HomeMy WebLinkAbout12-10-18 City Commission Packet Materials - C6. Adopt the Parking Fund CIP for FY 2020-2024
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kristin Donald, Finance Director
SUBJECT: Adopt the Parking Fund Capital Improvement Plan (CIP) for Fiscal
Years 2020-2024.
AGENDA ITEM TYPE: Consent
MEETING DATE: December 10, 2018
RECOMMENDATION: Adopt the Parking Fund Capital Improvement Plan (CIP) for
Fiscal Years 2020-2024.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. The Assistant City
Manager and other city staff met in November to develop the attached Capital Plan for the
equipment and capital needs of the Parking Fund.
Relationship to the Strategic Plan:
• This year we worked towards item 7.1 b -Create a Culture of Innovation by changing
our CIP database system for project tracking and plan development. We are now using
our city-wide budgeting system’s project module for all CIP items. This will make it
easier to merge approved projects into the recommended budget, begin tracking projects
in their initial stages, and give us increased project cost reporting. The change has
resulted in a different report “look-and-feel,” and we are working to evolve and refine
how the CIP reports appear.
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• We are also recommending that we continue to innovate the plan for next year by
increasing the CIP threshold from its current level of $10,000 to a new minimum level of
$25,000. Currently, the $10,000 threshold causes many maintenance and other
operational budget items to be included in the capital plan. For the FY21 to FY25 CIP we
recommend using a $25,000 threshold. This will align us with best practices and allow us
to make better capital decisions by focusing on true capital items and less maintenance
and operational expenses.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission does not
wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY20.
Report compiled on: November 27, 2018
Attached: Parking Fund CIP Section
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PARKING FUND FINANCIAL SUMMARY Financial Summary Current YearFY19 FY20 FY21 FY22 FY23 FY24UnscheduledProjected Beginning Balance Dedicated to CIP 573,373$ 677,184$ 892,468$ 919,517$ 769,060$ 592,151$ Plus: Parking Revenues Dedicated to CIP61,280$ 64,344$ 67,562$ 70,940$ 74,487$ 78,211$ Cash In Lieu of Parking Plus: Parking Revenues Dedicated to Capital 67,562$ 70,940$ 74,487$ 53,604$ 53,604$ 53,604$ ‐$ Plus: Downtown TIF Interest Contribution 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Plus: TIF Contribution for parking lot redesign and improv. 