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HomeMy WebLinkAbout04-19-07 Parking Commission Minutes Bozeman Parking Commission Meeting April 19, 2007 Commission Room Parking Commissioners in Attendance: Chris Pope Lisa Danzl-Scott Steve Schnee Larry Bowman Tammy Hauer Paul Burns City Staff in Attendance: Katie Maroney, Parking Clerk Laurae Clark, Treasurer Anna Rosenberry, Finance Director Rich McLane, Police Department James Goehrung, Facilities and Land Guests in Attendance: Chris Naumann, Executive Director for the DBA Mike Neeley, Chair of the Historic Preservation Board Action Items: Action Item- Chris or James will do up an email in regards to the timeline for the garage and the transition of the garage project. Action Item- Try and locate a previous contract for a lot from several years ago- Laurae Action Item -Obtain the exact number of permit holders that will need to be in the lot. Timed parking will not be allowed in either of the lots behind Kenyon Noble, it will be the permit holders only. Action Item- Find out from Anna when the RFP will be submitted. Action item- Email Carl Walker, Inc. revisions to Chris Naumann. 0:04:03 [ 6:25:45] 1. Call to order Chris Pope called the meeting to order and reviewed the agenda. Chris Pope introduced Chris Naumann as the new Executive Director for the Downtown Business Association. 0:07:22 [ 6:26:27] 2. Approval of Minutes/EAL’s Larry made the motion to approve the minutes and the EAL's and Tammy seconded the motion and both the minutes and EAL's were approved. 0:08:50 [ 6:26:42] 4. On the Street-Rich McLane Rich thanked Chris on the recognition for the parking officers at the City Commission meeting on April 12, 2007. Rich updated the Parking Commission in regards to hiring an additional downtown officer. The last candidate he was considering turned down the job in the end. The "rolling rule" ordinance has been a concern for parking in downtown Bozeman. April is going to be considered "warning month" The parking officers are providing education about the rolling rule ordinance. Rich is also going to do a guest editorial in the Bozeman Daily Chronicle for parking ordinances and procedures. Bob is also working with other City offices to identify problems within the district, i.e. pot holes and signage problems. Action Item- Chris or James will send an email in regards to the timeline for the garage and the transition of the garage project. 0:17:40 [ 6:27:05] 3. Update on bonding process-Anna Rosenberry Anna provided an update on the bonding process. A big part of the bonding process has been done, now we are waiting to see what the bids for the garage come back at. Any changes made in the legislature to the TIF laws could pose as a problem, but Anna did not feel that this would be anything major at this point. 0:27:15 [ 6:27:12] a. Update on retail space construction and future sale- Larry and Chris provided information regarding the retail space located in the garage. These spaces will be submitted to the real estate community for proposals to sell the spaces as condominiums. One of the challenges facing the retail spaces will be to determine the pricing for the seven condos. There may be an option to pre-sell them even without having the actual spaces built. It has also been looked into having separate gas/electric meters for each condo. Northwestern Energy will be contacted about this. What will the maintenance be for the retail spaces and who will be responsible for that? There will more than likely need to be some sort of an association set up. The City Attorney's office will need to be notified about setting up legal documentation for the retail spaces. The money from the sale of the retail spaces is supposed to go back to the TIF board. Chris will get in touch with Anna as to how much was borrowed from the TIF board and how much would need to be repaid. There will likely not be a bond payment made this year by the TIF board and will rollover to the next fiscal year. Before the Parking Commission goes before the City Commission, Chris suggested the Parking Commission should meet with the TIF board, it would be nice to have them available at the next meeting on May 10, 2007. 0:41:53 [ 6:27:42] 11. New/Old Business Mike Neeley, who is the chair of the Historic Preservation Board, was introduced to everyone in the room. The Historic Preservation has a concern with artifacts that could be found once digging commences. There is a concern that there were not formal assessments made on the site. The State Historic Preservation office has taken the position that there will be no potential problems with this site and therefore did not see any need for a formal assessment. A request by Mike was asked that some sort of monitoring take place when the initial excavation starts on digging the foundation. They would like someone on site to observe and witness the excavation. Allyson Bristor would be able to give the list of people that could provide as a witness to the digging. The question was brought up as to who would be funding this