HomeMy WebLinkAbout12-03-18 City Commission Packet Materials - C7. Amendment 9 to PSA with Morrison-Maierle for N. 7th Lighting and Sidwalk
Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: David Fine, Urban Renewal Program Manager SUBJECT: North 7th Avenue Lighting and Sidewalk Project, Engineering Contract Amendment Number 9 with Morrison-Maierle
MEETING DATE: December 3, 2018
AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign Contract Amendment Number 9 with Morrison-Maierle. BACKGROUND: For the past several years, the top priority project for the Midtown Urban Renewal Board has been installing sidewalks setback from N. 7th Avenue, new architectural street lights, and enhanced landscaping along the corridor. The aim is to enhance the quality of the built environment and active transportation amenities to attract investment in the corridor. The engineering contract for this work has been extended by amendment. The work included in this task order is multifaceted and covers a variety of modifications to the project based on dividing the project into smaller sections (Mendenhall St. to Beall St. and Beall St. to Durston Rd.), and meeting Montana Department of Transportation (MDT) design modification and clarification requests. The additional engineering work for the Mendenhall St. to Beall St. section allows the City to standardize the streetscape elements for the project the entire Mendenhall St. to Durston Rd. section. A recent and beneficial interpretation, by MDT, of its clear zone standards, will allow us to make these beneficial design changes. However, this will require the City to make pay the cost of additional design modifications to the Mendenhall St. to Beall St. section. For the Beall St. to Durston Rd. section, we are standardizing the plan set and integrating the recently MDT-approved crosswalk enhancements at Villard St. as well as a new bus stop in
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front of the Fork and Spoon building. This 100% design will be submitted to MDT for review and approval.
FISCAL EFFECTS: The engineering work described by Contract Amendment #9 totals $65,540. Funding for this work is included in funds allocated to this project in the Midtown Urban Renewal District Fiscal Year 2019 Work Plan and Budget as adopted by the City Commission. The proposed contract amendment includes $6,000 for services already rendered and $6,000 for miscellaneous future services provided at the request of staff. ATTACHMENT: Morrison-Maierle Contract Amendment #9 LINKS: North 7th Lighting Design and Construction Administration Professional Services Agreement with Morrison-Maierle
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November 14, 2018
City of Bozeman, Economic Development Attn: David Fine
121 N. Rouse PO Box 1230 Bozeman, MT 59771-1230 Re: Bozeman – N. 7th Light Design & Construction (Streetscape Project) Contract Amendment #9 for FY 2019 MMI#: 0417.063
Mr. Fine:
Please find three (3) signed originals of Amendment #9 to the PSA for the North 7th Lighting Design and Construction Administration project. We have modified the scope as requested to reduce the construction administration to only include the bidding, negation and award (Task
300). This amendment is setup to allow the following work to be completed. Details of the amendment are included.
# Description Budget
Mendenhall to Beall Construction Plans
1 Modification of construction plans and specifications for this specific stretch of North 7th Avenue. This section has previously approved by MDT. Due to recent changes in policy by MDT they have reduced clear zone distances allowing for the improved design for trees and associated improvements. This includes incorporating Stratavaults, tree grates and guards and pavers. Site furnishings will also be added to the plans. This modified design will be submitted to MDT for review and approval.
$9,420
2 Add parcel S on-site improvements to the construction plans. Design of landscaping adjacent to the streetscape improvements, includes moving the existing sign to a different location on the parcel. Two concept plans will be prepared and presented to the City and owner, with a final iteration to be incorporated into the construction plans.
$4,620
# Description Budget
Beall to Durston Construction Plans
1 Modify existing 90% construction plan set (civil, electrical, landscape) to match streetscape section adjacent to parcels H and I, as well as what is being modified for the Mendenhall to Beall stretch. Prepare City/MDT response letter and accompanying documentation for submittal to regulatory agencies. We will incorporate the previously completed Villard Street intersection design into the overall construction plans. Bus stop design (excludes bus shelter, by others) will also be included in this set and landscape restoration will be completed for the Fork & Spoon, adjacent to the bus stop. This 100% design will be submitted to MDT for review and approval.
$33,300
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# Description Budget
Mendenhall to Beall Construction Administration
1 Administration of the construction contract; including bid modification, negotiation and award. Surveying, inspection, testing, pay requests and closeout documents are not included in this scope.
$6,200
As this is the first contract amendment for FY 2019, we would also like to request compensation for effort on requested items to date throughout this fiscal year. This amount is approximately $6,000 and is detailed below. It might also be beneficial to have additional budget to complete future requested services so we have included an additional $6,000 as future budget (see item #2 below). Please let us know if this is acceptable? We can easily modify the contract amendment depending on your review of this request.