300,000$ 280,000$ 170,000$ ‐$ ‐$ ‐$ Plus: Grant funding for P024 27,000$ Less: Carryforward FY18 (250,000)$ Less: Scheduled CIP Costs (adjusted) (112,031)$ (210,000)$ (295,000)$ (285,000)$ (315,000)$ (410,000)$ (1,900,000)$ Projected Year‐End Cash Dedicated to CIP 677,184$ 892,468$ 919,517$ 769,060$ 592,151$ 323,966$ Assumptions Made for Revenue Estimates: Current YearFY19 FY20 FY21 FY22 FY23 FY24Estimated Annual Parking Fund Revenues 1,021,340$ 1,021,340$ 1,072,407$ 1,126,027$ 1,182,329$ 1,241,445$ Estimated Growth in Revenues 0% 5% 5% 5% 5% 5%Total Estimated Revenues 1,021,340$ 1,072,407$ 1,126,027$ 1,182,329$ 1,241,445$ 1,303,517$ Current Revenues Dedicated to CIP % 6.0% 6.0% 6.0% 6.0% 6.0% 6.0% Plus: Increase Dedicated to Capital Improvements % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 6.0% 6.0% 6.0% 6.0% 6.0% 6.0%Total Estimated Revenues Dedicated to Capital 61,280$ 64,344$ 67,562$ 70,940$ 74,487$ 78,211$ ProjectedProjectedCURRENT$(210,000)$(295,000)$(285,000)$(315,000)$(410,000)$(1,900,000)FY19 FY20 FY21 FY22 FY23 FY24 UNSCHEDULEDPARKING FUND CAPITAL PROJECTS 57
PARKING FUND PROJECT SUMMARY Project # Project Name FY2020 FY2021 FY2022 FY2023 FY2024P001WILLSON LOT REDESIGN ‐ ‐ ‐ 300,000 ‐ P004 SURFACE PARKING LOT HARDWARE & SOFTWARE SYSTEMS 15,000 15,000 15,000 15,000 ‐ P012 ARMORY LOT REDESIGN AND IMPROVEMENTS ‐ ‐ 250,000 ‐ ‐ P014 PARKING GARAGE CRACK MAINTENANCE AND REPAIR ‐ ‐ 20,000 ‐ ‐ P017 ROUSE PARKING LOT RE‐DESIGN AND IMPROVEMENTS ‐ 280,000 ‐ ‐ ‐ P020 PARKING VEHICLE LEASES 45,000 ‐ ‐ ‐ ‐ P023PARKING TECHNOLOGY PHASE II 150,000 ‐ ‐ ‐ ‐ P024BLACK LOT IMPROVEMENTS ‐ ‐ ‐ ‐ 410,000 Fiscal Year totals 210,000 295,000 285,000 315,000 410,000 58
PARKING FUND DETAIL BACKGROUND Parking Revenues are unpredictable; a large portion of the funds (roughly 50%) comes from parking enforcement (ticket/fine) revenues. Parking operations do not generate adequate revenues to fund capital replacement or expansion projects. The Parking Fund must rely heavily on the Downtown Tax Increment Finance (TIF) District to support its capital plan. The Downtown TIF is planning to contribute $1,000,000 to Parking Capital between FY19‐FY21. CAPITAL PLAN SUMMARY The Parking plan has the continuing update of hardware and the rotation of parking lot re‐design and resurfacing. $619,319.00 $584,593.00 $647,708.63 $788,713.00 $958,379.00 $660,083.41 $‐ $200,000.00 $400,000.00 $600,000.00 $800,000.00 $1,000,000.00 $1,200,000.002014 2015 2016 2017 2018 Average FY14‐FY18Parking Fund Revenues59
Project Name YearDescription AmountTotal Project #WILLSON LOT REDESIGN 300,000 DESCRIPTION: ‐ IMPROVE THE PARKING LOT LAYOUT, SET‐BACKS, ‐ LANDSCAPING, SIGNAGE, LIGHTING, REQUIRED STORM ‐ WATER TREATMENT INFRASTRUCTURE REQUIREMENTS AND ‐ PARKING KIOSK. ‐ ALTERNATIVES CONSIDERED: ‐ KEEP LOT AS IS ‐ ADVANTAGES OF APPROVAL: ‐ IMPROVED FUNCTIONING OF PARKING LOT ‐ ADD OPERATING COSTS: ‐ MINIMAL ‐ SURFACE PARKING LOT HARDWARE & SOFTWARE SYSTEMS 15,000 DESCRIPTION: ‐ IT IS HIGHLY LIKELY THE DOWNTOWN PARKING LOTS WILL ‐ BE TRANSITIONED TO A FEE LOTS. THIS WILL REQUIRE ‐ THE PURCHASE AND INSTALLATION OF PAY‐AND‐DISPLAY ‐ KIOSKS FOR EACH PARKING LOT ESTIMATED TO COST ‐ $60,000. THE PADS AND VEHICLE PROTECTION WILL BE ‐ INSTALLED AS A PART OF EACH SURFACE LOT S REDESIGN ‐ ALTERNATIVES CONSIDERED: ‐ DO NOT CONVERT LOTS