich will find out. 0:16:44 [ 6:31:57] 3. Garage Update-James Goehrung James gave an overview of the garage project update. The City's Solid Waste and Allied Waste have been notified today about the dumpster relocations. Those relocates will be taking place in the next couple days. We are still awaiting final approval from the federal government and should have an answer by late Friday early Monday morning. July 25th would be the date that Martel would start putting up signs for traffic control and perimeter sight fencing. It was asked from Debbie Arkell, since Sweet Pea is the first weekend in August, to leave Mendenhall open until this is over. Northwestern Energy will be contracting about the pole relocation. They will go in the evening of July 16 and will plan on being done by the end of the month. August 6 is the day James is looking to as the best case scenario for actually starting the digging for the garage. The water/sewer lines have been done and are ready to go. The utility lines will be temporarily placed south of center line in the alley, the lines will be moved to the north side when the project gets closer to being done, sometime next year and will be approximately a foot from the building. The poles are not as high as they had anticipated they would have to be. Chris Pope was given authorization to not accept Mark Bryan's request for free parking in the garage in place of turning the nine spaces in the alley into green spaces. James has been in contact with the Streamline Bus personnel about one lane of Mendenhall being closed and moving the bus stop to a location between Tracy and Willson. Public communications- what does the City have to do to let the people know about the upcoming events surrounding the garage. James is suggesting to have regularly scheduled meeting similar to what the contractors will be doing. The nine spaces in the alley will be inaccessible starting July 16 and those space owners need to have a permit as soon as possible. There needs to be an advertising campaign for downtown parking/shopping. Chris Naumann has done some of this already and will continue doing so. Action Item- Chris Pope would like to create an ad for the paper to allow for an education on the garage during the construction process. Action Item-Chris Pope will make a public communications plan and present it to the Parking Commission. Action Item- Katie will write a letter to all permit holders in the Black lot of the possibility of increased parking in that lot. This Friday is the deadline for the request for proposal for the retail spaces on the garage. Monday night, phase one will be awarded. Phase 2 will be later once more information is obtained about the sale of the retail space. Jeff Rupp mentioned that he spoke with the Streamline bus employees and they asked about having a "waiting facility" within the garage for people using the bus system. Chris Naumann spoke with the TIF board about this as well. They had a concern about all of the retail space needing to be sold for reinvestment purposes to be able to build phase 2. 1:01:23 [ 6:33:59] 4. Garage Funding Update- Anna Rosenberry Anna briefly gave an update for the funding of the garage. The bids for the RFP for the retail spaces will be opened on Monday morning and packets of the proposals will go out to committee members on Monday. A request was asked of the State for and preliminary estimate for the taxable value of the downtown TIF. The first Monday in August is when the estimate should be out. Financing timeline will stay on track for funding and Anna will check with Tony to see if his estimated spin down schedule has changed. The control equipment and landscaping has not been bid yet. The equipment will have to be looked at in 3-4 months there will need to go out for bid. 1:07:31 [ 6:35:42] 6. Kenyon Noble Lease Update The lease is in the hands of both parties attorney's. The Ogles are requesting blanket indemnification and the city cannot do this. Something will need to be done by next week. Steve and Anna will go talk with Paul Luwe about the Lease right after this meeting. There is a lot prep work and signage for the lots that will need to be done before people can be moved over to the lots. Action Item- Katie and Laurae will make up permits for the nine spaces in the alley. 1:19:35 [ 6:45:14] a. Request for surcharge fee on Municipal Infractions-Katie Katie made a formal request to add a $15.00 surcharge to any municipal infraction citations that are created. Steve made the motion to add a $15.00 surcharge to the municipal infraction and Pam seconded the motion. Discussion was had about the processes and procedures of this and the motion was approved. 1:25:36 [ 7:22:11] 9. Adjourn The Parking Commission meeting was adjourned at 8:53 a.m. Respectfully submitted, Katie L. Maroney, Parking Clerk