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HomeMy WebLinkAbout01-11-07 Parking Commission Minutes Bozeman Parking Commission Meeting January 11, 2007 Parking Commissioners in Attendance: Chris Pope Lisa Danzl-Scott Paul Burns Steve Schnee Larry Bowman Pam Bryan City Staff in Attendance: Laurae Clark, Treasurer James Goehrung, Superintendent of Facilities Katie Maroney, Parking Clerk Debbie Arkell, Public Works Director Lieutenant Rich McLane, Police Department Anna Rosenberry, Finance Director Jeff Rupp, Commissioner Guests in Attendance: None Action Items: Contact Dennis Burns informing him that the BPC has voted to obtain Carl  Walker, Inc for their consulting services.- Finance Department Contact Walker, Inc. informing them of the decision to go with Carl Walker  instead of their firm.- Finance Department Get contract reviewed by the City Attorney’s office and have it signed and sent to  Carl Walker, Inc.- Finance Department Schedule a meeting with Dennis for a trip to Bozeman.- Finance Department  0:02:09 [ 7:10:09] 1.) Call to Order Chris Pope called the meeting to order and reviewed the agenda. Chris wants to make sure that everything for the garage project is accurate. Time is of the essence for the construction of the garage. Lisa gave a brief overview of the discussions she had with the consulting firms about the garage project. Discussion was held about the two different quotes from the consultants. 0:15:07 [ 7:32:39] 2.) Conference call with Walker Inc. at 7:45 a.m. A conference call was held with Bill Francis of Walker Inc. Richard Rask was also in the room with Bill to take any questions. Bill stated he and Richard would like to meet face to face with the Commission to get a better idea of what Bozeman is like and what the need for their services would be. They want to have an idea of who would be utilizing the parking in the downtown Bozeman area. They would take a look at the pros and cons of having third party management. There is really no advantage to having a third party come in to run/manage the garage. It is time consuming for the Third Party Management RFP, 16-20 week process. If this process was removed and the City was to manage the facility, it would take about 4 weeks to have a draft prepared. March 1, would be about the time the Commission would see the first draft for the consultation. They should also have budget numbers at this time as well. Bill said they would make three trips to Bozeman all happening within a six week time period. Discussion was held regarding the conference call. 0:45:31 [ 7:46:36] 3.) AutoChalk- Vehicle Recognition Software- R. McLane and A. Rosenberry Rich McLane presented information about the AutoChalk System. Rich passed out a handout about the AutoChalk System. Due to time restraints this item will be discussed further at the next meeting. 0:49:07 [ 7:34:39] 4.) On the Street- Rich McLane Bob Coffin started as the downtown parking officer January 2, 2007, and has been doing well. There are applications in for an additional downtown officer as well as the MSU position. There are applicants that have been interviewed and look promising, more will be interviewed in the upcoming weeks. 0:53:48 [ 8:17:34] 5.) Update on handicapped parking application- Debbie Arkell Debbie presented a report for the handicap parking spots. A request was put in at the last meeting from Jonathan Foote and Associates for a handicap space on Bozeman Avenue. Debbie would like to have a decision before the Main Street improvements this spring/summer. Jeff Rupp had a request from Streamline to request more bus stop locations which will be discussed at a future meeting. 0:58:56 [ 8:17:41] 6.) Conference call with Dennis Burns at 8:30 a.m. Dennis Burns spoke with the BPC via telephone about his quote. Dennis would make another trip up to Bozeman to meet with the Commission again. Setting up a budget and operating plan would need to be done as soon as possible. The timeline for the first trip out to Bozeman would need to be sometime in the week of January 29-February 2. A draft could be done up possibly by the end of February first of March. Discussion was held about who would be the best consultant for the job. Steve made the motion to contract with Carl Walker, Inc as the consultant with all tasks by means of the $30,000.00 expenditure allowance. Pam seconded the motion and the motion was approved. 1:44:29 [ 8:26:08] 7.) Adjourn Chris wanted to inform the Commission that Thomas Mosser has requested cash in lieu for his hotel project. There will not be another BPC meeting before he goes in front of the City Commission for his request. This will be discussed at a future meeting. Action Item- Contact Dennis Burns to inform him the Commission has chosen his firm as consultant on the garage project as well as contacting Walker, Inc and letting them know they were not chosen-Finance Department Action Item- Have the contract reviewed by the City Attorney's Office, have it signed and submitted to Carl Walker, Inc. by the end of the week- Finance Department Action Item- Schedule a meeting with Dennis for a trip to Bozeman- Finance Department Chris adjourned the meeting at 9:20 a.m. Respectfully submitted, Katie Maroney, Parking Clerk