TO PAY LOTS; CONTINUE THE ‐ CURRENT PRACTICE OF PERMIT HOLDERS AND FREE 2‐HOUR ‐ PARKING. ‐ ADVANTAGES OF APPROVAL: ‐ CITIZENS USING THE SURFACE LOTS WILL PAY FOR THE ‐ ACTUAL TIME THEY USE THE FACILITIES. REVENUE ‐ FROM PARKING CHARGES CAN BE USED TO SUPPORT ‐ THE PARKING OPERATIONS AND FUND ADDITIONAL ‐ PARKING ASSETS. THIS EQUIPMENT WILL IMPROVE THE ‐ EFFICIENCY OF PARKING OFFICERS MONITORING ‐ PARKING RULES IN THE DOWNTOWN. ‐ ADD OPERATING COSTS: ‐ MINOR OPERATIONAL COSTS. ‐ WILLSON LOT REDESIGN 2023300,000 P001 SURFACE PARKING LOT HARDWARE & SOFTWARE SYSTEMS 202015,000 P004 (FY20)60
Project Name YearDescription AmountTotal Project #SURFACE PARKING LOT HARDWARE & SOFTWARE SYSTEMS 15,000 DESCRIPTION: ‐ IT IS HIGHLY LIKELY THE DOWNTOWN PARKING LOTS WILL ‐ BE TRANSITIONED TO A FEE LOTS. THIS WILL REQUIRE ‐ THE PURCHASE AND INSTALLATION OF PAY‐AND‐DISPLAY ‐ KIOSKS FOR EACH PARKING LOT ESTIMATED TO COST ‐ $60,000. THE PADS AND VEHICLE PROTECTION WILL BE ‐ INSTALLED AS A PART OF EACH SURFACE LOT S REDESIGN ‐ ALTERNATIVES CONSIDERED: ‐ DO NOT CONVERT LOTS TO PAY LOTS; CONTINUE THE ‐ CURRENT PRACTICE OF PERMIT HOLDERS AND FREE 2‐HOUR ‐ PARKING. ‐ ADVANTAGES OF APPROVAL: ‐ CITIZENS USING THE SURFACE LOTS WILL PAY FOR THE ‐ ACTUAL TIME THEY USE THE FACILITIES. REVENUE ‐ FROM PARKING CHARGES CAN BE USED TO SUPPORT ‐ THE PARKING OPERATIONS AND FUND ADDITIONAL ‐ PARKING ASSETS. THIS EQUIPMENT WILL IMPROVE THE ‐ EFFICIENCY OF PARKING OFFICERS MONITORING ‐ PARKING RULES IN THE DOWNTOWN. ‐ ADD OPERATING COSTS: ‐ MINOR OPERATIONAL COSTS. ‐ SURFACE PARKING LOT HARDWARE & SOFTWARE SYSTEMS 202115,000 P004 (FY21)61
Project Name YearDescription AmountTotal Project #SURFACE PARKING LOT HARDWARE & SOFTWARE SYSTEMS 15,000 DESCRIPTION: ‐ IT IS HIGHLY LIKELY THE DOWNTOWN PARKING LOTS WILL ‐ BE TRANSITIONED TO A FEE LOTS. THIS WILL REQUIRE ‐ THE PURCHASE AND INSTALLATION OF PAY‐AND‐DISPLAY ‐ KIOSKS FOR EACH PARKING LOT ESTIMATED TO COST ‐ $60,000. THE PADS AND VEHICLE PROTECTION WILL BE ‐ INSTALLED AS A PART OF EACH SURFACE LOT S REDESIGN ‐ ALTERNATIVES CONSIDERED: ‐ DO NOT CONVERT LOTS TO PAY LOTS; CONTINUE THE ‐ CURRENT PRACTICE OF PERMIT HOLDERS AND FREE 2‐HOUR ‐ PARKING. ‐ ADVANTAGES OF APPROVAL: ‐ CITIZENS USING THE SURFACE LOTS WILL PAY FOR THE ‐ ACTUAL TIME THEY USE THE FACILITIES. REVENUE ‐ FROM PARKING CHARGES CAN BE USED TO SUPPORT ‐ THE PARKING OPERATIONS AND FUND ADDITIONAL ‐ PARKING ASSETS. THIS EQUIPMENT WILL IMPROVE THE ‐ EFFICIENCY OF PARKING OFFICERS MONITORING ‐ PARKING RULES IN THE DOWNTOWN. ‐ ADD OPERATING COSTS: ‐ MINOR OPERATIONAL COSTS. ‐ SURFACE PARKING LOT HARDWARE & SOFTWARE SYSTEMS 202215,000 P004 (FY22)62
