HomeMy WebLinkAbout01- Solid Waste Transfer Station, Amendment No. 1 to Professional Services Agreement
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EXHIBIT C
SCOPE OF SERVICES
PHASE 0 - Pro.iect Management
Methodology: ALLIED prepares a Project Plan for every projcct it undertakes. The Plan identifies
the goals of our clients and budget, schedule and resource requirements. The Plan is a working tool
which is referred to often throughout the project. Progress is monitorcd on a regular basis and
reported to the clicnt. The Plan is updated as required to provide new information to the project team.
Tasks: tasks will include the following:
Task 0.1 Project Administration
Provide general administration of Consultant Agreement for engineering services, including
I Allied I coordination with City staff, ALLIED/SCS staff and subconsuItants. Provide overall
management of project activities, project team members, and subconsultants throughout the
duration of the project.
Prepare a Project Plan for use by the project team. This document will include the contractual
scope of services; estimated resource requirements; an itemized budget by task; a project
schedule; and other project requirements necessary to fully identify project objectives. Thc
Project Plan will also outline communications procedures between the City and
ALLIED/SCS, including monthly technical and budget status reporting requirements.
Prepare and submit to the City a monthly status report of technical and budgetary progress on
the project to accompany invoices for serviccs. Thc progress rcport will includc a statement
of the percent of project work completed to date; the minutes of any project team and
regulatory meetings held during the month; a review of completed work; a statement of work
planned during the coming month, with explanations for deviations from the scope of services
or schedule; and identification of problem areas, with descriptions of suggested remedial
action.
Organize and conduct progress meetings as necessary for maintammg full and clear
communication and for providing effective management of the project. Prepare wri ttcn
minutes of the meetings and distribute to all attendees. A total of three meetings at the City's
offices have been included in the Budget.
Task 0,2 Quality Assurance and Control
Conduct review of work products by senior members of ALLIED/SCS staff to ensurc
Allied conformance with the scope of services, standards of professional practice, and applicable
and SCS regulations. Such review by senior personnel shall be performed prior to or in conjunction
with review by the City.
PHASE 1 - Site Selection and Environmental Review (MEPA Compliance)
Methodology: For a facility siting process to be successful, it must contain a public involvement
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component as well as an objective sitc identification process within a defined search area and a multi-
step site evaluation and selection process.
We will employ a two task siting process. In Task 1 - Preliminary Site Selection, ALLIED/SCS will:
. establish site selection framework;
. establish a public involvement plan;
. establish siting criteria;
. assist the City in identifying potential sites;
. conduct initial screening of candidate sites; and
. conduct reconnaissance level site evaluation.
Tn Task 2 - Final Site Selection, we will:
. develop a "shortlist" of potential sites;
. conduct a comparative site evaluation; and
. prepare a site evaluation report.
Following development and selection of a preferred site, additional field investigations will be
conducted as necessary to prepare a Montana Environmental Policy Act (MEP A) Checklist. When
the MEP A process is initiated, necessary site development permit applications will be prepared and
submitted to the City and/or County Planning Departments. A Transfer Station License application
and applications for other necessary permits will be prepared during the later design stages.
Tasks: tasks include the following:
Task 1.1 Preliminary Site Selection
Subtask 1.1.1 Site Selection Framework: To establish an appropriate framework for the site
I scs I selection process, ALLIED/SCS will meet with the City and the City and County Planning
Dcpartment to assimilate information. We will also review pertinent elements of solid waste
planning documents. We will also review regulatory requirements related to siting.
Subtask 1,1.2 Public Involvement Plan: Public involvement throughout the siting of a
~ transfer station project is critical to its success. The ALLIED/SCS Team will meet with City
staff to develop a general approach to public involvement. It is our belief that public
involvement in a siting project can be enhanced with the formation of a Solid Waste Advisory
Committee (SW AC) comprised of interested citizens, thus achieving effective two-way
communication and decision-making between thc ALLlED/SCS Team, City staff, elected
officials and citizens. A SW AC should be formed, for the purpose of this contract agreement,
with the single charge to assist in the developmcnt and rcvicw of proposed siting criteria and
their application. Members, appointed by the City Commision, could include local residents,
elected city officials, public interest groups, and businesses. The SW AC would serve as an
advisory committee only, and would make recommendations to the City Commissioners. The
Commissioners would make final decisions after considering SW AC recommendations and
other available information.
Subtask 1.1.3 Site Selection Criteria: A siting process must be thoroughly formulated and
~ then implemented without bias toward any particular site. The purpose of this task is to
develop categories of siting criteria which will be applied during candidate site screcning and
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comparative site evaluation, and to prepare evaluation methodologies for their application.
