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Home My WebLink About10-15-18 City Commission Minutes k t co.W THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, October 15,2018 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais: City Manager(CM)Andrea Surratt, City Attorney(CA) Greg Sullivan, Deputy City Clerk Brenda Sweeney A. 05:59:59 PM (00:01:43)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse B. 06:00:08 PM (00:01:52) Pledge of Allegiance and a Moment of Silence C. 06:00:51 PM (00:02:35)Changes to the Agenda There were no changes to the agenda. D. 06:00:58 PM (00:02:42)FYI • Cr. Cunningham talked about various and positive neighborhood reports presented at a recent monthly meeting of the Inter Neighborhood Council (INC). E. 06:02:07 PM (00:03:51)Commission Disclosures • DM Mehl disclosed that he is a member of the Bozeman Sunrise Rotary Club and has no financial or direct interest in the vote on the consent agenda item related to the club. • Cr. Pomeroy disclosed that she is also a member of the Bozeman Sunrise Rotary Club and has no financial or direct interest in the vote on the consent agenda item related to the club. F. 06:02:32 PM (00:04:16) Minutes 1. 06:02:36 PM (00:04:20)Approve the Regular Meeting Minutes from September 10, September 17, and September 24, 2018,and User Access to Linked Minutes(Crough) a Page 1 of 8 Bozeman City Commission Meeting Minutes,October 15,2018 06:02:37 PM (00:04:21)Motion and Vote to approve the City Commission minutes from September 10, September 17, and September 24,2018 as submitted. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve G. 06:03:01 PM (00:04:45)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)7 a 2. Authorize the City Manager to Sign a Conditional Irrevocable Offer of Dedication with Bozeman Health for Infrastructure Improvements for the Bozeman Health Site Plan (Nielsen) 7a 3. Authorize the City Manager to Sign a Pedestrian Access Easement and a Sewer and Water Pipeline and Access Easement and Agreement with MSU Innovation Campus Partners for the Advanced Research Lab at the Montana State University(MSU) Innovation Campus (Nielsen) a 4. Authorize the City Manager to Sign a Public Access Easement with Joshtine, LLC for the Midtown Tavern Patio Addition Modification (Nielsen) , a 5. Authorize the City Manager to Sign a Management Agreement with the Montana Department of Fish, Wildlife and Parks (FWP) for City Management of FWP Property known as the East Gallatin Recreation Area (Park) (Overton)0� a 6. Authorize the City Manager to Sign an Interlocal Agreement with Gallatin County Court Services for Drug Testing and Case Management for the Bozeman Veteran Eligible Treatment Services (V.E.T.S.) Court(Boundy)07 a 7. Authorize the City Manager to Sign a Professional Services Agreement with Collaborative Mental Health to Cover Treatment Services for the Bozeman Veteran Eligible Treatment Services (V.E.T.S.)Court(Boundy)0 a 8. Authorize the City Manager to Sign a Professional Services Agreement with Alcohol Monitoring Systems, Inc. for Drug Testing Services for the Bozeman Veteran Eligible Treatment Services Court(Boundy), a 9. Authorize the City Manager to Sign Task Order Number 3 with Sanderson Stewart for Right- of-Way Acquisition Services for Cottonwood Road between Babcock Street and Durston Road (Murray)., a 10. Resolution 4962, Intent to Create Special Improvement Lighting District Number 748 for the Montana State University(MSU) Innovation Campus (Clark)~ G Page 2 of 8 Bozeman City Commission Meeting Minutes,October 15,2018 11, Resolution 4967, Authorizing the City Manager to Sign Change Order Number 1 with Sime Construction, Inc.for the Baxter Lane—7th Avenue to 19th Avenue Project(Murray)7La 12. Resolution 4968, Authorizing the City Manager to Sign Change Order Number 1 with Knife River- Belgrade for the Baxter Lane—Davis Lane to North 19th Avenue Project (Murray) a 13. Resolution 4969, Authorizing the City Manager to Sign Change Order Number 1 with Knife River- Belgrade for the East Tamarack Street Reconstruction Project(Murray) } .a 06:02:58 PM (00:04:42)City Manager Overview CM Surratt discussed the highlights of the consent agenda. 06:04:32 PM (00:06:16) Public Comment There was no public comment. 06:04:45 PM (00:06:29)Motion and Vote to approve Consent Items 1-13 as submitted. The motion passed 5-0. DeputV Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd MaVor-Cynthia Andrus:Approve Deputy MaVor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve H. 06:05:08 PM (00:06:52) Public Comment There was no public comment. 1. 06:05:47 PM (00:07:31)Special Presentations 1. 