# Description Budget
Miscellaneous Engineering as requested by City of Bozeman
1 Villard Intersection turning movement evaluation as requested by MDT. Villard Intersection coordination, preparation for City/MDT meeting and attendance. Carquest (Parcel GG) coordination and update of easement documents. Miscellaneous coordination with Bridger Engineers, JDS Architects and Paradigm Architects on Streetscape elements they are planning to use in their design. Curb bulb template to illustrate design is applicable to future bike lanes. Meetings with the board, City and Parcel S owners. Coordination with MDT, City and Knife River.
$6,000
2 Future requested services to be determined. $6,000
The amendment and associated attachments are enclosed. As always, we appreciate the opportunity to work with you. Please contact me at 922-6823 if you have any questions. Sincerely,
Kevin Jacobsen, P.E., LEED AP Senior Civil Engineer
Enclosure(s)
N:\0417\063\Contracts-Client\Contract Amend #9\Updated 2018-11-14\Contract Amend #9 Letter_111418.docx
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AMENDMENT NO. 9 TO
PROFESSIONAL SERVICES AGREEMENT
FOR
NORTH 7TH LIGHTING DESIGN AND CONSTRUCTION ADMINISTRATION
MMI. No. 0417.063
THIS IS AN AGREEMENT made as of ____________________________, ____, between THE CITY OF
BOZEMAN, a Municipal Corporation, P.O. Box 1230, Bozeman, Montana, 59771-1230 (OWNER) and Morrison-
Maierle, Inc., P.O. Box 1113, Bozeman, Montana, 59771-1113 (ENGINEER).
WHEREAS the parties previously entered into a Professional Services Agreement dated July 11, 2011, herein
referred to as the Original Agreement, for professional engineering services for the North 7th Lighting Design and
Construction Administration project; and
WHEREAS, the scope of the Original Agreement included preliminary design, final design, bidding and
negotiating services, construction services and miscellaneous services; and
WHEREAS, the scope of Amendment No.1 to the Original Agreement included additional miscellaneous
services; and
WHEREAS, the scope of Amendment No.2 to the Original Agreement included a pre-design investigation
services phase; and
WHEREAS, the scope of Amendment No.3 to the Original Agreement included additional preliminary design,
final design, bidding and negotiating services, construction services and miscellaneous services; and
WHEREAS, the scope of Amendment No.4 to the Original Agreement included additional pre-design
investigation services; and
WHEREAS, the scope of Amendment No.5 to the Original Agreement included additional preliminary design,
final design, bidding and negotiating services, construction services and miscellaneous services for the project.; and
WHEREAS, the scope of Amendment No.6 to the Original Agreement to transfer budget from construction
engineering services to preliminary and final design level engineering services. This transferred budget previously allocated for
construction services between West Villard Street and West Main Street to preliminary and final design services between
Durston Road and West Villard Street. This amendment did not change the total contract amount; and
WHEREAS, the scope of Amendment No.7 to the Original Agreement included additional pre-design
investigation services, final design engineering services, construction services and miscellaneous services for the project.;
and
WHEREAS, the scope of Amendment No.8 to the Original Agreement included additional final design
engineering services, construction services and miscellaneous services for the project.; and
WHEREAS, the parties desire to amend provisions of the Original Agreement to included additional final
design engineering services, construction services and miscellaneous services for the project.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, the
parties agree as follows:
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The conditions and provisions set forth in the attached EXHIBIT C-9 – SCOPE OF SERVICES FOR NORTH 7TH
LIGHTING DESIGN AND CONSTRUCTION ADMINISTRATION and EXHIBIT D-9 – ENGINEERING FEE
ESTIMATE are hereby incorporated in and made part of this agreement. The Scope of Services and Engineering Fees
are increased per these exhibits.
ARTICLE 1 - ENGINEERING SERVICES
Article 1.1 of the original agreement is modified to include the following:
1.1. The detailed description of the specific project components is described as follows:
Perform final design level engineering services for improvements to North 7th Avenue, between West Mendenhall
Street and Beall Street.
Perform final design level engineering services for improvements to North 7th Avenue, between Beall Street and
Durston Road.
Perform construction administration services for improvements to North 7th Avenue, between West Mendenhall Street
and Beall Street.
Perform miscellaneous engineering services as requested by the Owner.
ARTICLE 6 - COMPENSATION FOR ENGINEERING SERVICE
Article 6.1 of the original agreement is modified as follows:
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Payment. The OWNER shall for design phase services performed as Basic Engineering Services under
sections 4.1 through 4.3 of this agreement pay a total sum in the amount of $418,156.59 for such services.
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6.1.2 Payment Schedule. Total cumulative payments for the design phase engineering services (sections 4.1
through 4.3) shall not exceed the following ceilings:
$62,280.56 (~15% of design fee) until the Pre-Design Investigation Phase report and exhibits have been submitted to
the OWNER.
$144,184.03 (~34% of design fee) until the Preliminary Plans and Specifications have been submitted to the OWNER
and review authorities.