The criteria developed will reflect both the unacceptable and acceptable site features
consistent with regulatory and operational requirements.
The ALLIED/SCS team will develop the methodologies for the application of the critcria
developed for the different tasks and phases of the facility siting project. Site evaluation
methodologies will be identified for both the initial site scrccning and comparative site
evaluation.
The ALLIED/SCS Team will generate a memorandum containing clearly defined criteria for
the facility, and dctailed methodologies for their application during both the initial site
screening and comparative site evaluation.
Subtask 1.1.4 Site Identification: We have found that site identification using local chamber
of commerce, local commercial real estate brokers, City and County Real Property
Departments, public notices and "drive by" searches works effectively. We have also found
SCS with that it is important to close the identification process once the initial site screening begins.
Allicd assist. One extremely important point we have learned is that once the identification proccss is
closed, it should remain closed. To do otherwise can cause the siting process schedule to
extend and costs to escalate. An cffort should be made to inform City citizens of the siting
process, and that candidate sites may be nominated by landholders. This step can bc critical
in the citizen's perception of the "fairness" of thc siting process. A press release can be an
effective means to accomplish this step.
Subtask 1.1.5 Initial Site Screening: Using the site screening criteria, the candidate sites will
be evaluatcd to identify those sites which are unacceptable for development. First, the sites
SCS with will be evaluated using only criteria that could potentially result in a site being considered
Allied assist. "fatally flawed". From this evaluation, a list of preliminary sites will emerge for comparative
evaluation using available reports and data. Initial site screening criteria will at a minimum
consider the following:
. General site requirements . Hydrogeology
. Slopc stability . Presence of wetlands
. Presence of threatened or . Adjacent land usc / l'
endangered species . Potential impacts on fisheries' \ ~y"t\
. Potential traffic impacts . Proximity to floodplains ~?~
. Aesthetics issues . Noise and air quality issues .. . (61 6
. Presence of known cultural . Proximity to reSidenti~
resources neiohborhoods i~
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The result of the initial site screening will be to exclude all sites which are unsuitable. A tabulation of
identified sites will be developed which identifies up to 10 suitable sites for further comparative
evaluation. ALLIED/SCS will assist the City in preparing a press release to present the results of the
initial site screening.
Task 1.2 Final Site Selection
Subtask 1.2.1 Develop Shortlist of Potential Sites: Following the press release regarding thc
~ initial site screening, the ALLIED/SCS Team will review the analysis conducted under
previous subtasks and develop a shortlist of sites for further evaluation. This will be
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performed using data collected from previous subtasks to rank the remaining sites. The top
three to five sites will be selected for further comparative evaluation.
As part of this subtask, siting criteria developed under Task 1.1 would be revised as necessary
to suit site-specific conditions and to more clearly distinguish permitting feasibility and
environmental risk.
Subtask 1.2.2 Comparative Site Evaluation: The top three to five sites will be evaluated for
their relative merits in meeting the full range of environmental and operational criteria.
ALLIED/SCS will compare and numerically rank sites according to their ability to satisfy
SCS with operational requirements, their potential impacts to the surrounding area from operation of the
Allied facility, and their overall feasibility. Optimization of collection routes will also be a factor
assist. used to compare and numerically rank the sites. An optimization study will be completed
under the additional services section of the Professional Services Agreemcnt or by the City of
Bozeman, therefore has not been included in this scope of services nor within the budget.
Comparative costs of the sites will also be developed. The ALUED/SCS Team will conduct
reconnaissance levcl, on-site visual surveys and investigations necessary to evaluate the
physical characteristics of candidate sites.
The comparative site evaluation will provide a numerical ranking of the three to five sites
according to each factor. Working with the SSAC, criterion will be ranked or weighted in
terms of their relative importance in numerical terms. The extent to which each alternative
site meets each criterion will be estimated and ranked in numerical terms as well. The
resulting values will be summed for each alternative sitc to obtain an overall goals-
achievement score. The numerical ranking will be accompanied by comments on the pros and
cons of the respective sites. A consensus building process will then be initiated to eonsidcr
benefits, tradeoffs, and mitigations such that the most feasible site or sites can be
recommended for further consideration and environmental review.
Subtask 1.2.3 Site Selection/Evaluation Report: The ALLIED/SCS Team will prepare a draft
I SCS I site selection/evaluation report, documenting the findings of the evaluation. The draft report
will compare and contrast the sites and will present information so that it highlights the major
diffcrences between the sites. The draft report will be presented at a public workshop where
the site rankings will be identified and public, agency and City comments solicited.
ALLlED/SCS will then prepare a final site selection/evaluation report incorporating
comments received. The final report will identify the selected site that will be considered for
dctailed environmental review in subsequent tasks.