06:06:13 PM (00:07:57)Affordable Housing Program Update (Matsen/Madsen) p Community Development Director Marty Matsen talked about former discussions regarding the work program for affordable housing and the recommendation to bring back an updated plan and current data. Former Community Affordable Housing Manager Matthew Madsen presented an update on the affordable housing program, events over the last six months and steps moving forward. 06:24:01 PM (00:25:45)questions of Staff Cr. Pomeroy asked about the survey regarding the difference between community and city government.She asked whether the survey shows how to address the problems or whether other cities have developed solutions.She asked about the timing of the Community Housing Page 3 of 8 Bozeman City Commission Meeting Minutes,October 15,2018 Needs Assessment. Cr. Cunningham noted the City paid out$80,000 in down payment assistance and asked how the City gets that money back. He asked for a brief description of the results for implementing certain aspects of the program up to this point regarding the affordable housing ordinance, financing, and cash-in-lieu processes. Cr. Krauss talked about where the responsibility for affordable housing lies, as well as the possibility of taxing the City as a whole. He talked about the survey and whether city government should be involved in projects. 06:48:04 PM (00:49:48)Staff Clarification Community Development Director Marty Matsen talked about how to look at the needs assessment going forward and the process of retrieving data. He explained what the consultant group is providing. Mr. Madsen talked about the local consultant team. 06:51:03 PM (00:52:47) Questions of Staff Continued Cr. Krauss asked about the status of the State of Montana in a partnership role. He talked about using tools,such as rent control,to support affordable housing and asked staff about other ideas. DM Mehl asked how we define affordable housing. He asked whether the survey is statistically accurate. He asked about the streamlining of the CAHAB and the purpose of an additional work group for a needs assessment. 07:08:59 PM (01:10:43)Staff Clarification CM Surratt talked about the four action items of the strategic plan defining the most specific success. 07:10:06 PM (01:11:50) Question of Staff Continued DM Mehl continued addressing the definition of success. He asked about the statistical accuracy of the survey. He asked about the purpose of downsizing the CAHAB and adding the stakeholder advisory group. Mayor Andrus asked CM Surratt about the time frame to get some of the Commission's questions answered. Her recommendation is to continue with the needs assessment. DM Mehl confirmed his support of the needs assessment but wants to know about temporary goals. Cr. Cunningham talked about his role as the Commission liaison to CAHAB and what the board is charged to do and are accomplishing. Cr. Krauss talked about the emphasis from the community survey toward the city taking on the affordable housing responsibility. He talked about growth as the larger issue. Cr. Pomeroy asked about the 30% rule and whether it applies just to Bozeman.She talked about the method of infill solving the affordable housing issue. 07:37:49 PM (01:39:33)Staff Summary CM Surratt noted that she did not hear a consensus of three who were in favor of an interim Page 4 of 8 Bozeman City Commission Meeting Minutes,October 15,2018 report of what success looks like. She further noted staff will continue working hard on a good plan. 07:38:06 PM (01:39:50) Public Comment There was no public comment. 07:38:25 PM (01:40:09) Recess Mayor Andrus called the Commission into recess until 7:45 PM. 07:45:06 PM (01:46:50)Call to Order Mayor Andrus called the meeting back to order at 7:45 PM. 2. 07:46:05 PM (01:47:49)Growth Policy Consultant Status Update and Upcoming Events (Saunders) Community Development Manager Chris Saunders talked about some long range planning projects underway currently,which involve some public engagement activities. He presented information regarding the Bozeman Community Plan. He talked about the Historic Preservation Program and the Neighborhood Conservation Overlay District as well as related public meetings to be held November 7-9. He talked about the update to the Downtown Improvement Plan. Mr.Saunders noted all three of these projects touch on land use and the strategic plan. He talked about the interaction between these plans. 