$211,692.00 (~51% of design fee) until the Final Plans and Specifications have been submitted to the OWNER and
review authorities.
6.1.3 General. Engineer shall submit monthly statements for services rendered. The statements shall be based
upon Engineer's estimate of the proportion of the total services actually completed at the time of billing, subject to
any limitations on Payments based on completion of tasks or specific retainage requirements pursuant to the payment
provisions of the Agreement.
6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under section 6.2 of this
Agreement are reimbursable. All other design related expenses are included in the Lump Sum Payment for the Basic
services (4.1 through 4.3) and are not separately reimbursable. Additional Services specifically identified under the
scope of design services for payment under 6.1 are not separately reimbursable.
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6.2 DIRECT LABOR COST PAYMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER.
Article 6.2 of the original agreement is modified as follows:
Construction and project documentation services performed as Basic Engineering Services under sections 4.4 through 4.7
including General Administration of Construction Contract, Resident Project Representation, Project Documentation, and
Construction Testing shall be compensated in accordance with the following:
6.2.1 The OWNER shall pay for Construction Phase and Project Documentation Services an amount not to
exceed $ 117,019.00 except as provided under 6.2.1.2 and 6.2.4.
6.2.1.1 Costs Compensation. Compensation for these services shall be based on the ENGINEER's Direct
Labor Cost times a factor of 3.15 for services rendered which shall cover Direct Labor, Direct Labor
Overhead, General & Administrative Overhead and Profit.
6.2.1.2 Notification. At any time during the construction that it becomes apparent that the Construction
Phase and Project Documentation Services rendered under this Agreement will exceed the negotiated
compensation for these services, and prior to performing services in excess of the contract ceiling, the
ENGINEER shall give OWNER written notice thereof. Promptly thereafter OWNER and ENGINEER
shall review the scope and progress of the project work. ENGINEER shall obtain written authorization
from OWNER, prior to any additional costs being incurred under paragraph 6.2.1.3. If it is determined that
due to a change in project scope under paragraph 5.2.1, the ENGINEER is entitled to additional
compensation, OWNER and ENGINEER may negotiate terms as provided under 6.2.1.1. The amount and
terms of any additional compensation under 6.2.1.1 or 6.2.1.3 shall be negotiated and agreed in writing
pursuant to 9.16.
6.2.1.3 Costs Exceeding Estimated Compensation. Except as allowed under 5.2.1, when the total cost of the
original scope Construction Phase and Project Documentation Services exceeds the negotiated
compensation for these services, the OWNER shall pay only for the direct costs incurred in excess of the
estimated compensation. These costs consist of an amount equal to the ENGINEER'S Direct Labor Cost
times a factor of 2.74 for services rendered which shall include Direct Labor, the federally audited
payroll Direct Labor Overhead, and General & Administrative Overhead costs, but shall not include any
allowance for profit.
6.2.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic Services and Approved
Additional Services shall be paid to the ENGINEER by the OWNER in the actual amount of the costs incurred up to
an amount not to exceed $ 8,360.00 which includes $ 0.00 for consultants employed by the Engineer and $
8,360.00 for all other reimbursable expenses. The estimated reimbursable expenses are identified in Exhibit "E".
6.2.3. Failed Test Expenses. The ENGINEER shall maintain and provide to the OWNER, a record of the costs
associated with failing quality control tests performed for the OWNER during the course of the construction of the
project and recommend an amount the OWNER deduct from the contractor(s) payments.
6.2.4 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER and approved in
writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs times a factor of 3.15, or an amount
otherwise negotiated at the time such services are requested and approved by the OWNER.
6.3 DIRECT LABOR COST PAYMENT FOR MISCELLANEOUS SERVICES AND EXPENSES OF
ENGINEER.
Article 6.3 of the original agreement is modified as follows:
Task 701, 702 and 703 shall be compensated in accordance with the following:
6.3.1 The OWNER shall pay for Miscellaneous Services an amount not to exceed $90,014.80 except as provided
under 6.3.1.2 and 6.3.3.
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6.3.1.1 Costs Compensation. Compensation for these services shall be based on the ENGINEER's Direct
Labor Cost times a factor of 3.15 for services rendered which shall cover Direct Labor, Direct Labor
Overhead, General & Administrative Overhead and Profit.
6.3.1.2 Notification. At any time during the project that it becomes apparent that the Miscellaneous
Services rendered under this Agreement will exceed the negotiated compensation for these services, and
prior to performing services in excess of the contract ceiling, the ENGINEER shall give OWNER written
notice thereof. Promptly thereafter OWNER and ENGINEER shall review the scope and progress of the
project work. ENGINEER shall obtain written authorization from OWNER, prior to any additional costs
being incurred under paragraph 6.3.1.3. If it is determined that due to a change in project scope under
paragraph 5.2.1, the ENGINEER is entitled to additional compensation, OWNER and ENGINEER may
negotiate terms as provided under 6.3.1.1. The amount and terms of any additional compensation under
6.3.1.1 or 6.3.1.3 shall be negotiated and agreed in writing pursuant to 9.16.