Task 1.3 Environmental Review Process (MEPA Compliance)
Development of a solid waste handling facility is an action that must undergo public revicw
SCS with under the Montana Environmental Policy Act. For facilities such as a transfer station it is
Allied possible to mitigate significant adverse environmental impacts. Therefore, an expanded
assist. checklist is expected to be sufficient to complete MEP A review and receive a declaration of
non-significance (DNS).
Subtask 1.3.1 MEPA Pmcess: While limited environmental evaluation was conducted as
part of the comparative evaluation in Task 1.2, a more detailed evaluation will build on that
SCS with data. The ALLIED/SCS Team will conduct detailed environmental investigations to
Allied determine potential impacts and technical feasibility of the preferred site. The investigations
assist. will be responsive to environmental aspects of a MEP A Checklist, and other questions
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deemed necessary by thc SSAC and/or the City.
An expanded checklist will be prepared incorporating the findings of the environmental field
investigations. We anticipate performing expanded analyses for traffic, odor and noise to
support the MEr A checklist. Othcr areas that will be addressed as part of the MEP A
checklist in elude subsurface conditions of in-situ soils, ground and surface water, air quality,
plants and animals, wetlands, health risk, land use, aesthetics, public service and utilities,
historical/cultural preservation, and other issues.
A draft checklist will be submitted to the City for review and comment prior to submission to
the lead agency. We will attend a public hearing to address public comment on the proposal.
PHASE 2 - Pcrmitting
Pemlitting will occur in conjunction with project siting and environmental review and dcsign. The
specific permits required will depend on a number of site-specific issues. Permitting requirements
cannot be completely determined until a specific site has been selected, the MEP A process has been
completed, and the facility has been designed at least to a conceptuallevcl, if not a preliminary one.
Table 3-1 identifies those permits assumed to be required and those potentially required.
During the siting and design phases, the ALLIED/SCS Team will idcntify possible permitting issues
that could delay, or potentially preclude, development of the facility. We will develop a pcrmitting
strategy and conduct pre-application meetings with jurisdictional agcncies as required to adequately
coordinate permitting requirements.
Task 2.1 Sitc Devclopment and/or Conditional Use Permits:
I SCs I A solid waste transfer station is generally considered a conditional use, requiring a
Conditional Use Permit. The City and/or County Commission may grant a Conditional Use
Permit if it is determined that the facility is not detrimental to the community as a whole, and
that mitigation efforts can overcome any incompatibilities with surrounding land uses.
ALLIED/SCS will assist the City in securing required City and/or County permits through
preparation of descriptions and drawings to support the permit applications.
Task 2.2 Transfer Station Liccnsc:
I scs I In accordance with 75-10-221 Montana Codes Annotated (MCA), a transfer station license
must be obtained for a transfer/recycling facility. Generally the transfer station license must
be obtained prior to initiating construction. Approximately 3 months should be allowed for
DEQ and County Health Department review of thc pcmlit application, facility design and
operating plan. ALLIED/SCS will prepare the Transfer Station License application for City
submission to DEQ.
Task 2.3 Other Permits:
ALLIED/SCS will prepare applications for other permits as listed in Table 3~ 1 for City
submission to the appropriate agency.
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TABLE 3-1
PRELIMINARY LIST OF PERMITS
PERMIT AUTHORITY REGULATORY AGENCY
SCS Transfer Station License Chapter 75-1-0221 MCA DEQ and County Health Department
Allied Site Development City Zoning Ordinance City and/or County Planning
scs Department
Conditional Use City Zoning Ordinance City and/or County Planning
scs Department
MPDES for Construction Montana Codes Annotated Departmcnt of Environmental
Allied Activity Quality
SCS Building Uniform Building Code City Planning/Building Department
MPDES Gcneral Permit Montana Codcs Annotated Department of Environmental
Quali ty
PHASE 3 - Conceptual Facility Design
Methodology: Up to two conceptual designs will be developed to define the requirements of the
project, develop conceptual site layouts and cost estimate, and establish size and arrangement of site
elcments for review and approval by the City. If appropriate, alternative transfer and site concepts
will be identified. A non-site-specific conceptual layout will be prepared during the siting process to
assist public involvement programs.
Tasks: tasks will include the following:
Task 3.1 Conceptual Facility Layout
I scs I Identify and evaluate alternative facility layouts and site access routes. Identify the facilities
needed onsite and develop design criteria to meet them.
Task 3.2 Transfer Station Concept Workshop
I scs I Conduct a transfer station concept workshop at the City office to discuss alternate site layouts
and concepts with City staff. Review proposed facility layouts with the City to identify
preferred layout and its further development.
