HomeMy WebLinkAbout04- HDR Engineering Stormwater Facility Plan Professional Services Agreement
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PROFESSIONAL SERVICES AGREEMENT
STORMWATER FACILITY PLAN
THIS IS AN AGREEMENT made as of June 28 ___.,2004, between THE CITY OF BOZEMAN, a
Municipal Corporation, P.O. Box 1230, Bozeman, Montana, 59715 ("OWNER") and HDR
Engineering, Inc. with principal office at 1715 South Reserve Street, Suite C, Missoula, MT
59801 ("ENGINEER").
Whereas the accomplishment of the work and services described in this Agreement is essential to thc OWNER'S
public works improvement program.
Whereas thc OWNER intcnds to and has selectcd thc ENGINEER to provide necessary and professional engineering
services for the project.
Whereas the ENGINEER represents that it is willing and qualified to perf()rm the professional engineering services
for this project described in this Agreement.
Therefore, in consideration of the foregoing recitals and the mutual covenants and conditions contained herein, the
parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT A - SCOPE OF SERVICES, and EXHIBIT B -
ENGINEERING FEE ESTIMATE arc hereby incorporated in and made part of this Agreement.
ARTICLE 1 - ENGINEERING SERVICES
1.1. The detailed description of the specific project components is described as fo]]ows:
1.1.] . Prepare a Storm water Facility Plan as described in EXHlBlT A, Scope of Scrviccs.
] .2. The scope of services under this contract arc set forth in this agreement and the attached EXHIBITS.
AB.TICP~ 2---.:....ENGI~EE.wS RESXQN~IBlI"ITJJ~S
2.1. ENGINEER sha]] perform for OWNER professional engineering services in all phascs of thc Project to which
this Agreement applies as hereinafter provided. These services wi]] include, but not be limitcd to, scrving as OWNER's
professional engineering representative for the Project, providing professional engineering consultation and advice and
furnishing customary civil and structural engineering scrviccs incidental thereto.
2.2. The ENGINEER sha]] furnish all labor, materials, equipment, supplies. and incidentals necessary to conduct and
complete thc ENGINEER'S portions of the Project and to prepare and deliver to the OWNER all data, reports, plans.
specifications. and recommendations as designated herein.
2.3. The ENGINEER shall ascertain such information as may have a bearing on the work from local units of
government, public, and private organizations and shall be authorized to procure information from other authorities as to
the extent ofthese contacts and the results thereof.
2.4. The ENGINEER'S work shall be in accordance with the standards of sound engineering practices.
2.5. The ENGINEER shall name a Principal-In-Charge for the duration of the project. The Principal-In-Charge shall
be Dave Clark. P.E., Vice President
2.6. The ENGINEER shall name a Project Manager who shall be the liaison between the ENGINEER and the
OWNER. The Project Manager shall be Amanda B. Mclnnis, P.E. The OWNER may name a Task Director who would
be the liaison between the ENGINEER and the OWNER during the design segment of the Project.
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2.7. The ENGINEER shall submit an estimated progress schedule at thc beginning ofthc work, and monthly progress
reports thereaftcr until the project is completed.
ARTICLE 3 - OWNER'S RESPONSIBILITIES
3.1 The OWNER shall name a Task Dircctor who shall be the liaison between the ENGINEER and the OWNER
during DESIGN segment of the Project. The Task Director designated shall be Bob Murray, P.R.
3.2 The OWNER shall have the right ofreview and examination ofthe ENGINEER'S work at all timcs.
3.3 The OWNER shall make available all records (as-built drawings, construction records, GIS data, etc.) indicating
the existing configuration of the city utilities, city limits, and property records.
ARTICLE 4 - BASIC ENGINEERING SERVICES
The ENGINEER shall render professional Engineering Services as follows:
4.] PRE-DESIGN INVESTlGA TlON PHASE
After written authorization to proceed, ENGINEER shall:
4.1.1 Consult with OWNER to clarify and define OWNER's requirements for the Project and review
available data.
4.1.2 Advise OWNER as to the necessity of OWNER's providing or obtaining from others, data or services
and assist OWNER in obtaining such data or services.
4.1.3. Provide analyses of OWNER's necds, planning surveys, site evaluations and comparative studies of
prospective sites and solutions.
4.1.4. Prepare a Report containing schematic layouts, skctchcs and conceptual dcsign criteria with
appropriate exhibits to indicate clearly the considerations involved (including applicable requirements of
governmcntal authorities having jurisdiction as aforesaid) and the alternative solutions available to
OWNER and setting forth ENGINEER's findings and recommendations. This Report will be accompanied
by ENGINEER's opinion of probable costs for the Project, including the following which will be separately
itemized: Construction Cost. allowance for engineering costs and contingencies, and (on the basis of
information furnished by OWNER) allowances for such other items as charges of all othcr profcssionals
and consultants, for the cost of land and rights-of-way, for compensation for or damagcs to propertics, for
interest and fmancing charges and for other services to be provided by others for Owner. The total of all
such costs, allowance, etc. are hereinafter called "Total Project Costs".
4.1.5. Prcpare a Report as discloscd in Exhibit A.
4.1.6. Furnish ~ copies of the Study and Report documents and review them in person with OWNER.
The Pre-design Investigation Phase will be completed and submitted within ~ calendar days following written
authorization from OWNER to ENGINEER to proceed with that phase of scrviccs.
4.2
PRELIMINARY DESIGN PHASE
DELETED
4.3
FINAL DESIGN PHASE
DELETED
4.4
BIDDING OR NEGOTIATING PHASE
DELETED
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4.5
CONSTRUCTION PHASE
DELETED
4.6.
PROJECT DOCUMENTATION
DELETED
4.7.
CONSTRUCTION TESTING
DELETED
ARTICLE 5 - ADDITIONAL SERVICE.s
5.1. If OWNER wishes ENGINEER to perform any of the following Additional Scrvices, OWNER shall so instruct
ENGINEER in writing, and ENGINEER shall perform or obtain from others such services and will be paid thereforc as
provided in the Agreement:
5.1.1.
Legal land surveys performed to obtain data for preparing easements and rights-of-way descriptions.
5.1.2. Preparation of applications and supporting documents for governmental agencies in addition to those
requircd undcr Basic Services; preparation or review of environmental studies and related services; and
assistance in obtaining environmental approvals.
5.1.3. Services rcsulting from significant changes in the general scope, extent or charactcr of thc Project or
m~jor changes in documentation previously accepted by OWNER where changcs arc due to causcs beyond
ENGINEER's control.
5.] A.
Providing renderings or physical models.
5.1.5. Preparing documents for alternate bids requested by OWNER for work not cxccutcd or for out-of-
sequence work.
5.1.6. Providing other services not otherwise provided for in the Agreement, including services normally
furnished by the OWNER as elsewhere herein described.
5.1.7. Furnishing the services of independent profcssional associatcs or consultants for other than Basic
Services.
5.1.8. DetaiJed property records research and verification of the most current parcel ownership. precise parcel
size and District Boundary dcscription, and the SID financial cvaluations required for the statutory
district creation.
ARTICLE 6 - COMPENSATION FOR ENGINEF,:RJ~G SERYICE
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.].J Egyment. The OWNER shall for the services performed under Section 1.] and 4.1 of this Agreement
pay a total sum in the amount of $194,600.00 for such services.
6.1.2 Pavmt:!}LS9ht:Qldk. Total cumulative payments for the engineering services (Section 1.1) shall not
exceed the following ceilings:
$J~QQQ~~Q (~95% of the fee) until the draft facility plan report has been submitted to the OWNER.
6.1.3 General. Engineer shall submit monthly statements for services rendered. The statements shall be
based upon Engineer's estimate of the proportion of the total services actually completed at the time of billing,
subject to any limitations on Payments based on completion of tasks or specific rctainage requirements pursuant
to the payment provisions ofthe Agreement.
6.1A Reimbursable Expenses. Only those expenses specifically identified for payment under section 6.2 of
this Agreement arc reimbursable. All other expenses related to services performed undcr Section 1.1 and 4.1 are
included in thc Lump Sum Payment (Section 6.1.1) and are not separately reimbursable. Additional Services
specifically identified under the scope of services for payment under 6.1 are not separately reimbursable.
