HomeMy WebLinkAbout05-10-07 Parking Commission Minutes
Bozeman Parking Commission Meeting
May 10, 2007 at 7:30 a.m.
Commission Room
Parking Commissioners in Attendance:
Chris Pope
Lisa Danzl-Scott
Larry Bowman
Tammy Hauer
Paul Burns
Jeff Rupp
City Staff in Attendance:
Katie Maroney, Parking Clerk
Anna Rosenberry, Finance Director
James Goehrung, Facilities and Land
Chris Kukulski, City Manager
Guests in Attendance:
Chris Naumann, Executive Director DBA
Action Items:
Action Item-James will contact Camden at the Chronicle to talk with her about
the bid opening.
Action Item-Katie will prepare a lease agreement for the lots between the Parking
Commission and Kenyon Noble.
Action Item- Paul and Lisa will together pencil out ideas as to how the permits are
to be distributed for the garage.
Action Item-Katie will check with Bob Coffin about the handicap usage and see
how often the spots are being used
0:08:47 [6:21:23] 1. Call to order
Chris Pope called the meeting to order, reviewed the agenda and gave a brief overview of
what the meeting would consist of.
0:10:09 [6:21:30] 2. Approval of Minutes/EAL’s
Pam made the motion to approve the minutes and Paul seconded minutes and EAL'S
were approved.
It was asked to have the Action Items sooner. Katie will send them out the day of the
meeting separate from the Minutes themselves.
0:11:57 [6:27:13] 4. Update on Garage Project- James Goehrung
James provided and update of the garage bid. James felt there were no major surprises in
the bids that were received. There were six categories that did not receive any bids.
Base bid was for about 7.6 million without the other 6 categories. It will be about a week
before we get any other numbers.
Estimates for the utility line location from Northwestern Energy, impact fee prices, plan
check and building permit still need to be obtained and James will be in touch with the
parties involved in getting those prices.
Anna added we only had one bid for concrete from Martel Construction at 3 million for
phase 1 and 4 million for phase 2.
James feels that phase one of the garage will be able to be done; phase two could still be
an option depending on the concrete pricing.
Chris Naumann feels there needs to be a better education process regarding the 16
different categories. Anna suggested maybe to ask Camden from the Chronicle to do a
little public relations as an update on the bid opening.
Action Item-James will contact Camden at the Chronicle to talk with her about the bid
opening.
James updated the Parking Commission in regards to the meeting that was held with the
downtown businesses affected by the construction of the garage. The big issue is still the
placement of the power poles which are currently located on the North side of the alley
and would need to be moved to the South side for the construction of the garage
James will make a call to Northwestern Energy again. The poles will not be able to be
indented into the parking garage due to engineering and seismic concerns surrounding the
structure.
Discussion was held about the concerns with the poles being moved.
Chris suggested meeting with the parties involved that are not satisfied with the poles
being moved and see what can be done.
0:41:35 [6:35:52] 7. Discussion with TIF Board about retail spaces
Chris Naumann presented information regarding the retail spaces and the TIF board. The
sales from the retail component will revert back to the TIF. That resolution could be
something that could be amended to help cover the additional costs for the different phase
2.
Anna noted that the retail space will be unfinished, so it may not get the desired price
needed to help with phase 2 funding.
Chris P. also added that Mike Neeley, with the historic preservation board, contacted him
and said that it will be around $800-$1000 for someone to witness the excavation of the
garage. Anna suggested including it in the cost of the project.
Chris felt it would be a good way to promote a good gesture between two boards
associated with the City. Jeff Rupp suggested that maybe the boards split the cost.
Tammy made a motion to voluntarily split the cost with the Historic Preservation Board
to hold a 2 day monitoring session, with the intent that the monitoring will not hold up
the project, Paul seconded the motion and the motion was approved.
It was made known that if something of significance is discovered during excavation, the
State of Montana's Historic Preservation Board will need to be notified.
1:02:33 [6:37:16] 6. Review/Approval of revisions made by Matt of Carl Walker, Inc.
Dick Prugh has the revisions made by Carl Walker, Inc. and will be in touch if further
information is needed.
1:07:32 [6:39:11] 8. Update on Transition Plan- Chris Pope
Chris P. gave a brief update on the transition plan for parking permit holders affected by
the construction of the garage.
Action Item-Katie will prepare a lease agreement for the lots between the Parking
Commission and Kenyon Noble.
1:13:38 [7:08:23] 5. Garage Signage Presentation- Pertzborn and Bennett
Chris P. met with Rob Pertzborn and Ben Bennett and gave the Parking Commission a
brief overview of what the meeting between them had consisted of.
The meeting pertained to some minor detail items referencing the entrances to the garage.
Questions arose as to where the principle entries are and how is the best way to get the
signage out to the public while keeping it simple.
It could cost up to $1,000 to make a promotional sign meant for a public awareness tool
during construction of the garage. Chris N. suggested the possibility of using the TIF
board funds that are set aside for signage associated with the garage.
1:21:30 [7:29:19] 9. New/Old Business
Anna updated the Parking Commission on the RFP for the parking enforcement process.
The proposals will be open at 9:00 a.m. on June 7, 2007.
Action Item- Paul and Lisa will together pencil out ideas as to how the permits are to be
distributed for the garage.
Commissioner Rupp addressed the issue about handicap spacing and requests.
Action Item-Katie will check with Bob Coffin about the handicap usage and see how
often the spots are being used.
Chris P. feels that all parking requests that are within the B3 District need to go through
the Parking Commission for approval.
1:37:20 [7:34:17] 11. Adjourn
Chris P. adjourned the meeting at 9:05 a.m.
The next Parking Commission meeting was yet to be determined at this time.
Respectfully submitted,
Katie Maroney, Parking Clerk