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HomeMy WebLinkAbout09-14-06 Parking Commission Minutes Bozeman Parking Commission Meeting September 14, 2006 Parking Commissioners in Attendance: Chris Pope Larry Bowman Steve Schnee City Staff in Attendance: Anna Rosenberry, Finance Director Laurae Clark, Treasurer Jeff Rupp, City Commissioner Liaison Guests in Attendance: Thomas Mosser, Business Owner, Developer Ken Glynn, Luminous Digital Media Ellie Staley, Downtown Business Association Chris Pope called the meeting to order and introductions were made. Thomas Mosser explained that Ken Glynn from Luminous Digital Media was here at his request to document his project from start to completion. He apologized for the misunderstanding at the last meeting. Chris noted that James Goehrung is out of town so there is not a garage update this time. Larry move to approve the minutes with the possibility of corrections at a later date. Steve seconded the motion and the minutes were approved. Rich McLane reported that parking enforcement was going great! Karen Sulheim had been on the job for about 1 ½ months. About 850 tickets were written this past month. He expects this to continue to increase as she gets more comfortable with the process. He is currently advertising for an additional Parking Control Officer to bring him to full staff. He mentioned that he would like to see the Parking Clerk to be under his realm once they move out of their current location for one stop shopping. Misuse of permits in the MSU residential district was discussed. He successfully cited one offender who had falsified documentation in order to obtain a permit. It was suggested that we check with Paul Burns to get his ideas on the MSU district problems. It was also suggested that we may want to place an ad in the Exponent to remind students that misuse of permits is a serious offense and would be prosecuted. We can also query our system and look for people or addresses that may seem to have excessive permits and follow up on them. Anna reported on the Budget for the Garage. She passed around a spreadsheet showing the original budget and explained expenditures since the City took this over. She also passed around a spreadsheet on the Parking Funds as of June 30, 2006. And, she brought the detail of the budget for the coming FY 2007. She reminded Commissioners that budget requests are done in February of each year. At this time there is no real update on the TIF funding issue. There was no update on Willson/Mendenhall Lots. No real change on the City end. th Thomas Mosser shared his revisions as of August 28 to his project for the City Hotel. The current calculations show 95 spaces on sight. 109 spaces are required, so there is only a shortage of 14. At this point, he plans to ask for cash in lieu for the difference, though his desire and interest is for actual spaces utilizing the Willson/Mendenhall lots. With the other projects he would have a net surplus of 17 spaces, with a net replacement on those two lots. He noted that the front elevation has not yet been updated on the th recent plans provided, showing the penthouse 6 floor. The parking spaces would be in the basement level and ground level. Chris asked about the letter in front of the City Manager for an exchange of the lots for net replacement of the spaces and asked where he was in his process with the City. Thomas stated he will be in formal application with the City within 30-60 days. He expects a 6-9 month process so he would begin construction in the Spring. Chris asked if its one big project or two separate projects. Thomas said The City Hotel is not dependent on the development on Willson/Mendenhall lots. But he wants his exchange agreement to be recognized and given equal consideration for his development. His emphasized his project on those lots can be a stand alone project—it does not have to be done in conjunction with the Armory, which had been stated would not work by someone at a past meeting. This discrepancy in what was said was argued and Thomas stated that he had the facts on tape. Chris asked for a transcription of his tape. It was confirmed that Thomas had the criteria that the Commission had developed. Chris assured him that the projects would be considered on an equal and consistent basis. th Those criteria were also document in the letter Chris sent to him on August 30. Thomas stated that he had not seen this letter. Chris stated he sent it by certified mail, and it had been signed for. Larry reviewed the parking commission’s stance on what was decided at the last meeting for Jeff Rupp’s benefit. He gave some background of the discussions and issues they faced to show how they came to the decision they made regarding the net spaces being acceptable. On September 18, 2006 the City Commission will be deciding if the land “is needed”. Jeff mentioned that he had three separate correspondences in regards to that same lot. The language “is it needed” is difficult. It can’t be considered as literally written. The topic of signage from the downtown business association will be postponed till next meeting. It was noted that the parking commission had been officially approved to be expanded to a board of seven, not up to seven, due to the problem with voting if their were only six on the board. A vote was taken to recommend Lisa’s appointment to the board and all were in favor. Philip Hawkins application for the board was considered. He lives in Belgrade and works a job where he travels in downtown Bozeman daily. It was questioned if he was eligible since he lives in Belgrade. It was determined that by State statute the members must live in the City and be and elector in City elections. This brought up the question if Lisa was then eligible or not? And, another member of the board stated he also did not live in the City limits. A motion was made to review this statute and put the appointments on hold till this could be further reviewed with the legal department. Stuart from the Clerk’s office brought in the expansion ordinance and got updated contact information from the Commissioners present. Chris reported on a comment received from the public—“The Parking Commission are not doing a good enough job in communicating to the public the issues they are dealing with”. It was discussed how to better communicate to the public. It was suggested that we could put the meeting dates, agendas and approved minutes on the City website—we want to have full disclosure. (This was done on September 14th.) Tracy Oulman produces a- Neighborhood newsletter, and we could put updates in that as well. Update on Parking Clerk: Only one application received after a second round of advertising. Chris Kukulski stopped in and was quickly updated. Meeting adjourned at 8:55 a.m. Respectfully submitted, Laurae Clark Treasurer