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6.2 DIRECT LABOR COST PAYMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER.
6.2.1 The OWNER shall pay an amount for A<.LditiQ!Ja.LS~L\iq;,$ rendered by the ENGINEER and approved
in writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs times a factor Of..d,o.Q._..__., or
an amount otherwise negotiated at the time such services are requested and approved by the OWNER.
ARTICLE 7 - MEANING OF TERMcS
7.1 AGREEMENT
As used herein the term "this Agrecment" refers to the contcnts of this documcnt and its Exhibits attached hereto and
referred to as if they were part of one and the same document.
7.2 CONSTRUCTION COSTS
Thc construction cost of the entire Project (herein refen-ed to as "Construction Cost") means the total cost to OWNER of
those portions of the entire Project designed and specified by ENGINEER. but it will not include ENGINEER's
compensation and expenses, the cost of land, rights-of-way. or compensation for or damages to, properties unless this
Agrecment so specifics, nor will it include OWNER's legal, accounting, insurance counscling or auditing services, or
interest and financing charges incun-ed in connection with the Project or the cost of other services to be provided by others
to OWNER.
7.3 DIRECT LABOR COSTS
Direct Labor Costs uscd as a basis for payment mean the actual salaries and wages paid to all ENGINEER's personnel
engaged directly on thc Project. including, but not limited to, cnginccrs, architccts, surveyors, designers. drafters,
specification writers, estimators, other technical and business personnel; but does not include indirect payroll related costs
or fringe benefits. For the purposes of this Agreement the principals and employees of the ENGINEER maximum billablc
Direct Labor Costs are:
Principals $~i.L_QO_ /hour
Supervising Engineer II $ 39.3] /hour
Supervising Engineer I $ 34.33 /hour
Senior Engineer II $]..Ll.Sjhour
Scnior Engincer I $ 27.65 /hour
Design Enginecr II $ 25.90 /hour
Dcsign Engineer I $ 23.80 /hour
Staff Engineer $ 22.00 /hour
Senior Environmental Professional $ 30.00 /hour
Environmental Professional $ 22.75 /hour
Senior Technicians $ .1.L1Qjhour
CADD Drafter $J_8.5;5jhour
Technicians $ 12.25 /hour
Two Person Survey Crew $ 35.00 /hour
Clerical $ ]4.00 /hour
7.4 REIMBURSABLE EXPENSES
Reimbursable Expenscs mean the actual expenses incurred by ENGINEER or ENGINEER's indcpcndent professional
associates or consultants directly in connection with the Project, such as expenses for: transportation and subsistence
incidental thereto; obtaining bids or proposals from Contractor(s); subsistence and transportation or Resident Project
Representativcs and thcir assistants; toll telephone calls and telegrams; reproduction of reports, Drawings, Specifications.
Bidding Documents and similar Project-related items; and if authorized in advance by OWNER. overtimc work rcquiring
higher than regular rates. In addition, when compensation for Basic Services is on the basis or Direct Labor Costs method
of payment, Reimbursable Expenses will also include the amount billed to ENGINEER by special consultants employed
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by ENGINEER and authorized by OWNER (other than as an authorized Additional Services) and will also includc
expenses incurred for computer time and other specialized equipment, including an appropriate charge for previously
established programs and expenses of photographic production techniques.
ARTICLE 8 - PAYMENT PROVJSKt~S
8.1 TIMES OF PAYMENTS. ENGINEER may submit monthly statements for Basic Services and approved
Additional Services rendered and for Reimbursable Expenses incurred; however, payments shall not cxcced thc ccilings
provided in 6.1 and 6.2. final payment shall be made only after acceptance of the project by the OWNER. If OWNER
disputes the amount of the billing, OWNER will notify the ENGINEER in writing within ten (] 0) calendar days of the
rcccipt of bill of the dispute.
8.2 REQUESTS FOR PAYMENT. Each requcst for paymcnt shall include a documentation summary of the
period incremental man hours incurred, direct labor rates and billcd rates, dctail ofrcimbursablc costs, total period billing,
and total cumulative billing. When requested by OWNER services for distinct project segments shall be accounted and
billed scparately.
S.3 PAYMENT UNDER TERMINATION. In the event of termination by the OWNEH upon the completion of
any phase of the Basic Services, progress payments due ENGINEER for services rendered through such phase shall
constitute total payment for such services. In the event of such tcrmination by OWNER during any phasc of the Basic
Services, ENGINEER also will be reimbursed for the charges of prc-approvcd indepcndcnt professional associates and
consultants employed by ENGINEER to render Basic Services, and paid for services rendered during that phase on the
basis of the payment provisions of the Agreement. In the event of any such termination, ENGINEER will be paid for
unpaid pre-approved Additional Services and unpaid Reimbursable Expenses which are authorized under this agreement.
ARIICLE.l}._~GENEE.AL CONSIDERA nONS
9.1 TERMINATION OF AGREEMENT
9.1.1 The sole right is hereby reserved to the OWNER to terminate this Engineering Agrecment for any and
all causes or for its convenience at any time upon fifteen (15) days written notice to the ENGINEER.
9. 1.2 If termination for default is effected by the OWNER, an equitable adjustment in the price provided for
in this Agreement shall be made, but (I) no amount shall be allowed for anticipated profit on unperformcd
services or other work, and (2) any payment due to the ENGINEER at the time of termination may be adjusted to
cover any additional costs to the OWNER because of the ENGINEER's default. If termination for convenience
is effected by the OWNER, the equitable adjustment shall include a reasonable profit, as detcrmincd by owner,
for services or other work performed. The equitable adjustment for any termination shall provide for payment to
the ENGINEER for services rendered and expenses incurred prior to the termination, in addition to termination
scttlemcnt costs reasonably incurred by the ENGINEER relating to commitments which had becomc film prior to
the tcrmination.
9.1.3 Upon receipt of a termination action undcr paragraph 9.1.2, the ENGINEER shall (1) promptly
discontinue all affected work (unless the notice directs otherwise), and (2) deliver or otherwise make available to
the OWNER within ten (] 0) days copies of all data, design drawings. specifications, reports, estimates,
summaries and such other information and materials as may have been accumulated by the ENGINEER in
performing this Agreement, whether completed or in process.
9.1.4 In the event this Contract is terminated prior to completion, the original copies of the ENGINEER'S
data, recommendations, plans, specifications, analysis and other related documents prepared by the ENGINEER
prior to said termination shall bc dclivcrcd to and bccomc thc propcrty of thc OWNER.
9.1.5 Upon termination, the OWNER may take over the work and may award another party an Agreement to
complete the work under this Agreement.
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9.1.6 OWNER'S right to terminate is in addition to any other remedies OWNER may have under the law.
9.1.7 ENGINEER may terminate this contract if the OWNER substantially fails to perform in accordance
with its obligations under this contract provided ENGINEER notifies OWNER of its intention to do so. Thc
ENGINEER must provide the OWNER with sufficient int"ormation to determine what obligations under the
contract have not been met. The OWNER will have fifteen (15) days from the date notice is received to cure and
default specifically set forth in said notice.
9.2 INSPECTION AND AUDIT
All books, papers, records, payrolls, vouchers and invoices relating to costs and expenditures incurred as to the
performance of the services by the ENGINEER hereunder shall be made available to the OWNER. or their authorized
reprcsentatives for audit and rcvicw, at the ENGINEER'S respectivc offices at all rcasonable times during the contract
pcriod and for three years from the date of final payment.
9.3 EMPLOYMENT
Thc ENGINEER warrants that he has not employed or retained any company or persons, other than a bona fide employee,
working solely for the ENGINEER, to solicit to secure this contract, and that he has not paid or agrccd to pay any
company or person, other than bona fide employees working solely for the ENGINEER, any fee, commission, percentage,
brokcrage fcc, gifts or any other considerations contingent upon or resulting from thc award or making of this Contract.
For breach or violation of this warranty, the OWNER shall have the right to annul the Contract without Jiability or in its
discretion to deduct from the price or consideration or otherwise recover the full amount of such fee, commission,
pcrcentage, brokerage fee, gift or contingent fee.