Task 3,3 Surveying and Mapping
I Allied I Prepare topographic mapping using either field or aerial photographic methods. Maps will be
prepared at a horizonal scale of 1"=50' with a contour interval of two feet. Mapping will be
provided in digital format for direct transfer to our AutoCad Drafting System.
Task 3.4 Geotechnical Investigations
~ Evaluate the subsurface condition within the depth of influence of the proposed facility and
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identify specific geotechnical considerations for the design and construction of the proposed
facility. Review available published geologic and geotcchnical data of the area and site.
Conduct a geotechnical exploration of the site by observing and classifying exposed soil,
bedrock, and geomorphological features. Select and mark locations for test excavations.
Perform a subsurface exploration consisting of excavating a maximum of five (5) test pits to
depths within the influence of proposed structures. Observe, classify, log and sample
subsurface materials. Deliver soils samples to a laboratory for testing and examination.
Perform laboratory tests on representative samples of material obtained from the excavations.
Tests shall include determinations of natural moisture content, consolidation, and grain size
distribution analysis.
Perform geotechnical engineering analysis to develop design data as follows:
. allowable soil bearing pressure
. modulus of subgrade reaction
. potential for settlement (total and differential)
. recommended foundation type
. design loads for walls for active, at-rest, and passive conditions
. suitability of onsite soils for use as structural fi.11
. maximum water level in subsurface
. subdrain system requirements (if any)
. excavation requirements
Prepare a geotechnical exploration report summarizing the results of the field investigations,
laboratory testing, analysis, and setting forth the geotechnical engIneenng design
recommendations for the project.
Clearing and site preparation will be completed by City personnel at locations directed by
ALLIED/SCS before conducting site explorations.
Task 3.5 Off-site Improvements Analysis
I Allied I Identify ofT-site facility needs, ineluding transportation improvcments, signage, sanitary
sewer, water supply, electric and telephone service, and develop design criteria for each.
Task 3.6 Operations Plan
To support applications for the Transfer Station License, prepare an operations plan
~ identifying the basic operating requirements for the facility. The plan will include gcncral
operating procedures, description of how solid wastes are to be handled onsite, user traffic
patterns, estimated staffing requirements, hours of operation, load monitoring requirements,
and other pertinent requirements.
Task 3.7 Conceptual Design Report
~ Prepare a Technical Memorandum which summarizes the results of the activities of Phase 3.
The Memorandum will serve as a basis for detailed design. Prepare a conceptual level
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construction cost estimate based on the conceptual plans, design criteria, and preliminary
design drawings.
PHASE 4 - Detailed Design and Drawings
Methodology: Detailed design will be based on the recommendations presented in the Conceptual
Design Report prepared under Phase 3.
Tasks: tasks will include the following:
Task 4.1 Grading and Paving Design
scs~ Establish site grades based on topographic mapping to accommodate facility layout, building
concept elevations, and to promote adequate drainage. Prepare design of street improvements
Allied - necessary to provide paved ingress and egress to the site. Prepare pavement designs to
detailed accommodate anticipated vehicle loadings.
Task 4.2 Stormwater Control System Design
I Allied I Analyze impact of proposed development on natural surface water courses. Analysis shall
determine amount and frequency of runoff; detrimental cffects of subsurface water; natural
points of concentration; discharge and other hydraulic controls; and the most efficient
disposal facilities consistent with site, budget, and environmental constraints.
Design stonnwater control system in accordance with City of Bozeman or applicable drainage
ordinances or guidelines. Design shall include collection system, detention system (if
required), sedimentation control system (if required) and discharge system. Off-site receptors
for stonn water flow have been assumed to be adequate, and no design of improvements to
ofI...site receptors has been included in the Budget.
Task 4.3 Utility System Design
Prepare design of site utilities, including water, electrical power, and sanitary sewer service.
I Allied I Coordinate water, sewer and power requirements with the City and Montana Power Company
(MPC). Water and sewer system design shall be in accordance with City and, as appropriate,
municipal standards. The Budget presented herein assumes that required utility service is
available within 200 feet of the site. The design of off-site utilities beyond 200 feet from the
site has not been included in this Scope of Services nor within the Budget.
Task 4.4 Foundation Design
I Allied I Prepare structural design of reinforced concrete foundation for pre-engineered transfer station
building. Building design will be by the pre-engineered building manufacturer; foundation
reactions suitable for design of the foundation will also be provided by the pre-engineered
building manufacturer. Foundation design has been assumed to be slab-an-grade with spread
footings and grade beams as required to support typical pre-engineered building construction.
Task 4,5 Architectural Design
I scs I Prepare transfer station building elevations and interior office area details.
