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HomeMy WebLinkAbout11-14-18 BOE MinutesMINUTES OF THE MEETING OF THE BOARD OF ETHICS BOZEMAN, MT Wednesday, November 14, 2018 The Board of Ethics of the City of Bozeman met in the Madison Room, City Hall at 121 N. Rouse on Wednesday, November 14, 2018. Present were Board Members Melissa Frost, Mary Jane McGarity, Carson Taylor and City Staff: Greg Sullivan and Julie Hunter A. Meeting Called to Order Chairperson Melissa Frost called the meeting to order at 3:50pm B. Public Comment Melissa Frost opened public comment C. Disclosure of information or comments received a. Carson mentioned that Terry Cunningham nominated him for his BOE position b. Greg mentioned that he and Karen Stambaugh spoke to CAHAB about conflicts of interest D. Approve Minutes from 10-31-18 a. Changed the name of the room to Madison. Motion to approve the minutes from Carson seconded by Mary Jane Those voting Aye: 3 Those voting No: 0 The motion: carries E. Discussion and/or decisions regarding Ethics Training a. Julie reviewed slides/questions and explained they are in development. Next step is Train the Trainers b. Mary Jane suggested a Teacher’s Manual to help Trainers facilitate meetings/add tips to help if conversation lags. Greg affirmed a manual will be built. c. Mary Jane asked if Trainers were up for this. Greg explained they will be guided through the scenarios and provided tips for how to proceed through the training. Will be given flexibility to adapt questions to individual teams and not be held to a time limit. Trainers do not have to stick to a yes/no format, discussion and meaningful conversation is the goal. d. Melissa asked if there were any concerns with the questions as presented. Carson suggested making some questions more detailed (e.g., real estate, reporter paying for lunch). Looking at last year’s questions for a sample. e. Mary Jane commented she like the citations for each question f. Carson proposed each Board Member attend 1 Board Ethics Training and 1 City Staff Ethics training, this will help to develop ideas for future trainings g. Greg spoke about the Annual Report to be presented to the Commission. Will send draft of Report to Board for review and edits prior to Commission presentation. Report will be on Consent Agenda. h. Melissa asked if Board should be present when Annual Report is presented to Commission. Carson said it probably wouldn’t be warranted. Greg and Andrea can answer any questions on behalf of the Board. i. Motion to accept the Template of 2018 Ethics Program from Mary Jane seconded by Carson Those voting Aye: 3 Those voting No: 0 The motion: carries j. Board asked to review the final product prior to Train the Trainers F. New Business a. Prior to the meeting Carson asked/received info regarding Board Member Onboarding. Board would like to identify Boards at higher risk for ethics violations and ensure they receive onboarding. Carson is sharing the information with entire Board via email. b. Board would like to meet Quarterly. Julie will begin calendaring. G. FYI a. How often should Board Members check the official email account: Mel suggested Board commit to checking weekly. She asked that communication be sent to both the ethics mailbox and to personal emails. H. Discuss future agenda topics I. Adjourn The meeting was adjourned at 4:40pm.