All employees of the ENGINEER or other persons while engaged in the performance of work or services required by the
ENGINEER shall be considered employees of the ENGINEER only and not of the OWNER.
9.4 NONDISCRIMINATION
Thc ENGINEER will not discriminate on the basis of race, color, religion. crced, political ideas, scx, age, marital status,
national origin or disability in employment or provision of services. The ENGINEER shall be subject to and comply with
Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all regulations promulgated there
under.
9.5 SUBLETTING OR ASSIGNING OF WORK
The ENGINEER shall not sublet or assign any of the work covered herein without prior written approval ofthc OWNER.
9.6 STANDARD OF CARE
In providing services under this agreement, the ENGINEER will perform in a manner consistent with the degree of care
and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. If any
service should be found to be not in conformance with this standard, the ENGINEER shall, at thc OWNER's request, re-
perform the service at its own expense. Engineer shall also, at its own expense, make such changes, modifications or
additions to the project which are made necessary as a result of the initial non-performance or the re-performancc of
services. The OWNER's rights herein are in addition to any other remedies the OWNER may have under the law.
9.7 LEGAL RELATIONS
9.7.1 The ENGINEER shall comply with all Federal, State, and Local laws and ordinances applicable to the
work to be done.
9.7.2 The ENGINEER agrees to indemnify. hold harmless, and dcfcnd the OWNER, its officers, directors,
agents, and employces from and against any suits, causes of action, claims, demands, damages, costs.
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expenses. obligations, and liability of any character, including attorney's fees, arising out of or resulting
from or in connection with the ENGINEER's negligent performance of the services specified in this
agreement, or wj]]ful misconduct The ENGINEER wj]] be held responsible only for those damages.
costs, attorney's fees, and liabilities as arc attributable to the ENGINEER's percent of fault as
compared with 100% of the fault giving rise to the damages.
9.7.3.
In an appropriate case in which attorney's fees are awarded to the OWNER following a wrongful
refusal of a tender of defense, said fees may include fees and salary paid by the OWNER to the City
Attorney or other in-house counsel.
9.7.4
The indemnity required herein shall not be limited by reason of the spccification of any particular
insurance coverage in this agreement.
9.7.5
The ENGINEER shall perform this agreement as an independen1 contractor, and as such, is rcsponsiblc
to the OWNER only as to the results to be obtained in the work herein specified, and to the extent that
the work shall be done in accordance with the terms, plans and specifications. The ENGINEER shall
have and maintain complete control over all of its employees, subcontractors, agents and operations,
being rcsponsible for any required payroll deductions and providing required benefits, such as, but not
limited to, worker's compensation with statutory limits, and unemployment insurance.
9.8 INSURANCE
The ENGINEER shall secure and furnish to the OWNER certificate of insurance, therein, naming the OWNER as an
additional insured, to include thirty (30) days notice of cancellation or non-renewal.
Without limiting any of ENGINEER's obligations hereunder, ENGINEER shall secure and maintain, until the work is
completed and accepted by the OWNER, insurance coverage naming the OWNER as additional insured with minimum
insurance coverage as follows:
D'Qr;:_.Q,LC9YxT.age
Limjt~
Emplovers' Liability:
$ 100,000 per accident
General Liability:
Bodilv Iniurv & Propertv Damage
Single and combined:
$.LPOO--,QOJl pcr accidcnt
General Aggregate:
$2,000,000
Excess Liabilitv coverage (umQrell~
$.19.90.000 each occurrence
Automobile:
BQdily InLI.!!Y covering all
automobiles, trucks,-
tractors, trailers, or
other automotive equip-
ment whether owned or
rented by Engineer or
owned by employees of
Engineer.
$] .000.000 each person
$1,000,000 each occurrence
PJ:QPe.D-y_Qi:!.ma,W covering
all automobiles, trucks,
tractors, trailers or other
automotive equipment whether
owned or rented by Engineer
or owned by employees of
Engineer
$100.000 each occurrence
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Bodilv Iniury &I>IQQ.9[tY
P.!imJ!g9 Single and combined
$ LOPQ,OQO each occurrence
In addition to thc abovc insurance coverage. the ENGINEER shall secure and maintain. until the work is complctcd and acccptcd by the
O\VNER, and without naming OWNER as an additional insured. professional crrors and omissions coverage a~ rollow~:
Professional Errors & Omissions:
UOOO,OOO per claim and
aggregate each occurrencc
9.9 ENDORSEMENT
Thc ENGINEER shall place his endorsement on all drawings and other data furnished by him.
9.10 OWNERSHIP OF DOCUMENTS
The parties admit and agree the documents produced under this agreement are not intendcd or reprcsented to be suitable
for reuse by OWNER or any other individual on any other project. Any rcuse without writtcn verification or adaptation by
ENGINEER will be at OWNER's sole risk and without liability or legal exposure to ENGINEER. or to ENGINEER's
independent professional associates or consultants. Files in electronic media format of text, data, graphics, or of other
types that arc furnished by ENGINEER to OWNER are only for convcnicncc of owncr. Any conclusion or information
obtained or derived from such electronic files will be at the user's sole risk.
9.11 PUBLIC INFORMATION
The ENGINEER shall not issue any statements. releases or information for public dissemination without prior approval of
the OWNER.
9.12 PROPRIETARY RIGHTS
If patentable discoveries or inventions should result from work required herein, all rights accruing from such discoveries
or inventions shall be joint property of the ENGINEER and the OWNER. Provided that the OWNER, state agencies or
political subdivisions and the United States Government shall have the irrevocable, noncxclusive, nontransferable and
royalty-free license to use each invention in the manufacture, use and disposition, according to law, of any article or
material, and in the use of any method that may be developed as part of thc work described and contemplated herein.
9.13 RECORDS
The ENGINEER shall maintain accounting records and other evidence pertaining to the cost incurred and to make thc
records available at all reasonable times during the Contract term and for one (1) year from the date of final payment.
Such accounting records and other evidcncc pertaining to the cost incurred will be made available for inspections by
OWNER.
9.14 SUCCESSORS IN INTEREST
The covenants, agreements and all statements in this Contract apply to and shall be binding on the heirs, personal
representatives, successors and assigns ofthe respective parties.
9.15 ATTORNEY'S FEES AND COSTS
That in the event it becomes necessary for either Party of this Contract to retain an attorney to enforce any of the terms or
conditions of this Contract or to givc any notice requircd hercin. then the prevailing Party or the Party giving notice shall
be entitled to reasonable attorney's fees and costs, including fees. salary, and costs of in-house counsel to include City
Attorney.
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9.16 MODIFICATIONS AND AMENDMENTS
That any amendment or modification of this Contract or any provisions herein shall be made in writing or executed in the
same manner as this original document and shall after execution become a part of this Contract.
In witness Whereof, the Parties hereto do make and execute this Agreement.
CITY 0.1<' BOZEMAN, MONT ANA
ENGINEER
BY_~.
BY Jrn~tll 4cah'j-
Mara Foley, Vice Preside.
ITS: Acting City Manager
DATE:
June 28, 2004
DATE:
CfV;t-l (,1 ) :J.O()L!
ATTEST:
By.(JFf ~
(Cler of Commlsslon)
H:\0417\04S\DOCS\CONTRACTS\ Wastewater Facility Plan Services Agreement FINAL.doc
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Exhibit A
Detailed Scope of Services
The purpose of this project is to prepare a Stormwater Facilities Plan. Planned engineering
services to be performed are limited to those tasks described below.
TASK 100
PROJECT MANAGEMENT
OBJECTIVES:
Plan and execute the Stormwater Facilities Plan in accordance with an established schedule
and budget.
HDRlMMI SUBTASKS:
101 Project Coordination Meetings
Conduct bi-monthly meetings with the appropriate HDR/MMI and City staff to
review status of the planning effort. To the extent possible, these will be
coordinated with other meetings and workshops. The project duration is assumed to
be 18 months.
102 Monitoring
Monitor project's progress including work completed, work remaining, budget
expended, schedule and estimated cost of work remaining and estimated cost at
completion. Manage activities within task budgets.