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Task 4,6 Mechanical Design
I SCS I Prepare mechanical design of tire water pumping, storage and distribution system. Prepare
service watcr distribution system design for transfer station and office area. Prepare heating,
ventilation and air conditioning design for office area.
The design of a sprinkler system within the transfer station building has not been included
within this Scope of Services nor in thc Budgct.
Task 4,7 Electrical Design
~ Prepare electrical design to provide power servicc to transfer station building, scale, yard
lighting, and outside equipment. Design yard lighting system.
Task 4.8 Design Drawings
Allied Prepare detailed contract drawings nccessary to clearly depict the construction requirements
of the project. A preliminary list of Contract Drawings for the transfer/recycling facility is
and SCS included as Table 3-2. The list includes thosc drawings estimated to be rcquircd to
adequately describe the charactcr and extent of the improvements, and forms the basis of the
Budget.
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TABLE 3-2
PRELIMINARY LIST OF CONTRACT DRAWINGS
Dra wing
No. Title
C-l Vicinity and Location Maps, Legend, and Index to Drawings
C-2 Grading and Paving Plan
C-3 Site Piping Plan
C-4 Miscellaneous Civil Details
A-I Transfer Building Floor Plan
A-2 Transfer Building Elevations & Details
A-3 Administration Area Floor Plan & Details
A-4 Scale Building Plan, Elevations & Details
A-5 Architectural Details
S-l Structural Notes & Standard Details
S-2 Transfer Building Foundation Plan
S-3 Foundation Sections & Details
S-4 Scale Building Plan, Sections & Details
S-5 Recycling Center Retaining Wall Plan, Sections & Details
S-6 Recycling Center Cover Plan, Sections & Details
S-7 Miscellaneous Structural Details
M-l Standard Mechanical Details
M-2 Transfer Building Piping & Plumbing Plan
M-3 Administration Area Plumbing Plans
M-4 Transfer Building Fire Protection Plan
M-5 Transfer Building Heating & Ventilation Plan
E-I Standard Electrical Details
E-2 Electrical Site Plan
E-3 Symbols & One Line Diagram
E-4 Transfer Station Building Lighting & Power Plan
E-5 Scale Building & Recycling Center Lighting & Power Plan
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PHASE 5 - Specifications
Methodology: Prepare contract specifications consisting ofthe following:
scs . Invitation to Bid and Instructions to Bidders following the City's standard procedures
with . Bid Form (in Lump Sum Bid Format)
Allicd . Standard City Legal and Insurance Forms
assist. . Standard City General Conditions
. Special Provisions, as required
. Technical Specifications following the CSI specification format.
PHASE 6 - Construction Cost Estimate
SCS
with Methodology: Prepare a preliminary estimate of construction cost based on the preliminary drawings
Allied and specifications. The construction cost estimate will be prepared in a lump sum bid price proposal
assist. format.
PHASE 7 - Bid Documents
Allied Methodology: Prepare an interim submittal of the Contract Documents when completion is
dctermined to be approximately 60 percent complete, as determined hy the ALLIED/SCS. Convene a
with review meeting not less than two weeks following submittal of the draft documents at the City's
SCS
assist. office. Prepare final contract documents for bidding. Incorporate or resolve all changes requcstcd by
the City into the final bidding documents. Revise the preliminary estimate of construction cost.
Provide reproduciblc final bidding documents and deliver to the City for reproduction and distribution
to prospective bidders.
Task 7,1 Assistance During Ridding
Allied Field and respond to inquiries from prospective bidders regarding the requirements of the
with Contract Documents. All inquiries will be documented and transmitted to the City on a pcriodic
scs basis during the bidding phase.
assist.
Issue addenda required to clarify or modify the requirements of the Contract Documents.
Copies of the addenda will be issued to all planholders and plan centers.
Conduct a pre-bid conferencc to providc bidding information to prospective bidders. Pre-bid
conference will include conducting a site visit for prospective bidders. Prepare minutes of pre-
bid conference and distribute to attendees and planholders.
Evaluate bids and make recommendations to the City regarding award of contract.
Task 7.2 Award of Contract
Allied/SCS will prepare documents and execute award of construction contract.