6.3.1.3 Costs Exceeding Estimated Compensation. Except as allowed under 5.2.1, when the total cost of the
original scope Construction Phase and Project Documentation Services exceeds the negotiated
compensation for these services, the OWNER shall pay only for the direct costs incurred in excess of the
estimated compensation. These costs consist of an amount equal to the ENGINEER'S Direct Labor Cost
times a factor of 2.74 for services rendered which shall include Direct Labor, the federally audited
payroll Direct Labor Overhead, and General & Administrative Overhead costs, but shall not include any
allowance for profit.
6.3.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic Services and Approved
Additional Services shall be paid to the ENGINEER by the OWNER in the actual amount of the costs incurred up to
an amount not to exceed $ 9,144.80 which includes $ 0.00 for consultants employed by the Engineer and $
9,144.80 for all other reimbursable expenses. The estimated reimbursable expenses are identified in Exhibit "
__".
6.3.3 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER and approved in
writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs times a factor of 3.15, or an amount
otherwise negotiated at the time such services are requested and approved by the OWNER.
Except as specifically amended herein, the Original Agreement shall remain in full force and effect
and the parties shall be bound by all terms and conditions therein.
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In witness whereof, the Parties hereto do make and execute this Agreement.
CITY OF BOZEMAN, MONTANA MORRISON-MAIERLE, INC.
BY:________________________ BY:__________________________
(City Manager) (Vice-President)
DATE:_____________________ DATE:________________________
ATTEST:
BY:______________________
(City Clerk)
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Exhibit C-9 - Scope of Services for N. 7th Lighting Design and Construction Administration
Mendenhall to Beall Modified Construction Plans, Beall to Durston Construction Plans,
Construction Administration for Mendenhall to Beall, Miscellaneous Engineering as
requested by City of Bozeman.
November, 2018
Final Design Phase
Includes finalizing construction plans for regulatory review and bidding. Specifically for this
amendment it includes the following.
# Description
Mendenhall to Beall Construction Plans
1 Modification of construction plans and specifications for this specific stretch of North 7th Avenue. This section was previously approved by MDT. Due to recent changes in policy by MDT they have reduced clear zone distances allowing for the improved design for trees and associated improvements. This includes incorporating Stratavaults, tree grates and guards and pavers. Site furnishings will also be added to the plans. This modified design will be submitted to MDT for review and approval. 2 Add parcel S on-site improvements to the construction plans. Design of landscaping adjacent to the streetscape improvements, includes moving the existing sign to a different location on the parcel. Two concept plans will be prepared and presented to the City and owner, with a final iteration to be incorporated into the construction plans.
# Description
Beall to Durston Construction Plans
1 Modify existing 90% construction plan set (civil, electrical, landscape) to match streetscape section adjacent to parcels H and I, as well as what is being modified for the Mendenhall to Beall stretch. Prepare City/MDT response letter and accompanying documentation for submittal to regulatory agencies. We will incorporate the previously completed Villard Street intersection design into the overall construction plans. Bus stop design (excludes bus shelter,
by others) will also be included in this set and landscape restoration will be completed for the Fork & Spoon, adjacent to the bus stop. This 100% design will be submitted to MDT for review and approval.
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The following sections describe each task as well as identifying the deliverable for each task.
Task 201
Final Plan Set Preparation
Task Description – A review set of construction plans based on comments and changes requested
from the governing reviews and comments, as noted above.
Task deliverable – Plan set for review.
Task 202
Final Specifications
Task Description – A review set of construction specifications. Specifications and contract
documents will be a mix of City of Bozeman standards and MDT standards, as noted above.
Task deliverable – Specifications and bidding documents for review.
Task 203
Final Review/Permitting Coordination /Meetings
Task Description – Final coordination for review and permitting items associated with the
project, as noted above.
Task deliverable – As necessary.
Task 204
Quality Assurance / Quality Control
Task Description – This task includes effort associated with project quality control and quality
assurance review, and adds a level of QA/QC not originally scoped for the project based on
requirements of MDT.
Task deliverable – N/A
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Construction Administration Phases
Includes administration of the construction contract. Specifically for this amendment it includes
the following.
# Description
Mendenhall to Beall Construction Administration
1 Administration of the construction contract; including bid modification, negotiation and award. Surveying, inspection, testing, pay requests and closeout documents are not included in this scope.
Bidding or Negotiating Phase
The bidding or negotiating phase will proceed following written authorization to proceed from
the owner.
The following sections describe each task as well as identifying the deliverable for each task.