DELlVERABLES:
. Meeting notes as required.
CITY INVOLVEMENT:
· Participate in teleconferences and meetings.
· Review project status reports and approve invoices.
TASK 200
EXISTING SYSTEM INVENTORY
OBJECTIVES:
Gather existing system information and organize it into an accessible format. The
information gatberedin this task will be the foundation for mapping, data base compilation,
field survey and reconnaissance, modeling, capital improvements planning and
recommendations in the storm water plan. Summarize existing system in a sunrmary
memorandum that will be incorporated directly into the Facilities Plan.
HDRlMMI SUBT ASKS:
201 Collect and Inventory Existing System Information
HDR/MMJ will review existing reports, records, logs, system maps and as-built
drawings relating to the storm drainage facilities. A meeting will be held '\\rith the
HDR/MMI team and City staff to discuss existing database, field survey, and report
data; requirements for field survey and existing data verification; and format for data
storage, transfer and display. The focus of this task is to compile available physical
system information, incorporate system information into the existing City mapping
system (i.e. inverts and pipe sizing) to t.he extent the budget for this task aUows.
The City will compile existing as-built drawings from SlDs that included storm
improvements and HDR/MMI will develop a map of the City's drainage network
including pipe diameter (8" or greater), ditches with bottom width t,'Teater than one
foot, catch basins and manholes, and where data is available, include rim elevation
and invert elevation, pipe upstream and downstream invert elevations, and pipe
material where available on the as-built drawings.
The limits of the mapping are assumed to be the City limits. HDR/MMI will collect
existing mapping of the irrigation network from the conservation district and ditch
company on Farmer's Canal.
202 Asset ManagementlGASB 34 Compliance
HDR/MMI will provide budget level estimates of'value of existing infrastructure
(based on estimated year of construction and construction cost provided by the
City), estimate of remaining useful life of infrastructure (based on Task 302-
Condition Assessment), and estimated replacement C~)sts (based on unit costs for
construction) to assist the City Fmance Department in achieving GASE 34
compliance. This information will be stored in the stormwater system database.
203 Quality Control for System Inventory and Database
A database for the storm drainage system will be compiled from City-supplied base
data in a format defined in Task 201. HDR/MJ\lI will review the data supplied and
prepare the network, as necessary to import the model. Pipes will be linked, data will
be reviewed for accuracy, and additional system data that are necessary for an
inventory and system analysis may be requested from t.he City. The City has agreed
to complete the foUow-on work to connect the network and provide additional data.
See City involvement below.
204 Existing System Summary Memorandum
A sunrmary memorandum reporting the location, and condition of the existing City's
Stormwater System will be prepared. Historical areas of catch basin and manhole
overtopping and maintenance issues will be recorded in the Summary Memorandum
ba~ed on interviews with City staff. This memorandum will be directly incorporated
into the Facilities Plan in Task 700. Five (5) copies of the memorandum will be
presented to the City for review. A single comprehensive set review comments
received from the City and incorporated into the final memorandum.
DELlVERABLES:
. System inventory and electronic database on a CD
. ESRl shape flies of the City's storm water system
. Hard copy of stormwater map
. Exi~ting System Summary Memorandum
CITY INVOLVEMENT:
. Conduct flow monitoring in selected locations on an individual event basis or
on a continuous basis to support hydraulic modeling effort
. Assist HDR/MMl in field verification of the model by providing existing
system operation and maintenance information.
. City will provide system data as requested, including GPS locatjons and
invert elevations to complete the existing dat.a set. Estimated to be 15 days
of GPS work.
. City will provide as-built drawings to HDR/MMI, including pipe size,
material, year of construction.
. Supply existing system maps, including electronic files, surveys, plans and
GIS database.
. Participate in staff interviews.
. Prcl'iride review comments on memorandum.
TASK 300 STORM DRAINAGE SYSTEM ANALYSIS
OBJECTIVE:
Review hydraulic and water quality service level deficiencies, and recommend improvements
to alleviate deficiencies. Summarize analysis in a summary memorandum that will be
inc01porated directly into the Facilities Plan.
HDRlMMISUBTASKS:
301 Qualitative Drainage/Irrigation System Analysis
HDR/MJ\iIJ will intenriew City of Bozeman staff to document anecdotal evidence of
known deficiencies in the existing storm drainage system, including areas of known
flooding. Irrigation ditch company personnel will also be intenriewed in an effort to
determine the hydrologic conditions in which the ditch system overflows and where
the overflows t.ake place. Four 2-hour interviews are assumed.
302 Condition Assessment
HDR/MMI will recommend that the City conduct closed circuit television (CCTV)
inspection of key segments of the existing stonnwater system greater than 30" in
diameter to develop an assessment of the condition of backbone infrastructure.
HDR/MMI will develop a scoring system to prioritize maintenance, repair, or
replacement-related projects. The information will be stored in the stormwater
system database.
303 Proposed Project Development
In problem areas identified in Tasks 301 and 302 proposed projects will be
developed. A description of each project, location and purpose will be provided.
304 Model Development and Calibration
Model calibration will be completed using historical data such as rainfall records,
high water marks, and previous flow monito.ring. Capacity restrictions identified in
the model will help further enhance the system inventory. Flow monitoring data and
peak flow measurements will be used to. calibrate the model. The model is intended
to cover major pipelines (>24") in the downtown area only. No model selection task
has been included'- Its assumed :A.'"P. SWMlv1 will be used.
305 System Analysis Summary Memorandum
A summary memorandum will be prepared which documents the existing and
forecasted problems resulting from hydraulic system analysis. Included in the
summary memorandum will be budgetary level opinions of project costs and O&M
costs for proposed projects in areas of City concern. The goal of this memorandum
is to provide tbe City a draft of tbeproposed system improvements for review prior
to the development of [mal system recommendations. A map showing
recommended storm water system improvements will be prepared. This
memorandmn will be directly incorporated into tbe Facilities Plan in Task 700. Five
(5) copies of the memorandum will be presented to tbe City. A single set of review
comments from the City will be incorporated into the final memorandum.
306 City Commission Presentation and Public Meeting
Prepare for, and present alternative analysis to, the City Commission and the public.
The City Commission and public meeting presentations wiD be limited to 20 minutes
each. The ODe public meeting will follow the City Commission meeting.
DELlVERABLES:
· Model including collection system, service area, land use and drainage layers.
· System Analysis summary memorandum
. System improvement map
CITY INVOLVEMENT:
. City will begin recording CCTV of storm pipelines this summer, beginning
with lines 36" diameter and larger.
. Assist HDR/MMI in field verification of model by providing existing system
operation and maintenance information, anecdotal evidence of flooding
areas, and previous flow monitoring during storm events.
· Conduct flow monitoring in selected locations on an individual event basis,
or on a continuous basis, to support the hydraulic modeling effort in Task
300.
TASK 400 PHASE 2 STORMWATER COMPLIANCE
OBJECTIVE:
The objective of this task is to prepare a Phase 2 approach memorandum that will
incorporated directly into the Stonnwater Facilities Plan.
HDRlMMI SUBTASKS:
401 Response to General Permit and City of Bozeman Permit Application
HDR/MMI will assist tbe City in responding to DEQ comments on the Bozeman
pennit application. HDR/MMI will modify the existing pennit application as
needed to meet DEQ requirements. One workshop is planned to discuss the
response and any modifications required.
In addition, HDR/MMI will assist the City in drafting a response letter to the
General Permit when it is released for comment. One draft letter will be prepared
for City review.
402 Phase 2 NPDES Permit Water Quality Considerations
HDR/MMI will assist the City in consideration of the water quality objectives related
to stormwater management in Bozeman, the Phase 2 NPDES penult, and local
drainage and surface water quality. Existing surface water Lluality data will be
reviewed. The MDEQ preliminary draft Phase 2 Stormwater NPDES pennit
monitoring requirements will be reviewed and recommendations made related to
surface water quality monitoring. The state water quality impairment list (Section
303(d) list) and potential TMDLs will be reviewed to identify relevant local water
quality impairments. Pollutant parameters of concern will be identified and to the
extent possible based on available literature data, these pollutants will be associated
with drainage management alternatives considered in Task 600. To the extent that
ayailable data and information allows, planned Phase 2 NPDES pennit activities will
be linked to pollutants of concern and potential water quality benefits.
