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HomeMy WebLinkAbout03-08-07 Parking Commission Minutes Bozeman Parking Commission Meeting March 8, 2007 Parking Commissioners in Attendance: Chris Pope Lisa Danzl-Scott Steve Schnee Larry Bowman Pam Bryan Tammy Hauer City Staff in Attendance: Chris Kukulski, City Manager Katie Maroney, Parking Clerk Laurae Clark, Treasurer Anna Rosenberry, Finance Director Rich McLane- Police Department Jeff Rupp-Commissioner Liaison Guests in Attendance: Travis Collins- BID Action Items: Action Item-Send a copy of the draft RFP for AutoChalk to Carl Walker for review.- Finance Department Action Item- Check with Susan about making the rolling rule apply to lots as well.-Katie Action Item- Have information regarding the rolling rule put in the next downtown business letter to help educate the public about this rule. Contact Ellie with the information on this. Action Item- Meet with City Attorney’s Office to construct a lease/contract for the Ogles on the usage of their property. 0:01:15 [ 7:13:39] 1.) Call to Order Chris Pope called the meeting to order and reviewed the agenda for the meeting. 0:03:04 [ 7:13:46] 2.) Approval of Minutes/EAL’s Pam made the motion to approve the minutes and Larry seconded the motion. The minutes were discussed and a change to action item one needs to include the nine private spaces in the Powder Horn lot as well as the permit holders. The minutes were approved. 0:04:36 [ 7:28:16] 3.) On the Street-Rich McLane Rich gave a budget update for FY08. He passed out a packet of information regarding the upcoming year. He gave an overview of the parking program. There is still a need for a second downtown officer. There are additional needs for one more part-time officer to handle part abandoned vehicle and part animal control. There are a few changes for the budget for FY08. Rich included a handout on the AutoChalk system for the Commissioners to review. Action Item-Send a copy of the draft RFP for AutoChalk to Carl Walker for review.- Finance Department Anna added in regards to the budget, the parking officers are part of MPEA Union and the contract is open for those officers. The Parking Commission would like to acknowledge officers for all their hard work. They would like to do this at a Commission meeting. Brit will need to be notified to get it on the agenda. Action Item- Have information regarding the rolling rule put in the next downtown business letter to help educate the public about this rule. Contact Ellie with the information on this. Action Item- Check with Susan about making the rolling rule apply to lots as well.-Katie The City Commission approved citations to move from criminal to civil citations. 0:31:42 [ 7:29:17] 4.) Budget Update-Laurae Clark Laurae provided a current budget update to date for FY07. This is for downtown, Bozeman High School and MSU districts. 0:34:02 [ 7:32:50] 5.) Garage Project Update-Chris Pope Historical Preservation was asking for additional information about the garage site before construction commences. James informed them that there is not anymore additional information that is needed for them. 0:37:00 [ 7:31:02] 6.) Discussion regarding Carl Walker Draft Operating Plan Discussion was held in regards to the Draft Operating Plan for the garage. There will be a need to have additional meetings in regards to the operating plan. Overall, the City Commission will want to see the operating plan they will want to see a "reserve" for the garage. Long-term maintenance was not scheduled into the plan. The city offers TIF funds for assistance for projects like this that are starting out. The Parking Commission went through the plan and had brief discussion on items. Discussion points that will need to be addressed at the next meeting are: *Operating reserve *Maintenance reserve *Open on Sunday *Free on Sunday *10:00 on Saturday?-suggest uniform hours-Rationalize *Thursday is probably the busiest night of the week in downtown *Raise other surface lot prices *Possible reduction for permit #'s in existing lots. *What to do with permit holders for the lots *Garage vs. lot rates and hourly rates *Annual discounts? *Any free parking at all/.50 per hour/no free time *Charge more for permit holders in the garage- *$50/$20 for basement/rooftop *different zones-too complex *Basement Utilization *Word to the residents *Labor-how it's staffed *Maintenance on a yearly basis Communication is going to be key for the education of the garage and parking for downtown. The next Parking Commission meeting will be March 22, at 7:30 a.m. 1:18:33 [ 7:59:40] 7.) Discussion on Transition Plan- Travis is head of the BID. Chris P. presented information about the job description for the Executive Director of the Parking Garage. The BID should have someone hired very soon. This person could be valuable to the Parking Commission in assisting with a number of issues. Who will be hiring/scheduling the personnel for the garage this question will be discussed with Matt. Steve volunteered to serve as a 7th member on the BID/TIF/DBA advisory board as a Parking Commission Representative. 1:34:17 [ 8:01:39] a. Discussion with Kenyon Noble-Steve Schnee/Pam Bryan Steve gave a brief update on the Kenyon Noble lot being used as a temporary parking lot for the permit holders during construction of the garage. Would we subsidize the permit holders for the inconvenience of the construction process was a question asked. Action Item- We need to meet with City Attorney’s to construct a lease/contract for the Ogles on the usage of their property. 1:41:22 [ 8:02:17] b. Public Communications Update-Chris Pope Chris gave an overview of the signage/design plan for the parking garage. Will it have to be done as a RFP process? Chris would like to put a process in motion to meet with a graphics design consultant about the garage. This would be exterior signage not interior Steve, Tammy and Chris will head this committee for signage not included in the plan of the garage. Larry made the motion to move forward with a design team for signage Pam seconded and the motion was approved. 1:46:39 [ 8:46:23] 10.) Adjourn The meeting was adjourned at 9:14 a.m. Respectfully submitted, Katie Maroney- Parking Clerk