The URL can be used to link to this page

Home My WebLink About11-05-18 City Commission Minutes so �N co. THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, November 05,2018 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais:City Manager(CM)Andrea Surratt, City Attorney(CA) Greg Sullivan, City Clerk (CC) Robin Crough A. 05:59:57 PM (00:04:38)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:10 PM (00:04:51) Pledge of Allegiance and a Moment of Silence C. 06:00:54 PM (00:05:35)Changes to the Agenda There were no changes to the agenda. D. 06:01:01 PM (00:05:42)Authorize Absence—Commissioner Jeff Krauss 06:01:04 PM (00:05:45)Motion and Vote to authorize the absence of Commissioner Jeff Krauss. The motion passed 4-0. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy:2nd Mayor-Cynthia Andrus:Approve Deputy MaVor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho PomeroV:Approve Commissioner-Terry Cunningham:Approve E. 06:01:17 PM (00:05:58) Public Service Announcements Page 1 of 7 Bozeman City Commission Meeting Minutes,November5,2018 1. 06:01:18 PM (00:05:59) No City Commission Meeting on November 12, 2018 and Closure of City Offices(Crough) CC Crough noted that there is no meeting on November 12, 2018,solid waste services are on schedule, and City offices will be closed on November 6, 2018 and November 12, 2018. F. 06:01:42 PM (00:06:23) FYI • Cr. Cunningham discussed the affordable housing needs assessment work that is currently underway. • DM Mehl discussed the Neighborhood Conservation Overlay District(NCOD) meetings later in the week. G. 06:02:49 PM (00:07:30)Commission Disclosures There were no commission disclosures. H. 06:02:57 PM (00:07:38) Minutes 1. Approve the Regular Meeting Minutes from October 1, October 8, October 15, and October 22, 2018, and User Access to Linked Minutes (Crough), a 06:03:02 PM (00:07:43)Motion and Vote to approve the City Commission minutes from October 1, October 8, October 15, and October 22,2018 as submitted. The motion passed 4-0. Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve I. 06:03:26 PM (00:08:07)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) a 2. Appoint a Sub-Committee of Two Commissioners to Review Pledged Securities and Depository Bonds as of September 30, 2018 (Clark) a 3. Formal Cancellation of the November 12, 2018 City Commission Meeting(Crough)07 a 4. Adopt the Fire Equipment and Capital Replacement Fund Capital Improvement Plan (CIP)for Fiscal Years 2020-2024 (Donald)07 a 5. Adopt the Solid Waste Fund Capital Improvement Plan (CIP) for Fiscal Years 2020-2024 (Donald) ., a Page 2 of 7 Bozeman City Commission Meeting Minutes,November 5,2018 6. Adopt the Tree Maintenance Fund Capital Improvement Plan (CIP)for Fiscal Years 2020-2024 (Donald) `$a 7. Authorize the City Manager to Sign an Agreement with Bozeman Deaconess Health Services d/b/a Bozeman Health for Contracted Bozeman Police Department Services(Veltkamp) s a 8. Authorize the City Manager to Sign a Memorandum of Agreement with the Montana Department of Transportation (MDT) for Maintenance Associated with the Blackmore Bend Project(Kohtz) 45 9. Authorize the City Manager to Sign a Professional Services Agreement with TLC Landscape & Excavation Inc. for Snow Removal Services at the Public Safety Condominiums (Fire Station Number 3 and 911 Dispatch) (Gray) ~:a 10. Authorize the City Manager to Sign a Water Pipeline and Access Easement and Agreement with HNA Land Co., LLC for the Buffalo Wild Wings Project North of Home Depot(Nielsen) a 11. Ratify the City Manager's Signature on a Grant Award from the Department of Justice (DOJ), Office of Violence Against Women (OVW) for $523,712.00 to Address Issues of Domestic Violence, Stalking,Sexual Assault,and Dating Violence(Veltkamp) a 12. Ratify the City Manager's Signature on a Professional Services Agreement with Strategic Government Resources(SGR)for an Interim Public Works Director(Surratt) .a 13. Ratify the City Manager's Signature on Modification Number 2 to the Challenge Cost Share Agreement with the United States Forest Service, Gallatin Custer National Forest for the Mystic Lake Beaver Dam Removal Project(Heaston)"�4- 14. Resolution 4975, Donating a 1993 Ford F-350 Brush Truck to the Bridger Canyon Rural Fire Department(Waldo) a 06:03:32 PM (00:08:13) City Manager Overview CM Surratt discussed the highlights of the consent agenda. 06:04:22 PM (00:09:03) Public Comment There was no public comment. 06:04:39 PM (00:09:20)Motion and Vote to approve Consent Items 1-14 as submitted. The motion passed 4-0. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve Page 3 of 7 Bozeman City Commission Meeting Minutes,November 5,2018 J. 06:04:54 PM (00:09:35) Public Comment Mayor Andrus opened public comment. 06:05:29 PM (00:10:10)Kerry White, Public Comment Legislator White discussed the Study of State Labs in House Bill 661. He drew the commissions' attention to a few sections concerning bio-security concerns. 