403 Estimated Staff and Direct Cost Impact of Permit Program
HDR will reyiew the final pennit application and provide an estimated breakdown of
staff hours and direct costs associated \vith each permit actiyity throughout the initial
5-year permit cycle. Information will be included in the summary memorandum in
Task 407.
404 Co-Permitting Assistance
HDR will participate in two negotiation sessions including MSU and MDT. HDR
wilI provide recommendations to the City on a reasonable cost sharing arrangement
between the co-permitted parties in a memorandum. In addition, meeting minutes
from the negotiation sessions will be submitted.
405 BMP Manual
Review previously developed drainage/ stormwater design manuals for applicable
policies and engineering requirements. Develop a simplified manual for use in the
City of Bozeman, including no more than 10 B:MPs. Eacn R:MP will include
maintenance, strong points, drawbacks, and estimated costs for each system as well
as where the BMP is best used.
406 Other City Facilities Industrial Stormwater Permitting Assistance
The Wastewater Treatment Plant and has applied for stormwatet permit coverage
under the new Phase 2 roles. The City shop also needs a permit drafted and a
stormwater pollution prevention plan prepared.
HDR/MMI will prepare a draft pennit application and Stormwater Pollution
Prevention Plans based on mapping and data provided by the City for the City shop.
The City will review the draft application and provide comment. HDR/MMI will
incorporate City comments and prepare the application for submission to MDEQ.
In addition, HDR/MMI will assist the City in responding to MDEQ comments on
the Wastewater Treatment Plant and Shop permits, to the extent that the budget
assigned to this subtask allows.. Tne landfill already has an industrial discharge
permit.
407 Phase 2 Permitting Summary Memorandum
A summary memorandum on the approach to Phase 2 permitting will be prepared.
One meeting with DEQ will be scheduled to review the draft memorandum.
Comments from DEQ will be incorporated as appropriate. A summary of the Phase
2 approach will be presented to the City Commission. Five (5) copies of the
memorandum will be presented to the City staff. A single comprehensive set review
comments received from the City and incorporated into the final memorandum.
DELlVERABLES:
. Phase 2 Permitting Summary Memorandum
. Meeting minutes from MDT /MSU Negotiations
CITY INVOLVEMENT:
. Review permit response letter
· Surface water quality data from historical sampling and monitoring.
· Conduct water quality sampling in selected locations on an individual event
basis, or on a continuous basis, to support the assessment of water quality
benefits/impacts in Task 400.
· Participate in MDT /MSlJ Negotiations
. Review NPDES permit applications
. Review summary memorandum.
TASK 500
Financial Management Evaluation
OBJECTIVE:
Obtain a working knowledge of the City's baseline financial condition for their storm water
activities. Provide evaluation of alternatives and recommendations on possible funding
avenues for stormwater activities. Prepare surrunary memorandum that will be incorporated
as a chapter in the Facilities Plan in Task 700.
HDRlMMI SUBT ASKS:
501 Current Method Assessment
Evaluate the current method of ccwermg stormwater needs through the street
department funds.
Work with the City to more specifically define the stormwater program in terms of
resources and costs associated with planning, capital, or other programs and needed
administrative support.
This will be done at a conceptual level of program desib:rn. Given budget and
scheduling constraints, engineering identification of specific capital projects will use
information from the concurrent engineering master plan efforts.
The goal of this effort is to produce a general defInition of program needs to
estimate the cost of further planning and design efforts; to estimate initial capital and
operational funding requirements; and to provide information as to the need for
action, what benefits will result, and expected costs.
502 Consider Alternate Sources of Revenue
Evaluate potential methods for equitable allocation of benefits among
project/program beneficiaries. Discuss who pays for maintenance of existing and
future proposed facilities. lnclude a summary of the merits of forming a stormwater
utility. Address the issue of developer improvements in the analysis of the user
charge system including developer fmanced drainage improvements.
503 Financial Management Evaluation Summary Memorandum
A summary memorandum of the rate alternatives will be prepared reviewing City
expenditures and proposed future expenditures under future conditions. Five (5)
copies of the memorandum will be presented to the City staff. A single
comprehensive set review comments received from the City and incorporated into
the final memorandum.
DELlVERABLES:
. Capital improvement sununary and cost allocation
. Evaluation of financing and user charge options
. Financial Management Sununary Memorandum
CITY INVOLVEMENT:
. Review financing management and alternatives and provide input and
direction on preferences.
TASK 600
RECOMMENDED PLAN
OBJECTIVE:
The objective of this task is to select a recommended plan for the storm drainage systems
from the alternatives developed in Task 300 and account for activities and fmancial impacts
from Phase 2 described in Task 400.
The recommended alternatives will be evaluated in a workshop format and a priority ranking
will be developed. A summary memorandum will be prepared noting the recommended
system improvements. This memorandum will be incorporated as a chapter in the Facibties
Plan in Task 700. A capital improvement schedule and a plan for implementation of
recommended improvements will also be included.
HDRlMMI SUST ASKS:
601 Recommended Plan Workshop
The focus of this half-day workshop will be to jointly evaluate, rank, proposed
projects for the storm drainage system. Projects will be evaluated in terms of
hydraulic performance, water quality benefit, operational feasibility, maintenance
requirements, and economic factors (capital cost, O&M cost, and present worth).
Other City capital projects will be considered in the final ranking and
recommendations. Public input will be included as part of this process.
602 Cost Estimates
Planning level capital cost estimates for projects identified to be included in the 5-
year ClP will be provided. Less detailed, preliminary cost estimates will be provided
for future long-term recommendations and projects. Literature data on the cost of
stormwater facilities will be used as the basis for most cost estimating. Where
available, bid tabulations from similar projects, as well as other cost estimating
resources from similar projects will be gathered to assist in the basis for cost.
603 Recommended Plan Summary Memorandum
A plan for implementation for the recommended alternative will be prepared. This
plan will include a description of the recommended projects and their priorities. This
information will be compiled into a summary memorandum. This memorandum will
be directly incorporated into the Facilities Plan in Task 700. Five (5) copies of the
memorandum will be presented to the City staff A single comprehensive set review
comments received from the City will be incorporated into the final memorandum.
DELlVERASLES:
· Hard Copy printouts of ClP projects as an Appendix to the Facilities Plan
. Recommended Plan Summary memorandum
· Capital improvements schedule included in Summa.ry memorandum
CITY INVOLVEMENT:
· Provide estimates of current levels of operations and maintenance efforts for
the existing storm sewer system and stortnwater management facilities.
· Proyide water quality data and other measmes of performance of existing
system stormwater facilities
· Participate in project workshops
· Provide bid tabs from City projects, if needed
TASK 700 FACILITIES PLAN PREPARATION
OBJECTIVE:
To develop a Storm Water Facilities Plan to incorporate the results of the analysis of this
existing system, capital improvement pro6>1:am, rate evaluation and Phase 2 permitting. 'The
final technical memorandums will be assembled into one document that will form the Storm
Water Facilities Plan. Tbis document will be structured according to a format similar to the
following outline:
Chapter 1:
Chapter 2:
Chapter 3:
Chapter 4:
Chapter 5:
Chapter 6:
Appendices:
System Inventory and Database
CIP Project Sheets
Executive Summary
Existing System Summary (from Task 2(0)
System Analysis Summary (from Task 300)
Phase 2 Permitting Summary (from Task 400)
Financial Summary (Task 500)
Recommended Plan Summary (from Task 600) .
701 Prepare Draft Facilities Plan
A draft Facilities Plan will be prepared to document the hydraulic analysis, mapping,
and future stormwater planning work. The objective is a streamlined Stormwater
Facilities Plan with detailed grapbics and maps, supported by the technical
memoranda and model documentation as background. The City will distribute this
draft plan for review. Ten copies will be provided.
702 Present Draft and Final Facilities Plan to City Commission and Public
Prepare for and present draft plan and final plan to the City Commission and to the
public in two separate meetings. The City Commission and public meeting
presentations will be limited to 20 minutes. The public meetings will follow the City
Cornniission meetings.