person? The local Historic Preservation board will need to put together a cost for this witnessing, Allyson said that they would have about $5,000.00 to put towards this. 1:00:08 [ 6:28:01] 6. Update on Garage Project/Bid- James Goehrung James provided an update on the garage project. The advertisements for the garage are now on the street. There was a pre-bid meeting at the library; there were four interested parties that attended the meeting. The bids are scheduled to open May 2, at 5:00 pm at City Hall in the Commission Room. Bids will be accepted in 16 different categories and James would ideally like to receive 3- 4 bids per category. You can reject one category and reopen it while accepting the other categories. Martel will start making phone calls to let contractors know about the bid coming open. There will need to be money set aside to help cover the relocation of utilities, impact fees, plan review fees, engineering and inspection fees. Northwestern Energy will have to relocate the power polls. They will have to go down 40 ft, and they have to be 20 ft above the height of the garage. Putting the polls on the south side of the alley would help with the cost of having such large poles. James has given a letter to Northwestern Energy to proceed with the engineering to relocate the poles to the south side of the alley. There is an Ash tree that could pose as a problem for the placement of the power poll on the south side of the alley. James will be dealing with this issue and staying in touch with Northwestern Energy and he will also keep the Parking Commission informed about what is going on. The site will need to start being secured around the first part of July. The garage should take 10-12 months after the ground is broke for the completion of the project. Would there be provisions made for the contractors to have parking during construction. On April 26 there is a second meeting with the downtown business owners at City Hall. 1:22:00 9. Update on Transition Plan- Chris gave an update on the transition plan for the parking spaces that will be eliminated once the construction process starts. The Ogles have provided enough spaces for 55 spots. The City will be in charge of signing the lot and will need to carry the insurance. It will be asked of the Ogles to do the maintenance of the lots. The Ogles will need to be asked to draw up a contract and then our legal department will review it. Action Item- Try and locate a previous contract for a lot from several years ago.-Laurae Action Item -Obtain the exact number of permit holders that will need to be in the lot. Timed parking will not be allowed in either of the lots behind Kenyon Noble, it will be reserved for permit holders only. It was discussed about how to handle the nine spaces in the alley behind the Powderhorn and what can be done to accommodate them during construction Tammy made a motion to offer the nine property owners free parking in the Kenyon Noble lot, Larry seconded the motion and the motion was approved. 1:48:12 [ 6:28:33] 8. Garage Signage Presentation- Pertzborn and Bennett The signage presentation will be tabled until the May 10th meeting. 1:51:16 [ 6:28:43] a. Ogle contract Action Item- Find out if any spots in the Kenyon Noble lot will be available for the construction workers. The construction companies will need to be able to have parking for their workers and any trailers they may have. This will need to be addressed now, so it is not a rush to come up with parking when they need it. 1:56:46 [ 6:29:35] 4. Update on status of AutoChalk RFP for the AutoChalk has been put together but to date has not been submitted. It was questioned when the earliest the AutoChalk could be purchased and operational? Action Item- Find out from Anna when the RFP will be submitted. Chris would like it up and going this summer. How long would it take for training, etc? 2:00:08 [ 6:29:52] 10. Review/Approval of revisions made by Matt of Carl Walker, Inc. A discussion about the updated changes given by Matt of Carl Walker, Inc will be tabled until the next meeting on the 10th of May. It was requested to put revisions and signage first items on agenda for the next meeting. Make sure all the information is together for the equipment package for the garage, the conduit placement still needs to be figured out. Carl Walker, Inc could provide us with an equipment list that would be out of their scope of service. It could cost an additional amount in fees for this. Action item- Email Carl Walker, Inc. revisions to Chris Naumann. 2:06:55 [ 6:32:21] 11. New/Old Business There is a big technology conference in Tampa FL that Chris felt would be a benefit if one of the Parking Commissioners could attend it. Dennis Burns will be at this conference and would be willing to recommend some items for the garage. 2:08:59 [ 6:32:30] 13. Adjourn Chris adjourned the meeting at 9:43 am. The next Parking Commission meeting will be on May 10, 2007 from 7:30 am-10:00 am in the Commission Room at City Hall. Respectfully submitted, Katie Maroney, Parking Clerk