Project Name YearDescription AmountTotal Project #SURFACE PARKING LOT HARDWARE & SOFTWARE SYSTEMS 15,000 DESCRIPTION: ‐ IT IS HIGHLY LIKELY THE DOWNTOWN PARKING LOTS WILL ‐ BE TRANSITIONED TO A FEE LOTS. THIS WILL REQUIRE ‐ THE PURCHASE AND INSTALLATION OF PAY‐AND‐DISPLAY ‐ KIOSKS FOR EACH PARKING LOT ESTIMATED TO COST ‐ $60,000. THE PADS AND VEHICLE PROTECTION WILL BE ‐ INSTALLED AS A PART OF EACH SURFACE LOT S REDESIGN ‐ ALTERNATIVES CONSIDERED: ‐ DO NOT CONVERT LOTS TO PAY LOTS; CONTINUE THE ‐ CURRENT PRACTICE OF PERMIT HOLDERS AND FREE 2‐HOUR ‐ PARKING. ‐ ADVANTAGES OF APPROVAL: ‐ CITIZENS USING THE SURFACE LOTS WILL PAY FOR THE ‐ ACTUAL TIME THEY USE THE FACILITIES. REVENUE ‐ FROM PARKING CHARGES CAN BE USED TO SUPPORT ‐ THE PARKING OPERATIONS AND FUND ADDITIONAL ‐ PARKING ASSETS. THIS EQUIPMENT WILL IMPROVE THE ‐ EFFICIENCY OF PARKING OFFICERS MONITORING ‐ PARKING RULES IN THE DOWNTOWN. ‐ ADD OPERATING COSTS: ‐ MINOR OPERATIONAL COSTS. ‐ SURFACE PARKING LOT HARDWARE & SOFTWARE SYSTEMS 202315,000 P004 (FY23)63
Project Name YearDescription AmountTotal Project #ARMORY LOT REDESIGN AND IMPROVEMENTS 250,000 DESCRIPTION: ‐ THIS PROJECT IS SCHEDULED AFTER THE COMPLETION OF ‐ THE ETHA HOTEL CONSTRUCTION PROJECT. LAYOUT, SET‐ ‐ BACKS, LANDSCAPING, SIGNAGE, LIGHTING, SIDEWALKS, ‐ AND STORM WATER TREATMENT FACILITIES ARE BEING ‐ PLANNED. ‐ ALTERNATIVES CONSIDERED: ‐ KEEP THE LOT AS IS. ‐ ADVANTAGES OF APPROVAL: ‐ BETTER FUNCTIONING AND SAFER PARKING LOT LAYOUT. ‐ WILL REDUCE A SIGNIFICANT AMOUNT OF UNTREATED ‐ STORMWATER RUNOFF. INCREASED REVENUE AND ‐ PARKING ASSET COORDINATION THROUGH THE ‐ IMPLEMENTATION OF PAY KIOSKS. ‐ ADD OPERTING COSTS: ‐ NEW ASPHALT WILL REQUIRE LESS MAINTENANCE, BUT ‐ PLANTINGS AND LANDSCAPING WILL REQUIRE ADDITIONAL ‐ MAINTENANCE. ‐ PARKING GARAGE CRACK MAINTENANCE AND REPAIR 20,000 DESCRIPTION: ‐ INCLUDES LASER MEASURING OF DECK GAPS AND ‐ ROUTINE REPAIRS AND PATCHING OF CONCRETE DECK ‐ SURFACES. STRUCTURAL GAP REPAIR IS ANTICIPATED ‐ EVERY 3 YEARS WITH ROUTINE CAULKING IN BETWEEN. ‐ ALTERNATIVES CONSIDERED: ‐ MOVING TO AN EVERY OTHER YEAR GAP MAINTENANCE ‐ OR REDUCING THE FREQUENCY OF STRUCTURAL GAP ‐ FILLING ‐ ADVANTAGES OF APPROVAL: ‐ WILL EXTEND THE LIFE OF THE PARKING GARAGE DECK ‐ SURFACES. ‐ ADD OPERATING COSTS: ‐ NONE ‐ ARMORY LOT REDESIGN AND IMPROVEMENTS 2022250,000 P012 PARKING GARAGE CRACK MAINTENANCE AND REPAIR 202220,000 P014 64
Project Name YearDescription AmountTotal Project #ROUSE PARKING LOT RE‐DESIGN AND IMPROVEMENTS 280,000 DESCRIPTION: ‐ ROUSE LOT IMPROVEMENTS LAYOUT, SET‐BACKS, ‐ LANDSCAPING, SIGNAGE, LIGHTING, SIDEWALKS, AND ‐ STORMWATER TREATMENT FACILITIES. THESE ‐ IMPROVEMENTS ARE SEPARATE FROM ANY CREEK ‐ RESTORATION PROJECT AND WILL ONLY INVOLVE THE ‐ SURFACE LOT. ‐ ALTERNATIVES CONSIDERED: ‐ MAINTAIN CURRENT CONFIGURATION. ‐ ADVANTAGES OF APPROVAL: ‐ BETTER FUNCTIONING AND SAFER PARKING LOT LAYOUT. ‐ INCREASED REVENUE AND PARKING ASSET ‐ COORDINATION THROUGH THE IMPLEMENTATION OF ‐ PAY KIOSKS. ‐ ADD OPERATING COSTS: ‐ NEW ASPHALT WILL REQUIRE LESS MAINTENANCE, BUT ‐ PLANTINGS AND LANDSCAPING WILL REQUIRE ADDITIONAL ‐ MAINTENANCE. ‐ ROUSE PARKING LOT RE‐DESIGN AND IMPROVEMENTS 2021280,000 P017 65