703 Prepare and Deliver Final Facilities Plan
Based on a single comprehensiv.e set of review comments, revisions to the draft
report will be made and the final report will be assembled. Fifteen (15) copies
delivered to the City along with one CD of the plan in pdf format.
"
DELlVERABLES:
· A comprehensive Stonnwater Facilities Plan will be prepared to document
the hydraulic analysis, mapping, and future planning work.
CITY INVOLVEMENT:
· Provide training facilities, computers, and software for training
. A ttend training for up to 4 City employees
. Review comments on draft plan
TOTAL
MM
HDR
~
EXHIBIT B-PROJECT BUDGET
STORM WATER FACILITIES PLAN
HDR PROJECT NO. 10944
CITY OF BOZEMAN, MONTANA
36 9,400
$34,700
44
56
'.8:4
COST
HOURS
EXPENSES
CLERICAL
PROJECT ENGINEER
SENIOR ENGINEER 2
SENIOR ENGINEER
ASST. PROJECT
MANAGER
EXPENSES
CLERICAL
CAD TECHNICIAN
PROJECT
ENGINEER
SENIOR
ENGINEER 1
PROJECT
MANAGER
cl
2,
24
~1
14
46
.250
32
14
4~
2
4
2
8
16
500
50
550
~
500
100
.800
250
o
flit
18
22
4
4
38
Ie>"
o
10
4
4
8
2
2
8
28
200
200
200
200
,000
,800
6
20
8
4
Task Series Task
Project Manal!""T1.~~1
1 011'~,'P.?i!lrdiQ!\llOrr~elii!!l~
1 02 Monitoring
Subtotal
Existing Syst:'TIlnv~2l~rx
;~2~.~...-.....~....~.Ject.'.e.'....'.t.'....M.'.a.'.a.'...iid....n.......a.........g.I.',.nvl!flto...e.. m..................e..........n.............t.......~.G..............~................s............B.sIjj..........34..............g................c.s.......~.m..................:m.... I.....i.a....t.~....pl.c.............~............. ..........................._........................r
20 O'~Ct!ilkofldr~lt\v~.aooDaliillil$&
204 Existing Syste m Su mmary M em orandu m
Storm Drainal!~.S~~~m ~~~IX~!~.. ............. ....... . ............. ........
301 il!!la_e..PJaJna~~)iorl9YSlllm.~S.......(
302 Gondil ion Asses sm ent
303 fj~ffl~~l\1WIDe6i.f
3 04 ..~od~lpe~~18R'TIt.~.~..?n~...8?'i~;?tio~
305 R~P.r)gtjl~U.91!~Wr~OIJ(
306 City Commission Pre sentalion/P u bl i c Meeting
00
200
300
,
:,
~...
98,
8
4
!
20
fijijiDP.
_ $28,300
o
S 194 ,600
o
o
250
o
16
58
o
,~
16
4
4
24
o
o
o
16
!Q
!!!!
8
16
.!fi
40
TOTAL
4
4
!
16
40
24
~
80
306
12
80
~
00
--
Pha se 2
401
402
403
404
405
406
407
601
602
603
Su btotal
P Ian Preparation
~~;l~....~.'....e.'.,....'.~....e.'..'.,.-.'.,.n...'...t.D.D.,...........~.'..,a.'......h.'.......,........r....F....,.r...~...,.a. IM.P.'.'.'.'.r. ~ter,......~.'..,.rl.a.r.....~._.c.............,.o..'..~~I~~i~.~...~...,...........~........b....II~
703 p~anoDeli\re(Fml!lMasterp!an i' "'f'_f_
Subtotal
TOTAL HOURS
300
150
600
200
600
,850
8
50
24
24 0
- -
4
4
4
400
600
600
500
100
600
600
600
1,200
8,400
8
.~
4
o
20
o
..Q
16
92
16
Jl
26
8
40
4
l!H
24
72
4'
4
~
12
]
20
4'
24
~
88
414
Maste
500
600
700
6/4/2004
Page
p' ".'....ate r\1 OS95\001123\swbudget
Page I of2
, ,,-
AMENDMENT NO. I TO
PROFESSIONAL SERVICES AGREEMENT
FOR
STORMW A TER FACILITY PLAN
THIS IS AN AGREEMENT made as of December 20 2004
, ,
between THE CITY OF BOZEMAN, a Municipal Corporation, P.O. Box 1230, Bozeman,
Montana, 59771-1230 (OWNER) and HDR ENGINEERING, INC. ("HDR"), 1715 South
Reserve Street, Suite C, Missoula, Montana 59801 (ENGINEER).
WHEREAS thc partics prcviously cntercd into a Profcssional Scrvices Agrecmcnt dated
June 28, 2004, herein referred to as thc Original Agrcemcnt, for profcssional engineering services
for the Stormwater Facility Plan; and
WHEREAS, the parties desire to amend provisions of the Original Agreement to include
stormwater facility planning services for Montana State University.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT A-I - SCOPE OF SERVICES -
MSU STORMWATER COLLECTION SYSTEM PLANNING AND EXHIBIT B-1
ENGINEERING FEE ESTIMATE are hereby incorporatcd in and madc part of this Agrccment.
Article 1 - ED!!ineerine: Services
Section 1.1 of the Original Agreemcnt is rcplaccd with the following:
11. The detailed description ofthc spccific project components is described as follows:
1.1.1. Prepare a Stonnwater Facility Plan for the City of Bozeman as described in Exhibit
A, Scope of Services, and provide stormwater collection system planning scrviccs for
Montana Statc Univcrsity as dcscribcd in Exhibit A-I.
Article 6 - Compensation For Ene:ineerine: Service
Section 6.1.1 and 6.1.2 ofthc original agrccmcnt is rcplaccd with thc following:
By:~A,~
(City Manager)
ice President
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Payment. The OWNER shall for services perfonned under Section 1.1 and 4.1 of
this Agreement pay a total sum in the amount of $271,000 for such services. ENGINEER
shall submit separate invoices for services provided under the original agreement and this
amendment.
6.1.2 Payment Schedule. Total cumulative payments for the engmeenng servIces
(Section 1.1) shall not cxceed the following ceilings:
$257.450 (~95% of fee) until the draft facility plan has been submitted to the OWNER.
Except as specifically amended herein, the Original Agreement shall remain in full force
and eUed and the parties shall be bound by all terms and conditions therein.
In witness whereof, the Parties hereto do make and exccute this Agreement.
CITY OF BOZEMAN, MONT ANA
HDR ENGINEERING, INC. ("HDR")
Date:
December 20, 2004
Oate:_.__ 'JiCl SO. .(00</
1--'- ( "j
ATTEST:
BY:
~/~
(Clerk of Commission)
Page2of2
Exhibit A..1
,I
Scope of Services.. MSU Stormwater Collection system Planning
The purpose of this project is to prepare a Stormwater I iacilities Plan. Planned engineering
services to be performed are limited to those tasks described below.
TASK 100
PROJECT MANAGEMENT
OBJECTIVES:
Plan and execute the StormwaterFacilities Plan in accordance with an established schedule
and budget.
HDRlMMI SUBTASKS:
101 Project Coordination Meetings
Amanda McInnis will serve as Project Manager for HDR/MMI. Ed Sondeno will
serve as project manager for MSU. To the extent possible, project coordination
meetings will be coordinated with other meetings and workshops.
102 Monitoring
Monitor project's progress including work completed, work remaining, budget
expended, schedule and estimated cost of work remaining and estimated cost at
completion. Manage activities within task budgets.
DELlVERABLES:
. Meeting notes as required.
MSU INVOLVEMENT:
. Participate in tcIeconferences and meetings.
. Review project stahlS reports and approve invoices.
..
t
TASK 200
EXISTING SYSTEM INVENTORY
OBJECTIVE:
Gather existing system information and organize it into an accessible format. The
information gathered in this task will be the foundation for mapping, data base compilation,
field survey and reconnaissance, modeling, capital improvements planning and
recommendations in the storm water plan. Summarize existing system in a slUnmary
memorandum that will be incorporated directly into tlle Facilities Plan.
