Loading...
HomeMy WebLinkAbout02-15-07 Parking Commission Minutes Bozeman Parking Commission Meeting February 15, 2007 Parking Commissioners in Attendance: Chris Pope Lisa Danzl-Scott Steve Schnee Larry Bowman Pam Bryan Tammy Hauer Paul Burns City Staff in Attendance: James Goehrung, Superintendent of Facilities Katie Maroney, Parking Clerk Laurae Clark, Treasurer Guests in Attendance: None Action Items: Obtain a list of permit holders as well as the nine private spaces affected by the construction of the garage- Katie Prepare a follow-up flyer done for the downtown area informing them there was a meeting regarding the garage construction.- Chris P. Action Item-Contact Ellie for a list of people in attendance at the public hearing and how people were notified- Chris P. Email article to commissioners about RFP process- Katie Ask Allyson Bristor for latest numbers for parking-Chris Pope 0:05:41 [ 7:20:01] 1.) Call to Order Chris Pope called the meeting to order. 0:05:48 [ 7:29:29] 2.) Approval of Minutes & EAL’s Minutes were reviewed and one item needed to be changed on the January 11, 2007 minutes. Larry moved to approve all minutes and Paul seconded the motion and the minutes were approved. 0:07:05 [ 7:34:53] 4.) Budget Update-Laurae Clark Laurae gave an overview of the budget. Ticket revenue has been up due to having more officers. 0:10:39 [ 7:35:20] 5.) Garage Project Update-James Goehrung There was a meeting with Ellie, who is with the Downtown Bozeman Association, to talk with the businesses between Tracy Ave. and Black Ave. informing them of the issues that could arise due to the construction of the garage. Some businesses expressed concern with parking spaces behind their buildings. Traffic will be flowing one way going north bound on Black as well as one way going south bound on Tracy. Mendenhall will only have one lane of traffic as well. The City will have access to the dumpsters on Black Ave. and Allied Waste will access them on Tracy Ave. James had meetings with Prugh and Lennon, Morrison and Maierle and Martel Construction. There were some changes made to the plans to help accommodate the business owners. Indents with dimensions of 30 ft by 18 ft will be made for solid waste/recycling. James has a list of businesses that will be impacted, but there will also need to be a list of permit holders being affected by the garage construction. Action Item-Katie Prepare a follow up flyer for downtown area letting them know there was a meeting for the affected business areas during construction. There were two conditions concerning the garage that the Commission was approached about modifying. Removing the signal light at Black and Tracy as well as removing the access point from Black into the garage. Both have been modified and approved by the Commission. The Contractor for the garage project will have weekly open meetings for the public. Discussion was held about possibly having a website for people to be in contact with the City if they have questions/concerns regarding the garage. There is no information to date on the Kenyon Noble location for parking. Ashley Ogle is interested in working with the Commission to help out those that will be inconvenienced with the construction of the facility. Bids will be open from April 3, 2007 until April 26, 2007 with contracts to be awarded in May. There is a sewer line that crosses the garage project and will need to be relocated before construction. Martel will be the primary bidder for the concrete for the garage. The biggest issue will be the supply of concrete. There will be 16 different categories that will make up the bid. Bonds will not have to be sold until we have bids. TIF money will help with everything prior to bonds having to be sold. Volunteers are needed for handling permit holders parking needs. A transition group will also work with the downtown retailers affected by this. Pam & Steve volunteered for this group. Action Item-Contact Ellie for a list of people in attendance at the public hearing and how people were notified. There was a sign in sheet for the attendees of the hearing. The Environmental Assessment closes February 26, 2007 at 5:00, and to date there have not been any comments. Staging for the garage project could start in May with real construction commencing in June. Permit holders will need to be moved first part of May. Chris handed out a letter that went into the downtown business newsletter regarding the construction of the garage. 0:59:20 [ 7:36:30] 6.) Discussion regarding Preliminary Assumptions Outline Discussion was held about the assumptions regarding the Carl Walker email. Action Item- Katie will email Matt with any clarifications or changes needed on the assumptions after the meeting. “Lower roof top fee will be offered” should be changed to “lower roof top fee may be offered. 5b needs clarification- Facility operating hours-does this mean that staff will be onsite these hours? What happens to the non permit holders that are still in garage? How will overnight transient parking be enforced? Clarification is needed for free parking after 6:00 pm, not sure on this until we get budget information. 4e- we will need a machine that will work in extreme conditions. Machines will need to be protected. James will talk to Prugh and Lenon about this and get dimension of space where the pay on foot machines will have to go. Will the elevator towers have room for pay on foot machines? 1:18:00 [ 7:39:59] 7.) Discussion: update on Mendenhall-Willson RFP There were no bids for the Mendenhall/Willson lot RFP. Discussion was held about the requirements for this and that they may be to "tough". If was asked to have Chris Kukulski available at the next meeting regarding the requirements. Email article to commissioners about RFP process-Action Item Katie 1:21:33 [ 8:28:17] 9.) Public Comment There was no public comment at this meeting. Tammy's firm, Jonathan Foote and Associates, submitted a proposal to City for a handicap space. They have accounted for a handicap space behind their building and may not need the space on the street if it is approved behind their building. Thomas Moser's request for cash in lieu was approved. Requirement for cash in lieu has dropped to 7; the lower the cash in lieu number the better it is for the community. Action item-ask Allyson Bristor for latest numbers for parking-Chris Pope. Approval of EAL's were discussed Steve moved to approve the EAL's and Pam seconded the motion and the EAL's were approved. 1:32:22 [ 8:46:46] 10.) Adjourn The next Parking Commission meeting will be held on March 8, 2007 at 7:30 a.m. Chris adjourned the meeting at 9:00 a.m. Respectfully submitted, Katie Maroney Parking Clerk