Task 301
Prepare Advertisement, Bid Document Reproduction, Bidders List, Process Deposits
Task Description – Prepare project advertisement and complete all coordination required to
distribute construction documents to bidders.
Task deliverable – Bidders List.
Task 302
Conduct Pre-Bid Conference and Respond to Contractor Requests
Task Description – Conduct pre-bid conference and respond to all Contractor RFI’s prior to
bidding.
Task deliverable – N/A
Task 303
Prepare and Issue Addendum
Task Description – This task provides allowance for issuance of one (1) addendum to the plans
and specifications.
Task deliverable – Addendum No. 1.
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Task 304
Attend Bid Opening, Prepare/Evaluate Bid Tab, Award Recommendation
Task Description – Attend bid opening and subsequently process bid tab and make award
recommendation.
Task deliverable – Bid tab and award recommendation.
Task 305
Award Contract and Contract Documents
Task Description – Facilitate contract award and execute contract documents.
Task deliverable – Two (2) signed originals of all contract documents to City of Bozeman and
one (1) signed original of all contract documents to Contractor.
Miscellaneous Services
Miscellaneous services as described below.
The following sections describe each task as well as identifying the deliverable for each task.
Task 701
Miscellaneous Services – Additional Requested
Task Description – Task 701 provides for additional effort as directed by Owner. Specifically
for this amendment it includes the following.
# Description
Miscellaneous Engineering as requested by City of Bozeman
1 Villard Intersection turning movement evaluation as requested by MDT.
2 Villard Intersection coordination, preparation for City/MDT meeting and attendance.
3 Carquest (Parcel GG) coordination and update of easement documents.
4 Miscellaneous coordination with Bridger Engineers, JDS Architects and Paradigm Architects on Streetscape elements they are planning to use in their design.
5 Curb bulb template to illustrate design is applicable to future bike lanes. 6 Meetings with the board, City and Parcel S owners.
7 Coordination with MDT, City and Knife River.
8 Future requested services to be determined.
Task deliverable – As requested.
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Exhibit D-9 - Engineering Fee Estimate
City of Bozeman, MT - North 7th Lighting Design and Construction Administration
Mendenhall St. to Durston Road
Prepared For: David Fine, City of Bozeman Economic Development
Engineering Services
Staff Labor Labor Total
Task or Division Assigned Hours Rate Labor Cost
200 - Final Design Phase
Engineer Intern II 48.00 $105.00 $5,040.00Design Engineer I 38.00 $118.00 $4,484.00Senior Engineer I 20.00 $140.00 $2,800.00DHM DesignScope $0.00 $17,000.00Project Coordinator II 8.00 $77.00 $616.00Engineer Intern II 20.00 $105.00 $2,100.00Design Engineer I 10.00 $118.00 $1,180.00Senior Engineer I 20.00 $140.00 $2,800.00DHM DesignScope $0.00 $5,033.00
203. Final Review/Permitting Coordination Senior Engineer I 24.00 $140.00 $3,360.00204. Quality Assurance/Quality Control Supervising Engineer III 4.00 $188.00 $752.00
192.00 $45,165.00
300 - Construction Administration Phases
300. Construction Administration (Mendenhall to
Beall)Not to Exceed Rate Schedule $0.00 $6,200.00
0.00 $6,200.00700 - Miscellaneous Services
701. Miscellaneous Services-Additional Requested Not to Exceed Rate Schedule $0.00 $12,000.00
0.00 $12,000.00
192.00 $63,365.00
Direct Expenses Charge Rate Total Expense
Technology and Communications $6.00 $1,152.00
Vehicle (mi)$0.70 $189.00
Soil Proctor $360.00 $0.00
Concrete Strength Testing (Set of 4)$150.00 $0.00
Mylar Record Drawings $200.00 $200.00
Miscellaneous Expense (1.0%)1.0% $633.65
Survey Equipment (day)$210.00 $0.00
$2,174.65
$65,539.65
Rounded to an even $65,540.00
Project Total - Engineering Services
Subtotal - Engineering Services Direct Expenses
Subtotal - Engineering Services Labor Costs
Quantity or Duration
Sets (1)
0
0
0
270
201. Final Plan Set Preparation (Modification to
Mendenhall to Beall, completion of Beall to Durston
and design of Parcel S landscaping)
192.00
0
202. Final Specifications / Bidding Docs (Modification
to Mendenhall to Beall and completion of Beall to
Durston)
Subtotal - Final Design Phase
Subtotal - Miscellaneous Services
Subtotal - Construction Administration Phases
$63,365.00
N:\0417\063\Contracts-Client\Contract Amend #9\Updated 2018-11-14\Exhibit D-9 - Eng Fee_Men to Durston-updated.xls 11/14/2018
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DENVER CARBONDALE DURANGO BOZEMAN WWW.DHMDESIGN.COM
27 East Main Street, Suite D | Bozeman, MT 59715 P: 406.219.2012
October 31, 2018
Kevin D. Jacobsen, PE LEED AP
Morrison Maierle
2880 Technology Blvd
Bozeman, MT 59718
Re: North 7th Avenue Streetscape Improvements - Phase 2 Redesign and 100% CDs (Mendenhall to Beall)
Dear Kevin,
We have enjoyed working with you on the North 7th Avenue corridor project and are extremely excited to see
that the City is enthusiastically pursuing completion of the additional phases of this project.