HDRlMMI SUBTASKS:
201 Collect and Inventory Existing System Information
HDR/MMI will review existing system maps relating to the storm drainage facilities.
A meeting will be held with the HDR/ MMl team and MSU staff to discuss existing
database, field survey, and report data; requirements for field survey and existing data
verification; and format for data storage, transfer and display. The focus of this task
is to compile available physical system information, incorporate system information
into the existing map (i.c. inverts and pipe sizing) to the extent the budget for this
task allows, and coach MS U on additional data needs.
MSU will compile existing mapping that include existing storm improvements.
I ':xisting storm improvements consist of pipe diameter (8" or greater), ditches with
bottom width grcater than one foot, catch basins and manholes, and where data are
available, include run elevation and invert elevation, pipc upstream and downstream
invert elevations, and pipe material where available on the as-built drawings.
HDR/MMI will develop a map of the MSU's drainage network from the mappulg
compiled by MSU.
Where inconsistencies exist in the sources of information, HDR/MMl will evaluate
key components Ul the field. ^ budget of sixteen hours of a staff enguleer's tune is
allocated for field review and a budget of twenty-four hours of a two-person survey
crew is allocated in help establishing locations and elevations. If additional effort is
required for this task, H 1) R/MMI will work witll MSU to ulCrease the task budget or
explore other means to collect needed data.
The limits of the mappulg are assumed to be thc current MSU campus boundary at
the time this contract is executed. Additional survey may be providcd at the direct
costs shown in Task 700.
202 Quality Control for System Inventory and Database
A database for the storm draulage system will be compiled from the MSLJ-supplied
base data in a format defined Ul Task 201. HDR/MMI will utilin~ the data supplied
to prepare the model.
203 Existing System Summary Memorandum
A summary memorandum reporting the location and condition of the cxisting MSlJ
Stormwater Systcm will be prepared. Historical areas of catch basin and manhole
overtopping and maintenance issues will be recorded in the Summary Memorandum
based on interviews with MS LJ staff. This memorandum will be directly
incoll)()rated into the Facilities Plan in Task 600. Five (5) copies of thc
..
..
memorandum will be presented to MSU for review. A single comprehensive set
review comments received from MSU and incorporated into the fInal memorandum.
DELlVERABLES:
. System inventory and electronic database on a CD
. Maps of the MSU storm water system
. lIard copy of stormwater map
. Existing System Summary Memorandum
MSU INVOLVEMENT:
. Assist HDR/MMI in field verification of the model by providing existing
system operation and maintenance information.
. MSU will provide as-built drawings to HDR/MMI, including pipe size,
material, year of construction.
. Supply cxisting system maps, including electronic meso
. Participate in staff interviews.
. Provide review conunents on memorandum.
TASK 300 STORM DRAINAGE SYSTEM ANALYSIS
OBJECTIVE:
Establish hydraulic scrvice levels, review hydraulic and water quality service level
deficiencies, and rccommend improvements to alleviate deficiencies. Evaluate systcm
rcsponsc to proposed changed in land use. Summarize analysis in a summary memorandum
that will be incorporated directly into the Facilities Plan.
HDR/MMI SUBTASKS:
301 Qualitative Drainage System Analysis
lID R/MMI will intcrview MS U staff to document anecdotal evidence of known
deficiencies in the existing storm drainage system, including areas of known flooding.
One 2-hour intcrvi<.~w is assumed.
302 Condition Assessment
HDR/MMl will arrange conducting closed circuit television (CCTV) inspcction of
key segments of thc existing stormwater system to develop an assessment of the
condition of key infrastructure. MSU will provide access to facilities as needed.
HDR/MMI will develop a scoring system to prioriti7;e maintenance, repair, or
replacement-related projects. The information will be stored in the stormwater
system database. Equipment will be rented for two days.
303 Proposed Project Development
In problem areas identified in Tasks 301 and 302 proposed projects will be
developed. A description of each project, location and purpose will be provided.
..
t
304 Model Development and Calibration
Model calibration will be completed using historical data such as rainfall records,
high water marks, and flow monitoring described below. Capacity restrictions
identified in the model will help further enhance the system inventory.
HDR /MMI will work in conjunction with MSU staff to measure flows within the
campus system at up to four key locations in the drainage system for a period of one
week at each location. Flow measurement equipment will be rented for two weeks,
and may be extended as budget allows.
Flow measurements within dIe campus system will be done by utilizing City
equipment, HDR /MMI personnel for software setup, and download and MSU
personnel for any con fined space entry work.
305 System Analysis Summary Memorandum
A summary memorandum will be prepared which documents dIe existing and
forecasted problems resulting from hydraulic system analysis. Included in the
summary memorandum will be budgetary level opinions of project costs and O&M
costs for proposed projects in areas of MSU concern. The goal of this memorandum
is to provide MS U a draft of the proposed system. improvements for review prior to
the development of final system recommendations. A map showing recommended
storm water system improvements will be prepared. This memorandum will be
directly incorporated into the Facilities Plan in Task GOO. Five (5) copies of the
memorandum will be presented to MSU. ^ single set of review comments from
MSU will be incorporated into the final memorandum.
DELlVERABLES:
. Model including collection system and drainage layers.
. System Analysis summary memorandum
. System itnprovement map
MSU INVOLVEMENT:
. Assist HDR/MMI in field verification of the model by providing existing
system operation and maintenance information, anecdotal evidence of
flooding areas.
. Provide personnel for assistance in flow measurement with guidance from
HDR/MMI staff
TASK 400 PHASE 2 PERMIT COMPLIANCE
OBJECTIVE:
The objective of this task is to prepare a Phase 2 approach memorandum that will be
incorporated directly into the Stormwater Facilities Plan.
DELlVERABLES:
. Phasc 2 Permitting Summary Memorandum
,. "t"
HDRlMMI SUBTASKS:
401 Response to DEQ Comments and General Permit
HDR/MMI will assist MSU in responding to DEQ comments on the Bozeman
permit application. HDR/MMI will modify the existing permit application to mcet
DEQ rcquirements. One workshop is planncd to discuss the response and
modifications.
402 Estimated Staff and Direct Cost Impact of Permit Program
I-1DR will review the final permit application and provide an cstimatcd breakdown of
staff hours and direct costs associated with each pcrmit activity throughout the initial
5-year permit cycle. Information will be included in thc summary memorandum in
Task 403.
403 Phase 2 Permitting Summary Memorandum
A sununary memorandum on the approach to Phasc 2 pcrmitting will be prepared.
One meeting with DEQ will be scheduled to rcvicw the draft memorandum.
Comments from DEQ will be incorporatcd as appropriate. rive (5) copies of the
memorandum will be presented to the MSU. A single comprehensive set review
comments received from MS U and incorporated into the final mcmorandum.
MSU INVOLVEMENT:
. Review permit response lettcr
. Review NPDES pcrmit applications
. Revicw sumrnary rnemorandum.
TASK 500 RECOMMENDED PLAN
OBJECTIVE:
The objective of this task is to select a recommended plan for the storm drainage systems
from the alternatives devcloped in Task 300 and account for activities and financial impacts
from Phase 2 described in Task 400.
The recommended alternatives will be evaluated in a workshop format and a priority ranking
will be dcveloped. A sununary memorandum will be prepared noting the recommcndcd
system improvcments. This memorandum will bc incorporated as a chapter in the Facilities
Plan in Task 600. A capital improvement schedule and a plan for implementation of
reconunended improvements will also be included.
HDRlMMI SUBT ASKS:
501 Recommended Plan Workshop
The focus of this half-day workshop will bc to jointly evaluate and rank proposed
projects for the storm drainage system. Projects will be evaluated in terms of
hydraulic performancc, water quality benefit, operational feasibility, maintenance
requiremcnts, and economic factors (capital cost, O&M cost, and present worth).
_ ,''f ..
502 Cost Estimates
Planning level capital cost estimates for projects identified to be included in near
term will be provided. Less detailed, preliminary cost estimates will be provided for
future long.term recommendations and projects. Literature data on the cost of
stormwater facilities will be used as the basis for most eost estimating. Where
available, bid tabulations from similar projects, as well as other cost estimating
resources from similar projects will be gathered to assist in the basis for cost.
