HomeMy WebLinkAbout12-14-06 Parking Commission Minutes
Bozeman Parking Commission Meeting
December 14, 2006
Parking Commissioners in Attendance:
Chris Pope
Lisa Danzl-Scott
Paul Burns
Steve Schnee
Larry Bowman
Tammy Hauer
City Staff in Attendance:
Laurae Clark, Treasurer
James Goehrung, Superintendent of Facilities
Katie Maroney, Parking Clerk
Anna Rosenberry, Finance Director
Guests in Attendance:
None
Action Items:
Put together a binder that includes a mission statement and documentation for the
Parking Commission.-Katie Maroney
All Financials for the garage project and management of the garage to be put
before the Commission at least by the time the garage is bid.
Submit for additional proposals/quotes for comparison with Carl Walker, Inc’s
proposal- Anna Rosenberry
Committees need to be established
For the next meeting: -
Operations and Management for district/facility-Lisa, possibly Paul and
o
Tammy
Policies and Planning-Larry and Pam or Lisa
o
Marketing and Public Affairs-Steve and Chris
o
0:06:48 1.) Call to Order
Chris Pope called the meeting to order.
0:07:34 [ 7:26:37] 2.) Welcome Tammy Hauer to the Parking Commission
Chris introduced and welcomed Tammy Hauer. Tammy was given a brief history of the
Parking Commission.
Chris would like to have a binder of pertinent information for the Parking Commissioners
put together to distribute to all commissioners in the near future.
0:13:55 [ 7:26:44] 3.) Approval of Minutes & EAL’s
A few spelling corrections were pointed out on the last minutes.
Larry made a motion to approve the minutes with corrections, Steve seconded the motion
and the minutes were approved.
Chris requested to see only EAL's above $500.00 in the future.
There were some clarifications made on a few EAL's. Anna noted that we will be
invoiced for Dennis Burns’ services. Anna and Chris Kukulski both gave the approval
for Dennis to come here.
0:21:55 4.) Garage Project Update
James reported that involvement needs to start taking place with Main Street property
owners. Solid waste pickup and parking issues will need to be addressed while
construction is in progress. The alley will cause the biggest problems with garbage
pickup and removal.
It is the responsibility of the contractor to get notices to the affected parties once
construction begins.
The Kenyon Noble property across the street may be an option to replace some of the
parking being eliminated during the construction. Kenyon Noble was open to letting the
Parking Commission lease the space until the property sold.
The timeline for the garage is as follows:
Submitting Environmental Assessment to Montana Department of Transportation
this month. Once the assessment comes back from MDOT, there has to be a 30
day public comment period. Best case scenario, February 1st to mid February
could be the time frame that bids for contractors can go out.
Site plans for City Planning and Zoning Departments to be reviewed this month.
Mid to late March the chosen bid could be in front of Commission for approval.
Once approved by the Commission, the contract will be drawn up.
Chris would like all financials for the garage to be brought before the
Commission at the time the bid is presented.
Nothing has been done to date to determine if any artifacts are under the lot. James has
been unable to get a response from the contact he was given.
0:47:00 [ 7:26:57] 5.) Budget Update
Anna Rosenberry provided a budget update of each parking district. General ticket
revenue is down due to lack of officers to issue citations. A new officer is scheduled to
start after the first of the year.
0:59:02 [ 7:27:09] 6.) Follow-up discussion from Dec 10th & 11th work session with
Dennis Burns
Discussion was held on how Dennis Burns' on-call fee would be funded. The downtown
budget has approximately $30,000.00 to use towards this.
Anna stated that we need at least one more quote to ensure that Carl Walker Inc. is the
best value for the Parking Commission.
Clarification is needed on exactly what the fees cover and what the hourly rate for
consulting would be for whomever the Parking Commission decides to have as a
consultant. Additional details will be addressed at a future meeting on January 4th, 2007.
Hiring an outside source to run/manage the garage or managing it ourselves was
discussed.
Lisa made the motion to send out for additional bids and Steve seconded the motion, the
motion was approved.
1:29:50 [ 7:27:34] 7.) New Business/Old Business
For the next meeting, Chris would like to see committees established for the following
items:
Operations and Management for district/facility-Lisa, possibly Paul and Tammy
Policies and Planning-Larry and Pam or Lisa
Marketing and Public Affairs-Steve and Chris
He also reported that Chris Kukulski had met with some of the parties involved in the
lawsuit against the City in regards to a future sale of the Armory lot. The RFP will be
released prior to the holiday and proposals will be due by January 15, 2007 and any
decisions on the lot will be made after that time.
1:36:23 [ 7:34:01] 8.) Public Comment
No public comment was made at this meeting.
1:40:17 [ 7:34:47] 9.) Adjourn
Chris adjourned the meeting at 9:05 a.m.
Respectfully submitted,
Laurae Clark, Treasurer and Katie Maroney, Parking Clerk