Based on recent conversations with MDT and the City we are providing a scope of services for modifying the
100% Construction Drawings for the Mendenhall to Beall (dated 2/23/2018) to include landscape design for a
private property (Parcel S); tree soil cells, grates, and guards; new permeable paving extents; site furnishing
layout; and revised details and specs that incorporate lessons learned from Phase 1 construction. In our review
of the previous submission of the document package for this phase, the following changes to the original design
have been identified:
• A simple landscape design for front yard of Parcel S (120 North 7th Ave, Tracy’s 2nd Addition, Block E)
that faces N 7th Avenue that includes a rough cost estimate and two concept design iterations.
Planting plan and any associated details will be included in the 100% CD package. No irrigation design
will be included for this portion of the project.
• Site materials and landscape plans will show tree grates and guards instead of planters.
• A new set of plan drawings showing soil cell extents and layout will be created. We will coordinate
with Civil and Irrigation on the development of this plan.
• Soil cell, boulevard planting, paving, and permeable unit paving soil cell details will be updated.
• Irrigation plans and details will be updated to address soil cell planting condition. DHM will
communicate with City Forestry about standardizing tree irrigation detail. No irrigation design will be
provided for the Parcel S property.
• Site Furnishings (benches and bike racks) will be added back into this phase of the corridor. Additional
attachment details will be provided as necessary.
• Modifications to landscape details and specifications based on Phase 1 construction changes.
• Preparation of a rough Cost Estimate for landscaping portions of the Parcel S to help City determine
extents for this area. Cost estimating for Parcel S irrigation will not be included.
• Revised take-offs and Measurement and Payment info to check contractor’s Change Order numbers
for Phase 2 redesign.
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Scope of Services:
We have structured our proposal in a similar format to our previous North 7th Avenue scope of services
agreements.
The goals of this Scope of Services will be to:
• Redesign 100% CD set of the section of the corridor from Mendenhall St to Beall St on both the east and
west sides of North 7th Ave, and new landscape design for Parcel S (120 North 7th Avenue).
• Address all redesign items in the list above
• DHM will incorporate these changes into the 100% CDs and make one round of revisions based on
comments from MDT and City, if necessary
• Incorporate technical changes based on approved submittals from Phase 1 construction
• Prepare a revised cost estimate that reflects the new scope of work
• Add minimal Construction Administration Support for Parcel S. CA support for the remainder of this
phase will be covered under a previous contract.
Task 1 – Parcel S (120 North 7th Ave) Concept Design
DHM Design will create two iterations of quick hand drawn sketches showing a landscape design for Parcel S.
These plans will show materials and plantings for the yard fronting North 7th Avenue and shall be reviewed by
the City and property owner. The first iteration will show up to two options for the landscape design. DHM
will also provide a rough cost estimate for the work to be performed so that the City can provide direction on
the scope and extents. DHM will then incorporate the feedback from the City and owner into the construction
document set. No irrigation design will be provided for this property and shall be handled by the contractor
through a design-build process.
Deliverables and Meetings
• (1) Meeting with Owner and City to discuss scope and considerations (Completed)
• (1) Plan sketch of the landscape design with cost estimate (two iterations).
Task 2 – 100% Construction Documents (For Construction Set)
Based on the design changes to be incorporated in Phase 2 (Mendenhall Street to Beall Street on both sides of
the 7th Avenue) DHM will issue 100% CD drawing sheets and specifications. DHM assumes final base files to be
provided by Civil Engineer. This effort will include reformatting and updating all sheets including plans and
details to comply with design changes, inclusion of Parcel S design, MDT comments, City comments, and
coordination with Civil. Our revised documents will be submitted to Morrison Maierle in digital PDF format.
We will prepare a simple cost estimate based on a template provided by Morrison Maierle and consider Phase
1 (Short St to Durston St) bid and construction information in revising unit prices. DHM Design will perform an
internal quality assurance review prior to the distribution of the 100% Construction Documents to the project
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team. We understand that this set will be used for both Regulatory Review and For Construction and that
there will only be minimal changes based on the review and comment. Our deliverables include:
Deliverables and Meetings
• (1) Meeting with the Midtown Board to discuss project
• Complete 100% Landscape Construction Plans, Details, Irrigation Plan and Landscape Specifications
with a focus on the changes listed above and new project boundary from Mendenhall Street to Beall
Street, along North 7th Avenue and Parcel S.
