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Home My WebLink About11-28-18 DRB Minutes (Draft) Design Review Board Wednesday, November 28th, 2018 at 5:30 pm City Hall, Commission Room | 121 N. Rouse Ave. A. Call meeting to order and Roll Call Present Were:  Brady Ernst  Scott Freimuth  Mark Hufstetler (Chair)  Ethan Barlow  Pete Costanti  Christopher Keil  Charlie Franklin  Mayor Cyndy Andrus (Commission Liaison)  Marty Matsen (Director of Community Development)  Brian Krueger (Staff Liaison) B. Changes to the Agenda C. 05:31:40 PM (00:00:04) Minutes  11.14.18 Minutes (PDF) o 11.14.18 Video 05:31:40 PM (00:00:04) MOTION to approve minutes from November 14th, 2018 meeting: Brady Ernst 05:31:56 PM (00:00:20) MOTION SECONDED: Ethan Barlow 05:31:57 PM (00:00:21) VOTE: All in Favor – Motion Carries D. Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. E. Non-Action Items 1. 05:32:19 PM (00:00:43) Work Session/discussion to determine ways in which the board can improve the meeting format to provide a clearer recommendation to project applicants. 05:33:11 PM (00:01:35) Board members and City staff took turns providing personal goals for what they’d like to accomplish during the evening’s meeting. 05:47:45 PM (00:16:09) Director of Community Development, Marty Matsen, charged Design Review Board members with helping to identify the areas in a development review application where the applicant is not meeting code requirements and to help offer alternative solutions to the issues identified by the project Planner. 05:57:34 PM (00:25:58) Development Review Manager, Brian Krueger, provided some insight on the project review process and provided clarification regarding conditions of approval in that they apply to unique situation, not review standards. 06:04:22 PM (00:32:46) Mayor, Cyndy Andrus supported feedback from Development Review Manager, Brian Krueger as being most helpful to the City Commission when receiving recommendations for projects. 06:06:59 PM (00:35:23) Board members and staff discuss methods in which they can focus more on feedback related directly to standards as opposed to subjective design feedback that may vary from member to member. Following, they discussed the timing of the review and how the board might be able to review the project earlier in the process without lengthening project review time. 06:34:53 PM (01:03:17) Board members and staff discussed ways in which to provide a better summary of feedback for applicants after board review for a project based on the Unified Development Code (UDC). The discussion progressed into potential changes in process during the meeting which would increase productivity during the meeting. 07:09:04 PM (01:37:28) Board members and staff discussed training and information which may be helpful to new board members. 07:26:17 PM (01:54:41) Board Chair summarized the items discussed to improve the Design Review Board meeting process:  Receive guide sheet from staff to provide guidance regarding code elements that DRB members are likely to reference  City Staff will provide paper copies of documents such as UDC used during course of review  Limit applicant presentations to ten minutes to follow Commission Meeting format  Chair will be more stringent in asking other members of the board to ensure meeting stays on track  Chair or board member will provide summary of discussion when Motion is presented  Mayor Andrus will provide sheet to help guide meeting format F. FYI/Discussion 1. Future Agenda Items G. 07:28:40 PM (01:57:04) Adjournment For more information please contact Brian Krueger at bkrueger@bozeman.net This board generally meets the second and fourth Wednesday of the month at 5:30pm Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 406-582-3232 (TDD 582-2301).