07:51:31 PM (01:53:15)Questions of Staff DM Mehl asked about the strategic plan as the overarching plan and how the other plans relate. Cr. Cunningham asked Mr. Saunders to explain how the public can access a specific plan on the City's web site. 07:55:37 PM (01:57:21)Consultant Presentation Bruce Meighen, Logan Simpson, presented an update to Commission regarding the status of the Bozeman Community Plan. He outlined some results from Phase 1 and talked about beginning Phase 2. He talked about community involvement and methods used for input. He talked about the type of questions asked of the public. Megan Moore, Logan Simpson, outlined public group sessions planned for the week to talk about vision themes and opportunities. 08:04:42 PM (02:06:26)Questions of Presenter Cr. Pomeroy asked about the process of controlled growth. Cr. Cunningham asked about aligning capital investment with growth in this plan. He asked how granular the recommendations will get and how they would relate to code. He asked about boundaries on the direction of this plan related to other plans,specifically the transportation plan. Page 5 of 8 Bozeman City Commission Meeting Minutes,October 15,2018 Cr. Krauss asked CA Sullivan about the recommendations being in compliance with the growth policy. DM Mehl talked about court cases that set a precedent. 3. 08:14:36 PM (02:16:20) Downtown Bozeman Improvement Plan Update (Naumann) Chris Naumann, Executive Director of the Downtown Bozeman Partnership, presented a brief update about the Downtown Improvement Plan. He talked about how the Downtown Bozeman Partnership is working with Community Development to align with their plans. He talked about upcoming presentations for the community to be informed. 08:20:23 PM (02:22:07) Questions of Presenter Cr. Cunningham asked for more information about the framework presentation and an example of what that might look like. Cr. Krauss asked whether this is still an update versus a complete re-write relative to the growth plan and downtown plan approach. He talked about testing our plans against feasibility. He asked whether the program will look at economic components. He asked about interconnectivity between districts. Mayor Andrus asked if this plan will address transition in a way that the 2009 plan didn't or enhance how it did.She asked about how the parking plan will be used in the downtown plan. 08:36:32 PM (02:38:16) Public Comment There was no public comment. J. 08:36:48 PM (02:38:32)Action Item 1. 08:36:51 PM (02:38:35) Resolution 4960,Special Assessment Levy for Special Improvement District(SID) Number 739 for Improvements to East Olive Street between South Black Avenue and South Church Avenue, and South Church Avenue between East Olive Street and East Babcock Street(Donald), a 08:37:12 PM (02:38:56)Staff Presentation Finance Director Kristin Donald explained this resolutions establishes the Special Assessment Levy for the SID 739. She pointed out this hearing was noticed and letters were sent to property owners. No public comment was received. 08:37:36 PM (02:39:20)Clarification of Staff CA Sullivan clarified this is a formal public hearing required under state law and also the time for the Commission to hear any objections to the levy. 08:37:51 PM (02:39:35)Questions of Staff There were no questions of staff. Page 6 of 8 Bozeman City Commission Meeting Minutes,October 15,2018 08:38:00 PM (02:39:44) Public Comment There was no public comment. 08:38:11 PM (02:39:55)Motion to adopt Resolution 4960, levying a special assessment upon benefited properties within Special Improvement District Number 739. DeputV MaVor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd 08:38:27 PM (02:40:11) Discussion DM Mehl commented out of abundance of caution, he appreciates the staff's work. Cr. Krauss commended landowners in that area who recognize a needed investment in their infrastructure. 08:38:56 PM (02:40:40) Vote on the Motion to adopt Resolution 4960,levying a special assessment upon benefited properties within Special Improvement District Number 739. The motion passed 5-0. Deputy MaVor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham: Approve K. 08:39:10 PM (02:40:54) FYI/Discussion • Mayor Andrus reminded the Commission that the meeting next week will contain a work session. • DM Mehl noted the Zoning Commission and Planning Board will hold a joint public hearing beginning at 7:00 PM tomorrow night on the draft community plan. L. 08:40:10 PM (02:41:54)Adjournment 8:40 PM Mayor Andrus Andrus adjourned the meeting at 8:40 PM. Cynthia L.Andrus IMayor Page 7 of 8 Bozeman City Commission Meeting Minutes,October 15,2018 >a ATTEST: -� Robin Crough 1883 •�yS`� ' City Clerk a+a is •a PREPARED BY: Brenda Sweeney Deputy City Clerk Approved on: Page 8 of 8