• Prepare a Cost Estimate that reflects the new project boundary of work, materials, and layout
• (1) Meeting with Morrison Maierle to coordinate changes
Task 3 – Parcel S Construction Administration Support
DHM has a limited Construction Administration (CA) Support budget for the streetscape portion of this phase
covered under the previous Phase 2 contract. This task covers the addition of the Parcel S component to the
project scope. DHM will provide CA Support for the Parcel S property in the form of responding to RFIs,
reviewing Submittals, and two visits to the site including one to assist the contractor with plant layout. No
Design or CA Support will be provided to the contractor related to the modification and installation of the
irrigation system on this property. If any additional CA Support will be required it can be done at an hourly
basis.
Deliverables and Meetings
• (2) Site visits to review construction progress and assist with plant layout
• Responses to RFIs and Submittals
Fees
We have provided an hourly breakdown task matrix to provide detail in how we arrived at the fees below. If
there are tasks that are not necessary, we are happy to adjust as needed.
Task 1 – Parcel S Concept Design $3,120
Task 2 – 100% CD set (For Construction Set) $6,320
Task 3 – Parcel S CA Support $1,650
Total $11,090
Billing
The billing for the work outlined above will be done on a monthly basis for time and materials to the not to
exceed fees as identified above. The top-set number as provided is sufficient for the tasks as we know them at
this time. An itemized statement shall be sent monthly, and payment is due within 45 days of receipt.
Additional Services
Should additional services such as additional schemes, multiple rounds of revisions, additional meeting etc.
become necessary, this work will be done on an hourly basis. DHM will notify you prior to completing any
additional services for approval. If this work becomes significant we may, at your request, submit a proposal at
that time which will identify the extent of any additional work prior to commencement of the work.
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Thank you for the opportunity to submit this additional services proposal. If you find the above described Scope
of Services and resultant fee consistent with your thinking please sign below.
Sincerely,
DHM DESIGN CORPORATION
Charlie Kees
Principal
Accepted by: Mr. Kevin Jacobsen Date
100
DENVER CARBONDALE DURANGO BOZEMAN WWW.DHMDESIGN.COM
27 East Main Street, Suite D | Bozeman, MT 59715 P: 406.219.2012
October 31, 2018
Kevin D. Jacobsen, PE LEED AP
Morrison Maierle
2880 Technology Blvd
Bozeman, MT 59718
Re: North 7th Avenue Streetscape Improvements - Phase 3 100% CDs (Beall to Durston)
Dear Kevin,
We have enjoyed working with you on the North 7th Avenue corridor project and are extremely excited to see
that the City is enthusiastically pursuing completion of the additional phases of this project.
Based on recent conversations with the City we are providing a scope of services for developing 100%
Construction Drawings for the 90% level design (dated 12/23/2016) for the section of North 7th Avenue from
Beall Street to Durston Street. Given that the 90% drawing package is almost two years old a number of
revisions and additional subtasks have been added to the original scope. Construction of the streetscape on the
east side of North 7th Avenue between Short Street and Peach Street has been completed but the following
scope will provide direction on adding street furnishings to that portion of the project as well. In our review of
the previous submission of the document package for the extents covered under this phase, the following
changes to the original design have been identified:
• Tree locations and species will be reviewed in coordination with Civil Engineer to address utility, sight
triangle, and lighting constraints.
• A new set of plan drawings showing soil cell extents and layout will be created. We will coordinate
with Civil on the development of this plan.
• Soil cell, boulevard planting, paving, and permeable unit paving soil cell details will be updated
• Irrigation plans and details will be updated and shall address tie-in to previous phases of work.
• DHM will review tree species selection with City Forestry and document a standardizing tree irrigation
detail, as discussed in a separate contract.
• DHM will provide tree canopy information for light modelling and make one round of revisions to tree
species based on model results.
• Landscape design for the Streamline bus stop will be provided and included in this scope.
• Review and inclusion of site furnishing (benches and bike racks) layout information and details.
• Operations and Maintenance (O&M) recommendations will be created for the landscape and
irrigation components of the project. We assume Morrison Maierle will provide a template and
direction for this document.
• Modifications to landscape details and specifications based on Phase 1 and 2 construction changes
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• Preparation of a Cost Estimate for Landscaping & Irrigation portions of the revised design considering
previous bid information.
• Revised take-offs and Measurement and Payment info.
Scope of Services:
We have structured our proposal in a similar format to our previous North 7th Avenue scope of services
agreements.