Revised Scope /0-/5-0 I. doc
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City of Bozeman
Transfer Station
Task and Cost List
Key People
Project Director (Allied) Threlkeld
Project Director (SCS) Roberson/Conner
Project Manager (Allied) Smith
Project Manager (SCS) Colville
Design Engineer (Allied) Gebhard
Design Engineer (SCS) Harrington
Siting Specialist (SCS) Assorted
Technician (Allied) Gronseth
Technician (SCS) Lindsay
Administration (SCS) Lester
Clerical (Allied) Dynneson
Clerical (SCS) Robinson
O. Project Management Phase
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour 40 $4,674.80
Project Director (SCS) $130.00 hour 40 $5,200.00
Project Manager (Allied) $75.50 hour 120 $9,060.00
Project Manager (SCS) $130.00 hour 80 $10,400.00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour $0.00
Siting Specialist (SCS) $80.00 hour $0.00
Administration (SCS) $70.00 hour 10 $700.00
Clerical (Allied) $39.26 hour 20 $785.20
Clerical (SCS) $60.00 hour 20 $1,200.00
Subtotal 330 $32,020.00
Project Management Phase Total $32,020.00
1. Siting Phase
1.1. Preliminary Site Selection
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour $0.00
Project Manager (SCS) $130.00 hour 18 $2,340.00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour $0.00
Siting Specialist (SCS) $80.00 hour 110 $8,800.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour 12 $720.00
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Subtotal 140 $11,860.00
Tasks 10"10.01 ,xis 1
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, I Exhibit D ,
City of Bozeman
Transfer Station
Task and Cost List
1.2. Final Site Selection
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour $0.00
Project Manager (SCS) $130.00 hour 16 $2,080.00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour $0.00
Siting Specialist (SCS) $80.00 hour 60 $4,800.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour 8 $480.00
Subtotal 84 $7,360.00
1.3. Environmental Review Process
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour $0.00
Project Manager (SCS) $130.00 hour 16 $2,080.00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour $0.00
Siting Specialist (SCS) $80.00 hour 10 $800.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 26 $2,880.00
Siting Phase Total $22,100.00
Tasks 10-10-01.xls 2
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Exhibit 0
City of Bozeman
Transfer Station
Task and Cost List
2. Permitting Phase
2.1. Site Development and/or Conditional Use Permits
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour $0.00
Project Manager (SCS) $130.00 hour 30 $3,900.00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour 40 $3,800.00
Siting Specialist (SCS) $80.00 hour 10 $800.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 80 $8,500.00
2.2. Transfer Station License
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour $0.00
Project Manager (SCS) $130.00 hour 30 $3.900.00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour 40 $3,800.00
Siting Specialist (SCS) $80.00 hour 20 $1,600.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 90 $9.300.00
Tasks 10-10-01xl$ 3
I .. , - - /
. , ,
Exhibit 0
City of Bozeman
Transfer Station
Task and Cost List
2.3. Other Permits
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour 10 $1.168.70
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 40 $3.020.00
Project Manager (SCS) $130.00 hour 20 $2,600.00
Design Engineer (Allied) $66.44 hour 60 $3,986.40
Design Engineer (SCS) $95.00 hour 20 $1.900.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 150 $12,675.10
Permitting Phase Total $30,475.10
3. Conceptual Facility Design Phase
3.1. Conceptual Facility Layout
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour $0.00
Project Manager (SCS) $130.00 hour 6 $780.00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour 10 $950.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour 10 $600.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 26 $2,330.00
Tasks 10-10-01.xls 4
, .. . . i
. , , ,
Exhibit D , ,
City of Bozeman
Transfer Station
Task and Cost List
3.2. Transfer Station Concept Workshop
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour 4 $467.48
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 4 $302.00
Project Manager (SCS) $130.00 hour 6 $780.00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour $0.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 14 $1,549.48
3.3. Surveying and Mapping
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 8 $604.00
Project Manager (SCS) $130.00 hour $0.00
Design Engineer (Allied) $66.44 hour 20 $1,328.80
Design Engineer (SCS) $95.00 hour $0.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour 40 $2.355.60
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Surveying Crew $110.00 hour 50 $5,500.00
Materials $200.00 LS 1 $200.00
Subtotal 119 $9,988.40
Tasks 10-10-01.xls 5
, , . " t
. I . ,
Exhibit 0 ,
City of Bozeman
Transfer Station
Task and Cost List
3.4. Geotechnical Investigations
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour 6 $701.22
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 2 $151.00
Project Manager (SCS) $130.00 hour $0.00
Design Engineer (Allied) $66.44 hour 40 $2,657.60
Design Engineer (SCS) $95.00 hour $0.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour 4 $235.56
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour 4 $157.04
Clerical (SCS) $60.00 hour $0.00
Subcontractor $1,500.00 LS 1 $1,500.00
Testing $500.00 LS 1 $500.00
Subtotal 58 $5,902.42
3.5. Offsite Improvements Analysis
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour 6 $701.22
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 12 $906.00
Project Manager (SCS) $130.00 hour $0.00
Design Engineer (Allied) $66.44 hour 40 $2,657.60
Design Engineer (SCS) $95.00 hour $0.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 58 $4,264.82
Tasks 10"10-01.xls 6
, . . 'I f
.
