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HomeMy WebLinkAbout11-09-06 Parking Commission Minutes Bozeman Parking Commission Meeting November 9, 2006 Parking Commissioners in Attendance: Chris Pope Lisa Danzl-Scott Pam Bryan Paul Burns City Staff in Attendance: Laurae Clark, Treasurer James Goehrung, Superintendent of Facilities Rich McLane, Police Lieutenant Chris Kukulski, City Manager Katie Maroney, Parking Clerk Allyson Bristor, Historic Preservation Planner Jeff Rupp, City Commissioner Guests in Attendance: Thomas Mosser, Business Owner, Developer Ken Glynn, Luminous Digital Media Kira Cey, Legends Studio Inc. Action Items: The Finance Dept was asked to prepare a budget update monthly. Chris asked for an update on the interviews within a few days. Chris would like to possibly bring in Dick Prugh with drawings to update everyone with the changes that have been made since the initial drawings were done. Find out if the option to build the Garage bigger and sell it to a developer/business is an option or not considering the federal funding issues. Chris would be in touch by email if a meeting with Dennis Burns a consultant with Carl Walker Inc. can be arranged in mid December. Thomas would like a copy of the Planning policy for the Cash-in-Lieu process in writing. Chris will get back to Thomas regarding the 25% or 50% issue on Cash-in-Lieu. Jeff Rupp asked that the Budget to Actual and time frame for the Garage be put in front of the City Commission as soon as possible, possibly by the 1st meeting in January. James will assist with this process. 0:11:09 [13:43:07] 1.) Call to Order Chris Pope called the meeting to order and introductions were made. Chris Pope asked Ken Glynn for a copy of his recording. Lisa Danzl-Scott was welcomed to the board. Katie Maroney was introduced as the new Parking Clerk. 0:14:25 [13:43:19] 2.) Approval of Minutes & EAL’s Pam made a motion to approve the minutes and was seconded by Paul. The minutes from the 10/12/06 meeting were approved. Chris asked the Finance Dept to prepare a budget update monthly--budget to actual. Paul made a motion to approve the EAL's which was seconded by Pam, and EAL's were approved. 0:23:28 3.) On the Street Rich McLane reported that they had been working on the Leaf Removal Program. He has been working with the City Attorney's office on a problem with trailers--they are not legally a motor vehicle under City code. The definition of the motor vehicle is in the process of being changed. In regards to personnel issues, he made offers for two positions and both applicants declined. He has a couple new applicants, and he interviewed one yesterday and will interview another today. He will be making at least one offer. And lastly, Kathy Middleton, our MSU Residential Officer is leaving to join the Water Dept. Chris asked for an update on the interviews within a few days. 0:35:56 [13:44:06] 4.)Garage Project Update James Goehrung is continuing to work on the Environmental Assessment and the final site plan that needs to be completed by Prugh and Lenon Architects and submitted to the Planning and Engineering Dept. Once the final sight plan is submitted, the Planning Dept will need to evaluate the modifications to the north face of the garage with the new bus stop and pickup location to determine if additional public hearings are required. A traffic signal at Black & Mendenhall was approved in the design--recommended by the consultant. However, the State is not in favor of a light at that intersection. Once all the information is collected it will have to go before the Commission again for approval without a light at this intersection. Next month Chris would like to possibly bring in Dick Prugh with drawings to update everyone with the changes that have been made since the initial drawings were done. Jeff Rupp was also interested in informing the City Commissioners of the updated plans and budget. Dec 4th or 11th will be the public hearing in front of the Commission for the Disadvantaged Business Enterprise Plan. It was discussed that if historic building footprints or artifacts were uncovered in the construction of the Garage, that work would have to cease since this project is linked to Federal money. Allyson suggested contacting the Historic Preservation Board in advance of this project to make sure the site was clear. Chris suggested that in a few months we will be going out to bid, and in the event the bid comes in high, instead of scaling back the Garage, we consider the option to build it bigger and sell it to a developer/business. We should find out if this is an option or not considering the federal funding issues. 0:53:32 [ 7:21:33] 5.) Willson/Mendenhall Lot(s) RFP Update The City has agreed to the RFP process for the lot sale. There is a process in place to go out for proposals for the Willson/Mendenhall lot(s). None of the proposals have to be accepted, but they will entertain the idea of a possible sale. The pending law suit for the possible sale of the lot(s) should not affect the RFP process. No action has been taken with the lawsuit yet, since the lot(s) are not actually up for sale. 0:57:47 [ 7:32:01] 6.) Cash-in-lieu request for the Golden Rule Building Site Plan/COA, better known as Sylvester’s on Main Street. Allyson Bristor introduced Kira Cey, the applicant from Legends, with her proposal for Cash in Lieu for the Golden Rule Building (Sylvester's). The plan is to remodel the building for office and retail use and restore the building to its original historic look on the outside. The total demand at this time is 62 spaces, 47 spaces convey due to the past SID and 15 spaces are needed which they would like to pay for by cash-in-lieu--15 spaces @ $5,000 each, which equates to $75,000. This is less than 25% of the total spaces required by the development. Pam moved to bring this project to discussion, Paul seconded. Cash in Lieu proposal was approved as presented. 1:15:20 [ 7:35:21] 7.) Signage for Lots Chris tabled this discussion for the time being. 1:15:24 [ 7:44:40] 8.) Update on O& M Budget Forecasting Paul & Chris reported that they had spoken with Randy, head of Parking in Fort Collins, about how to manage a Parking Garage. He recommended we talk with Dennis Burns who specializes in community parking plans. The cost would be $15,000 to $20,000 for the plan. Do we want to pay someone to do this? He has a few days in December set aside where he would be willing to come to Bozeman and meet with us. He would help us design an operations and management plan. Fort Collins has free parking downtown and other similarities to Bozeman. Chris would be in touch by email if this can be arranged. 1:31:17 [ 7:57:24] 9.) Board membership US Bank & First Security Bank did not have anyone to bring to the board. Jim Brown also declined. Tammy Hauer, an employee with Jonathan Foote & Associates, might be interested in joining the board. Once of the board is completely filled, Chris would like to see more organization of the board in the future, such as electing officers. 1:36:51 [ 8:15:22] 10.) New Business/Old Business There was none. 1:36:55 [ 8:19:43] 11.) Public Comment Thomas Mosser questioned the 25% or 50% rule brought by the Golden Rule application. Thomas asked why the commission did not take a motion and vote on his request. He was told that it was part of the Planning process and is reviewed when it is brought to our attention by the City. Thomas would like a copy of the policy in writing for this process. Chris will get back to Thomas regarding the 25% or 50% issue, as he needs to know for his development project. Jeff Rupp asked that the Budget to Actual and time frame for the Garage be put in front of the City Commission as soon as possible, possibly by the 1st meeting in January. James will assist with this process. 1:46:55 [ 8:37:44] 12.) Adjourn Meeting was adjourned at 9:10 a.m. Respectfully submitted, Laurae Clark, Treasurer and Katie Maroney, Parking Clerk