The goals of this Scope of Services will be to:
• Finalize the Landscape and Irrigation pieces of Bid Documents for this phase
• Address all redesign items in the list above
• Incorporate technical changes based on approved submittals from Phase 1 and 2 construction
• Prepare a revised cost estimate that reflects the new scope of work
• Provide minimal Construction Administration Support for these extents
Task 1 – 100% Construction Documents (For Regulatory Review)
Based on the design changes listed above DHM will issue 100% CD drawing sheets, specifications, and a cost
estimate for review by MDT and the City. This effort will include reformatting and updating all sheets
including plans and details to comply with new project boundary, design changes, previous MDT comments,
previous City comments, coordination with civil, coordination with MEP, and design changes from Phase 1.
DHM will also provide tree canopy information for light modeling exhibits. Our revised documents will be
submitted to Morrison Maierle in digital PDF format. We will prepare a cost estimate based on a template
provided by Morrison Maierle and consider Phase 1 and 2 bid and construction information in revising unit
prices. DHM Design will perform an internal quality assurance review prior to the distribution of the 100%
Construction Documents to the project team. We understand that there will only be one round of review and
comment on this set (Task 2). It is our understanding that there will be no changes to the site furnishings
locations from the previous 90% CD set, but supplemental attachment details will be provided, as necessary.
DHM can begin work once final CAD plan linework is received from Morrison Maierle. Our deliverables
include:
Deliverables and Meetings
• Complete 100% Landscape Construction Plans, Details, Irrigation Plan and Landscape Specifications
with a focus on the changes listed above for the project boundary from Beall Street to Durston Street,
along North 7th Avenue.
• Tree canopy information provided to Civil for light modeling and subsequent revisions
• Prepare a Cost Estimate that reflects the new project boundary of work, materials, and layout
• (1) Design of the Community Café / Streamline bus stop landscape.
• (1) Meeting with City Forestry to discuss tree and plant selection
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• (1) Meeting with Morrison Maierle to coordinate changes
Task 2 – 100% CD Revisions (For Construction Set)
After receiving and responding to comments from MDT and the City on the 100% CD set for Regulatory
Review, we will develop a 100% CD set for bid and construction. This package will include landscape and
irrigation sheets, technical specifications, and cost estimate. Our revised documents will be submitted to
Morrison Maierle in digital PDF format. DHM Design will perform an internal quality assurance review prior to
the distribution of the revised 100% Construction Documents to the project team. We anticipate only minor
changes and coordination-related revisions between Tasks 1 and 2. Our deliverables include:
Deliverables and Meetings
• Complete 100% Landscape Construction Plans, Details, Irrigation Plan and Landscape Specifications
• Prepare a Cost Estimate that reflects the project boundary of work
• Provide information for Operations and Maintenance Manual, to be reviewed and compiled by
Morrison Maierle
• (1) Meeting with Morrison Maierle to coordinate changes
Task 3 – Bidding Support
During the bid phase of the project DHM will provide support to Morrison Maierle by reviewing bid unit costs,
providing answers to contractor questions and providing clarification on the landscape design for bidding
purposes. No Addendum, if necessary, is included. There will be no meetings or deliverables in this phase.
Task 4 – Construction Administration Support
The scope for this task was created based on previous phase construction administration work. Once a bidder
has been awarded for the construction of Phase 3, DHM will provide support to Morrison Maierle during the
construction administration process. This will include attending a Pre-construction meeting, up to two onsite
meetings to review progress, and responding to contractor RFIs and Submittals as required. Our deliverables
for this task include:
Deliverables and Meetings
• RFI and Submittal responses for all landscape and irrigation related items
• (1) Pre-Construction Meeting with construction team and client
• (3) Onsite Meetings including a punch-list walkthrough for landscape items. Final punch-list document
to be compiled and issued by Morrison Maierle.
• Up to four hours of additional contractor support/ clarification
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Fees
We have provided an hourly breakdown task matrix to provide detail in how we arrived at the fees below. If
there are tasks that are not necessary, we are happy to adjust as needed.
Task 1 – 100% CDs (For Regulatory Review) $8,640
Task 2 – 100% CD Revisions (For Construction) $3,953
Task 3 – Bidding Support $400
Task 4 – Construction Administration Support $4,370
Total $17,363
Billing
The billing for the work outlined above will be done on a monthly basis for time and materials to the not to
exceed fees as identified above. The top-set number as provided is sufficient for the tasks as we know them at
this time. An itemized statement shall be sent monthly, and payment is due within 45 days of receipt.
Additional Services
Should additional services such as additional schemes, multiple rounds of revisions, additional meeting etc.
become necessary, this work will be done on an hourly basis. DHM will notify you prior to completing any
additional services for approval. If this work becomes significant we may, at your request, submit a proposal at
that time which will identify the extent of any additional work prior to commencement of the work.
Thank you for the opportunity to submit this additional services proposal. If you find the above described Scope
of Services and resultant fee consistent with your thinking please sign below.
Sincerely,
DHM DESIGN CORPORATION
Charlie Kees
Principal
Accepted by: Mr. Kevin Jacobsen Date
104