. l ,
Exhibit 0
City of Bozeman
Transfer Station
Task and Cost List
3.6 Operations Plan
Unit Cost Unit No_ Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour $0.00
Project Manager (SCS) $130.00 hour 8 $1,040.00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour 16 $1,520_00
Siting Specialist (SCS) $80_00 hour $0.00
Technician (Allied) $58_89 hour $0.00
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 24 $2,560_00
3.7 Conceptual Design Report
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0_00
Project Manager (Allied) $75.50 hour 2 $151.00
Project Manager (SCS) $130.00 hour 2 $260.00
Design Engineer (Allied) $66.44 hour 10 $664.40
Design Engineer (SCS) $95_00 hour 10 $950_00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour 6 $353.34
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour 4 $157.04
Clerical (SCS) $60.00 hour $0.00
Subtotal 34 $2,535.78
Conceptual Facility Design Phase Total $29,130.90
Tasks 10-10.01_xls 7
, " , " f
. I .
Exhibit 0
City of Bozeman
Transfer Station
Task and Cost List
4. Detailed Design and Drawings Phase
4.1 Grading and Paving Design
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 20 $1,510.00
Project Manager (SCS) $130.00 hour 8 $1,040.00
Design Engineer (Allied) $66.44 hour 50 $3,322.00
Design Engineer (SCS) $95.00 hour 30 $2,850.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour 40 $2,355.60
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 148 $11,077.60
4.2 Stormwater Control System Design
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 10 $755.00
Project Manager (SCS) $130.00 hour $0.00
Design Engineer (Allied) $66.44 hour 40 $2,657.60
Design Engineer (SCS) $95.00 hour $0.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour 40 $2,355.60
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 90 $5,768.20
Tasks 10-10-01.xls 8
. ,.1 I " )
. l , ,
, Exhibit 0
City of Bozeman
Transfer Station
Task and Cost List
4.3 Utility System Design
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 20 $1,510.00
Project Manager (SCS) $130.00 hour $0.00
Design Engineer (Allied) $66.44 hour 80 $5,315.20
Design Engineer (SCS) $95.00 hour $0.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour 80 $4,711.20
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 180 $11,536.40
4.4 Foundation Design
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 8 $604.00
Project Manager (SCS) $130.00 hour $0.00
Design Engineer (Allied) $66.44 hour 30 $1,993.20
Design Engineer (SCS) $95.00 hour $000
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour 30 $1,800.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 68 $4,397.20
Tasks 10-10-01.xls 9
, , ~ ',I I " f
. , , ,
. Exhibit D
City of Bozeman
Transfer Station
Task and Cost List
4.5 Architectural Design
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0,00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour $0.00
Project Manager (SCS) $130.00 hour 8 $1,040.00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour 40 $3,800.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour 40 $2,400.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39,26 hour $0.00
Clerical (SCS) $60.00 hour $0,00
Subtotal 88 $7,240.00
4.6 Mechanical Design
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75,50 hour $0.00
Project Manager (SCS) $130.00 hour 8 $1,040,00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour 40 $3.800,00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour 40 $2,400.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39,26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 88 $7,240,00
Tasks 10.10-0 1.xls 10
, ,1.lI , '. ~
; . .
, .
Exhibit D
City of Bozeman
Transfer Station
Task and Cost List
4.7 Electrical Design
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour $0.00
Project Manager (SCS) $130.00 hour 4 $520.00
Design Engineer (Allied) $66.44 hour $0.00
Design Engineer (SCS) $95.00 hour 20 $1,900.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour 20 $1.200.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Electrical Subcontractor $17.000.00 LS 1 $17,000.00
Subtotal 45 $20,620.00
4.8 Final Design Drawings
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour 8 $934.96
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 30 $2,265.00
Project Manager (SCS) $130.00 hour 30 $3,900.00
Design Engineer (Allied) $66.44 hour 80 $5,315.20
Design Engineer (SCS) $95.00 hour 40 $3,800.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour 80 $4,711.20
Technician (SCS) $60.00 hour 50 $3,000.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 318 $23,926.36
Detailed Design and Drawings Phase Total $91,805.76
Tasks 10-10-0 1.xls 11
" . '.' '. )
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, \ '.