Project Name YearDescription AmountTotal Project #PARKING VEHICLE LEASES 45,000 DESCRIPTION: ‐ IN THE FALL OF 2016, THE PARKING DIVISION ‐ TRANSITIONED FROM UTILIZING OLD POLICE VEHICLES TO ‐ LEASED PRIUS HYBRIDS. INITIAL INDICATIONS ARE THAT‐ THESE VEHICLES WILL WORK EXCEPTIONALLY WELL FOR ‐ PARKING ENFORCEMENT DUTIES AND WILL REDUCE THE ‐ FUEL CONSUMPTION AND MAINTENANCE COSTS WHEN ‐ COMPARED TO THE RETIRED PATROL VEHICLES. ‐ ALTERNATIVES CONSIDERED: ‐ CONTINUE TO USE RETIRED PATROL VEHICLES, LEASE ‐ HYBRID VEHICLES AT $280/PM. 12,000 MILE ANNUAL ‐ USAGE. PURCHASE NEW CARS. ‐ ADVANTAGES OF APPROVAL: ‐ LOW COST VEHICLES THAT ARE SUITABLE FOR THE ‐ PARKING ENFORCEMENT FUNCTION; RE‐USE OF POLICE ‐ VEHICLES ONCE THEY ARE NO LONGER SUITABLE FOR ‐ FIRST‐RESPONDER USE. ‐ ADD OPERATING COSTS: ‐ ANTICIPATING MAINTENANCE REQUIREMENTS FOR USED ‐ POLICE VEHICLES IS DIFFICULT AT BEST AS THEIR AGE ‐ AND CONDITION WERE THE PRIMARY REASONS THEY WERE ‐ REPLACED IN THE PD. MAINTENANCE AND OPERATIONS ‐ FOR LEASED VEHICLES WOULD BE LIMITED TO OIL ‐ CHANGES AND FUEL COSTS AND WOULD BE SIGNIFICANTLY ‐ LOWER THAN THE CURRENT FLEET. ‐ PARKING VEHICLE LEASES 202045,000 P020 66
Project Name YearDescription AmountTotal Project #PARKING TECHNOLOGY PHASE II 150,000 DESCRIPTION: ‐ CAPACITY SIGNS, PARKING APP, ETC ‐ ALTERNATIVES CONSIDERED: ‐ ADVANTAGES OF APPROVAL: ‐ ADD OPERATING COSTS: ‐ BLACK LOT IMPROVEMENTS 410,000 DESCRIPTION: ‐ IMPROVE THE PARKING LOT LAYOUT, SET‐BACKS, ‐ LANDSCAPING, SIGNAGE, LIGHTING, REQUIRED STORM ‐ WATER TREATMENT INFRASTRUCTURE REQUIREMENTS AND ‐ PARKING KIOSK. ‐ ALTERNATIVES CONSIDERED: ‐ KEEP LOT AS IS ‐ ADVANTAGES OF APPROVAL: ‐ IMPROVED FUNCTIONING OF PARKING LOT ‐ ADD OPERATING COSTS: ‐ MINIMAL ‐ 410,000 P024 PARKING TECHNOLOGY PHASE II BLACK LOT IMPROVEMENTS20202024150,000 P023 67
Unscheduled Project NameUnscheduled Project Description AmountProject #Purchase of property for future parking facilities in the Downtown Parking District.The Downtown Strategic Parking Management Plan was adopted by the Parking omission and City Commission in July 2016. The plan outlines 26 strategies to address current and future parking issue in the Downtown. Over the next year, the Parking Commission will be working with city staff, downtown stakeholders and the community at large on next steps based on the adopted plan. The acquisition and construction of future parking assets (surface and structured) is a fundamental component. Costs and locations of those needed assets are not know, but our current Black (Carnegie) Parking lot was appraised at $1.5 M in 2011. 1,500,000 P016Parking Garage Roof ProjectConstruction in the downtown core has increased demand for parking space in the Garage. The demand for additional space is anticipated with construction projects both planned and underway. The top floor of the garage has limited use during the winter months as snow removal is difficult due to limited clearances. Installing a roof on the top floor would allow for maximum utilization of the garage year around. 400,000 P015Total Parking Unscheduled1,900,000 UNSCHEDULED68