06:09:03 PM (00:13:44)Mark Egge,Public Comment Mr. Egge commented on the draft NCOD update, and discussed problems he saw with the draft, and asked the commission to send the draft back for further revisions. 06:12:06 PM (00:16:47)Rick Gale, Public Comment Mr. Gale made comments honoring Veterans' Day. K. 06:13:51 PM (00:18:32)Special Presentation 1. 06:14:25 PM (00:19:06) Bozeman School District-Grade Level Reading Initiative (Watson) Bozeman School District Superintendent Rob Watson discussed Bozeman's Grade Level Reading Initiative, and presented data regarding childhood literacy. He discussed literacy goals set by the school board. 06:28:09 PM (00:32:50) Questions of Presenter Cr. Cunningham asked about the lack of community engagement between birth and kindergarten. He asked about different community members encouraging use of the library. 06:30:40 PM (00:35:21) Presentation Continued Mr. Watson discussed Bozeman High graduates exit survey data concerning post-secondary plans. He discussed current community partnerships with this initiative. 06:38:15 PM (00:42:56)Questions of Presenter/Comments Cr. Pomeroy thanked Mr. Watson for his work because of her children's experience. Cr.Cunningham asked about the relationship of literacy and healthcare. DM Mehl asked for further clarification on the relationship of third grade reading levels and drop-out chances. He asked how he's going to meet the board's goals. Cr. Pomeroy asked about the national literacy rate. Mayor Andrus asked Library Director Susan Gregory about the Bookmobile and summer access for kids. She asked Mr. Watson what the City could do to help. Danica Jameson with the United Way discussed an upcoming event and discussed the relationship of mental health and well-being. L. 06:54:08 PM (00:58:49)Action Items Page 4 of 7 Bozeman City Commission Meeting Minutes,November 5,2018 1. 06:54:10 PM (00:58:51) Adopt the Storm Water Fund Capital Improvement Plan (CIP) for Fiscal Years 2020-2024(Donald) ..G� 06:54:34 PM (00:59:15)Staff Presentation Finance Director Kristin Donald presented the Storm Water CIP for fiscal years 2020-2024, noting no significant funding changes,with the addition of 2024.Storm Water Program Coordinator Kyle Mehrens provided highlights of the CIP and provided a construction program update. He discussed deferred maintenance projects, river health projects, utility operation projects, and post-construction projects. He discussed the current status of the construction site management program. 07:12:36 PM (01:17:17) Questions of Staff DM Mehl asked about the assumed 3%growth. He asked about capital five years out. He asked staff to not use caps or acronyms for the document in the future. He asked where the$500,000 annually for maintenance came from. Cr. Pomeroy asked if a specific project was funded solely by utility fees. Cr. Cunningham asked about the 0% rate increase and instead relying on growth. He asked about the stormwater facility plan projects, and how the new plan will impact the 2007 projects. He asked about river health and those projects. He asked about post-construction projects and HOA management of stormwater ponds. Mayor Andrus asked if the clay replacement will last as long.She asked about permeable pavers.She asked about broadband included in engineering standards. 07:36:07 PM (01:40:48) Public Comment There was no public comment. 07:36:20 PM (01:41:01)Motion to adopt the Storm Water Fund Capital Improvement Plan for Fiscal Years 2020-2024. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd 07:36:37 PM (01:41:18) Discussion DM Mehl supports having a policy discussion on post-construction projects. Cr. Pomeroy noted the deferred maintenance that needs to happen. Cr. Cunningham discussed infrastructure investment. He discussed concern about stormwater ponds, and recognized the role of wetlands. Mayor Andrus supports the motion, and appreciates the work towards stormwater.She is interested in supporting other infrastructure,specifically broadband. The commission discussed agreement in upcoming policy discussions including broadband infrastructure and post-construction projects/wetlands. Page 5 of 7 Bozeman City Commission Meeting Minutes,November S,2018 07:42:29 PM (01:47:10) Vote on the Motion to adopt the Storm Water Fund Capital Improvement Plan for Fiscal Years 2020-2024. The motion passed 4-0. Deputy Mayor-Chris Mehl: Motion Commissioner-1-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve M. 07:42:39 PM (01:47:20) FYI/Discussion • Mayor Andrus stated she is interested in broadband infrastructure and asked the commission about bringing a policy discussion forward. All agreed. N. 07:44:14 PM (01:48:55)Adjournment Mayor Andrus adjourned the meeting at 7:44 PM. ynthia L.Andrus Mayor ATTEST: FB r' . ��;i' 1. �� ■�, Robin Crough City Clerk ��•, 1883 11 TIV CCU ■ti10.i PREPARED BY: Robin Crough City Clerk Page 6 of 7 Bozeman City Commission Meeting Minutes,November 5,2018 Approved on: 1 e Page 7 of 7