, . . Exhibit D
City of Bozeman
Transfer Station
Task and Cost List
5. Specifications Phase
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 2 $151.00
Project Manager (SCS) $130.00 hour 2 $260.00
Design Engineer (Allied) $66.44 hour 30 $1,993.20
Design Engineer (SCS) $95.00 hour 30 $2,850.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour 16 $1,120.00
Clerical (Allied) $39.26 hour 4 $15704
Clerical (SCS) $60.00 hour 4 $240.00
Subtotal 88 $6,771.24
Specifications Phase Total $6,771.24
6. Construction Cost Estimates Phase
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 4 $302.00
Project Manager (SCS) $130.00 hour 8 $1.040.00
Design Engineer (Allied) $66.44 hour 12 $797.28
Design Engineer (SCS) $95.00 hour $0.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour $0.00
Technician (SCS) $60.00 hour $0.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour $0.00
Clerical (SCS) $60.00 hour $0.00
Subtotal 24 $2,139.28
Construction Cost Estimates Phase Total $2,139.28
Tasks 10-10-01.xls 12
~) . , . " .\
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. . . Exhibit D
City of Bozeman
Transfer Station
Task and Cost List
7. Bid Documents Phase
Unit Cost Unit No. Units Extended Subtotal
Project Director (Allied) $116.87 hour $0.00
Project Director (SCS) $130.00 hour $0.00
Project Manager (Allied) $75.50 hour 8 $604.00
Project Manager (SCS) $130.00 hour 8 $1.040.00
Design Engineer (Allied) $66.44 hour 20 $1.328.80
Design Engineer (SCS) $95.00 hour 20 $1,900.00
Siting Specialist (SCS) $80.00 hour $0.00
Technician (Allied) $58.89 hour 10 $588.90
Technician (SCS) $60.00 hour 20 $1,200.00
Administration (SCS) $70.00 hour $0.00
Clerical (Allied) $39.26 hour 4 $157.04
Clerical (SCS) $60.00 hour 4 $240.00
Subtotal 94 $7,058.74
Bid Documents Phase Total $7,058.74
Miscellaneous Expenses
Unit Cost Unit No. Units Extended Subtotal
Mileage $500.00 LS 1 $500.00
Airfare (17 trips) $10,200.00 LS 1 $10,200.00
Travel (Shuttles. Parking) $800.00 LS 1 $800.00
Vehicle Rental $1,140.00 LS 1 $1.140.00
Lodging and Meals $1,330.00 LS 1 $1.330.00
Reproduction and Printing $1.500.00 LS 1 $1,500.00
Engineering Equip.lSupplies $1,000.00 LS 1 $1,000.00
$16,470.00
Expenses Total $16,470.00
PROJECT DESIGN PHASE TOTAL $237,971.02
Tasks 10-10.01.xls 13
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Amendment No.1 to Professional Services Agreement
For City of Bozeman Solid Waste Transfer Station
THIS AGREEMENT is made as of this _10th day of ___po May .._' 2004, between
THE CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana, herein referred to as
OWNER and ALLIED ENGINEERING SERVICES INC., an Engincering Consulting Firm of Bozeman,
Montana, herein rcferred to as ENGINEER.
WHEREAS, thc parties have cntered into a Professional Services Agreemcnt dated NtJvP-#lbe.- /3 ZOIJ I,
herein referred to as Original Agreement for professional engincering services; and '
WHEREAS, the parties desire to furthcr amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED
HEREIN, the parties agree as follows:
1. EXHIBIT D Modified Scope of Services will replace EXHIBIT C Scope of Services for the
remainder of the project as of February 15,2004
2. ARTICLE 6.1.1 ofthe original agreement relating to compensation for Engineering Service is
amended to read:
"The OWNER shall pay for design phase services performed as Basic Engineering Services
under sections 4.1 through 4.4 of this agreement pay a total sum in the amount of
$384,986.32 for such services."
3. ARTICLE 6.1.2 paragraphs two, three, and four ofthe original agreement rclating to Payment
Schedule is amended to read:
"$76,997.26 (approximately 20% of design fee) until Tasks 1.1 through 1.3 of Exhibit D-
Modified Scope of Services have been completed and submitted to the OWNER.
$288,739.74 (approximately 75% of design fee) until Tasks 2.1 through 4.7 ofExhibitD-
Modified Scope of Services have been completed and submitted to the OWNER.
$346,487.69 (approximately 90% of design fee) until Tasks 4.8 through Phase 7 of Exhibit
D - Modified Scope of Services havc been completed and submitted to the OWNER."
Except as specifically amendcd herein, the original agreement shall remain in full force and effect and the
Parties shall be bound by all terms and conditions therein.
-1-
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IN WITNESS WHEREOF, thc parties hereto do make and execute this Agrcement on the day and year first
above written.
CITY OF ZN
By:___ __._~ ._----",'~.-._-
ATTEST:
~y~.
Robin L. Sullivan
Clerk of Commission
By:
ENG;~RJ:~fJJ
ATTEST:
By: ~ YfC{h)t
-2-