503 Recommended Plan Summary Memorandum
This plan will include a description of the recommended projects and their priorities.
This information will be compiled into a summary memorandum. This
memorandum will be directly incorporated into the Facilities Plan in Task 600. Five
(5) copies of the memorandum will be presented to the MSU staff. A single
comprehensive set review comments received from MSU will be incorporated into
the final memorandum.
DELlVERABLES:
. Hard Copy printouts of recommended capital projects as an Appendix to the
Facilities Plan
. Recommended Plan Summary memorandum
MSU INVOLVEMENT:
. Provide estimates of current levels of operations and maintenance efforts for
the existing storm sewer system and stormwatcr management facilities.
. Provide water quality data and other measures of performance of existing
system stormwater facilities
. Participate in project workshops
TASK 600 FACILITIES PLAN PREPARATION
OBJECTIVE:
To develop a Stormwater Facilities Plan to incorporate the results of the analysis of this
existing system, capital improvement program, and Phase 2 permitting. The final technical
memoranda will be assembled into one document that will form the Storm Water J.'acilities
Plan. '1 'his document will be structured according to a format similar to the following outline:
Chapter 1: Executive Summary
Chapter 2: Existing System Summary (from Task 200)
Chapter 3: System Analysis SutIunary (from Task 300)
Chapter 4: Phase 2 Permitting Summary (from Task 400)
Chapter 5: Recommended Plan Summary (from Task 500)
Appendices: System Inventory and Database
C:IP Project Sheets
.
.. ..c..... .
601 Prepare Draft Facilities Plan
A draft Pacilities Plan will be prepared to document the hydraulic analysis, mapping,
and future stormwater planning work. The objective is a streamlined Stormwater
Facilities Plan with detailed graphics and maps, supported by the technical
memoranda and model documentation as background. MSU will distribute this draft
plan for review. Five copies will be provided.
602 Present Draft and Final Facilities Plan
Prepare for and present draft plan and final plan to the planning group in two
meetings.
603 Prepare and Deliver Final Facilities Plan
Based on a single comprehensive set of review comments, revisions to the draft
report will be made and the final report will be assembled. Three (3) copies
delivered to MSU, and one copy to the City, along with one CD of the plan in pdf
format.
DELlVERABLES:
. ^ comprehensive Stormwater I iacilities Plan will be prepared to document
the hydraulic analysis, mapping, and fuhlre planning work.
MSU INVOLVEMENT:
. Review comments on draft plan
TASK 700 ADDITIONAL SERVICES
OBJECTIVE:
IIDR/MMI will assist MSU in providing additional serviees at the request of MSU at the
following rates:
Principals
Supervising Engineer II
Supervising Engineer I
Senior Engineer II
Senior Engineer I
Desibl11 Engineer II
Design Engineer T
Staff Engineer
Senior Environmental Prof.
Environmental Professional
Senior Technicians
CADD Drafter
Technicians
') 'wo Person Survey Crew
Clerical
$ 135,00 /hour
$ 11 H.OO /hour
$ 103.00 /hour
$ 93.45 /hour
$ 83.00 /hour
$ 77.70 /hour
$ 71.40 /hour
$ 66.00 /hour
$ 90.00 /hour
$ 68.25 /hour
$ 65.10 /hour
$ 55.65 /hour
$ 36.75 /hclUr
$ 100.00 /hour
$ 42.00 /hour
..
..
p:\water\ 10895\001
23\revisedmsuswbudget.xls
Page
2/1/2004
600
500
400 -
300
200
Task Series Task
Project Management
1 011~.rdini!!ion MeeY!191iJ
102 Monitoring
Subtotal
Existing Systernlllventory
201:lIplnvef!l.ory Exi_Ilysl1'-lm.lnforma1ibn
202 Quality Control for System Inventory and Database
203 :::lImYstem .Summalliior~i<dum:
Subtotal
Storm Analysis
Q[~inag~~~lha&S
Assessment
Phase 2 Permit Compliance
401
402 Estimated Staff and Direct Cost Impact of Permit
403 phase~J__",larYMin~::
Subtotal
Recommended Plan
501
502 Estimates
503~d6dJlin$!1mmarylem.I!l1
Subtotal
Facilities Plan Preparation
601 [_'Uq,'aft F.~litiEii:Plli
602P...,~~.,:~_.n....,t. ,~aft &,~..i~al ~aC....i...I..~..I.,.i..e.......s..,....,..P....,la.n.... ?
603 "m~I=.~d De!Wer FmalltaClHfles Plan
Subtotal
TOTAL HOURS
l~.....,. .................................................................'..................
~
40
84
-
16
4
4
24
16
4
12
4
4
20
.!!
8
4
4
24
24
48
78
600
'j.Bi!I
1,300
4,800
-,
24
16
52
54
TOTAL
12
24
8
44
,
4
o
160
16
36
,ooi!
1
1
$76,400
1
o
2
o
o
o
2
4
6
1,W
'!;1}:B'
150
~:
o
o
1
16
8
6
8
81
4
4
4
4
4
4
100
100
2,oQQl
20D
2,700
5001-:
BJ
~J
2i
16
c~
o
o
o
t
:21 ..84:-
96 4
~
J
,000
o
600
2,400
JIIgt)I)
4,600
4]300
$16,900
8,100
3,900
5,300
517,300
$
$
$
24
8
32
o
4
4
o
4
12
16
100
50
150
16
14
30
QrtWtvJt)ffi4u'
12
D1
o
12
12
$
$
5,000
3,500
$9,400
100
PROJECT
MANAGER
SENIOR
ENGINEER
PROJECT
ENGINEER
CAD TECHNICIAN
CLERICAL
EXPENSES
ASST. PROJECTISENIOR
MANAGER ENGINEER
MMJ
SENIOR ENGINEERrENGINEERI
2 SURVEY
CLERICAL
EXPENSES
HOURS
COST
EXHIBIT B-1-ENGINEERING FEE ESTIMATE
MSU STORMWATER FACILITIES PLAN
HDR PROJECT NO. 10944
CITY OF BOZEMAN, MONTANA
HDR
TOTAL
,
.... ..............
.'"-
..
.~
C'
.
~
...
..
~
AMENDMENT NO.2 TO
PROFESSIONAL SERVICES AGREEMENT
FOR
STORMW ATER FACILITY PLAN
\. 0
THIS IS AN AGREEMENT made as of J V \.j / , 2006,
between TIlE CITY OF BOZEMAN, a Municipal Corporation, P.O. Box 1230, Bozeman,
Montana, 59771-1230 (OWNER) and HDR ENGINEERING, INC. ("HDR"), 1715 South
Reserve Street, Suite C, Missoula, Montana 59801 (ENGINEER)
WHEREAS the parties previously entered mto a Professional Services Agreement dated
JWle 28, 2004, herein referred to as the Original Agreement, for professional engineenng services
for the Stormwater Facility Plan; and
WHEREAS, amendment No.1 changed provisions of the Ongmal Agreement to include
stormwater facihty planning services for Montana State University.
NOW, TI-IEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The Agreement and the terms and conditions therein shall remain tmchanged other than those
sections and attachments hsted below,
Exhibit A-I Scope of Semces - MSU Storm water Collection system Plannmg, Task 200 the
EXisting System Inventory is amended to include additional survey work. The additional survey
workinc1udes the following;
80 hours survey crew @ $100 = $8,000
60 hours of senior engineer II @ $93.45 = $5,607
Survey equipment 10 days at $200 = $2,000
Total = $15,607
Page 1 of2
Except as specifically amended herein, the Original Agreement shall remam in full force and effect
and the parties shall be bound by all terms and conditions therein.
In witness whereof, the PartIes hereto do make and execute this Agreement.
CITY OF BOZEMAN, MONTANAHDR ENGINEERING, INe. ("HDR")
BY'~fi~ ~
(City Manager)
By:~4/J?1"~,L,;~~
Am~daM~~~ice President
Date:
11Ic/C~
Date:
, - .2-1. o(p
ATTEST:
~
BY:~
(Clerk ofCommisslOn)
Page 2 of2