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Home My WebLink About10-01-18 City Commission Minutes f t{��f THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,October 01,2018 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais: City Manager(CM)Andrea Surratt,Assistant City Attorney(ACA) Karen Stambaugh, City Clerk Robin Crough A. 05:59:57 PM (00:03:53)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:04 PM (00:04:00) Pledge of Allegiance and a Moment of Silence C. 06:00:51 PM (00:04:47)Changes to the Agenda There were no changes to the agenda. D. 06:00:57 PM (00:04:53) FYI • DM Mehl noted the Planning Coordinating Committee meets tomorrow. • Mayor Andrus noted a Town Hall for the Bozeman Public Safety Center will be Wednesday at 6:00 PM at Fire Station 3. • CM Surratt noted that the Meet and Greet for the Public Works Director candidates is tomorrow at 4:30 in the Commission Room. E. 06:02:05 PM (00:06:01)Commission Disclosures There were no commission disclosures. F. 06:02:11 PM (00:06:07)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) a Page 1 of 9 Bozeman City Commission Meeting Minutes,October 1,2018 2. Ratify the Montana Tourism Grant Application Submission to the Montana Department of Commerce Office of Tourism to Complete the Bozeman Historic Main Street District Update Project(Gonzalez), a 3. Authorize the City Manager to Sign a Professional Services Agreement with Ayres Associates, Inc. for an Environmental Protection Agency (EPA) Brownfield Community Wide Assessment Grant Application (Fine)ml G:j 4. Authorize the City Manager to Sign a Professional Services Agreement with MarshallGIS for Automatic Vehicle Location (AVL)System and Services (Shockley) a 5. Authorize the City Manager to Sign Task Order Number 1 with Sanderson Stewart for Right- of-Way Acquisition Services for Improvements at the Intersection of Baxter Lane and Cottonwood Road (Hixson), a 6. Authorize the City Manager to Sign Task Order Number 2 with Sanderson Stewart for Condemnation Support Services as Part of Current Right-of-Way Acquisition Services(Hixson) 7 p 7. Resolution 4946, Authorizing the City Manager to Sign Change Order Number 1 to the Construction Agreement with FieldTurf® for Additional Site Work Associated with Construction of Synthetic Turf Fields at the Bozeman Sports Park(Overton)M a 8. Ordinance 2009 Final Adoption, the Tschache Lane Zone Map Amendment Rezoning 3.403 Acres from R-3, Residential Medium Density District,to R-4, Residential High Density District, Application 14321 (Rogers), a 9. Ordinance 2010 Final Adoption, Expanding the Boundaries of the Montana State University (MSU) Residential Parking Permit District to Include the 900 Block of South Grand Avenue, and Alderson Street from South 14th Avenue to South 15th Avenue (Winn), a 06:02:18 PM (00:06:14) City Manager Overview CM Surratt discussed the highlights of the consent agenda. 06:04:35 PM (00:08:31) Public Comment There was no public comment. 06:04:49 PM (00:08:45)Motion and Vote to approve Consent Items 1-9 as submitted. The motion passed 5-0. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd MaVor-CVnthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve G. 06:05:07 PM (00:09:03) Public Comment Page 2 of 9 Bozeman City Commission Meeting Minutes,October 1,2018 Mayor Andrus opened public comment. 06:05:49 PM (00:09:45)Jennifer Boyer,Public Comment Ms. Boyer updated the commission on the "A Seat at the Table"event,scheduled for October 25th H. 06:09:07 PM (00:13:03)Special Presentations 1. 06:09:11 PM (00:13:07) Neighborhood Conservation Overlay District (NCOD) Review Consultant Introduction, Update, and Upcoming Public Participation Options(Gonzalez) 06:09:24 PM (00:13:20)Staff Presentation Community Development Director Marty Matsen updated the commission on the process and progress of the NCOD update, working with BendonAdams on the project.The consultant is currently working on a draft with recommendations, and events will be rescheduled for November so there is more time for public review of the draft. 06:12:56 PM (00:16:52)Questions of Staff Cr. Cunningham asked how this will interact with the Community Plan. Cr. Krauss asked if it's the staff's role in evaluating the work of the consultant,and who will at the end of the day"accept"the report. DM Mehl stated there should be a public presentation in front of the commission. 2. 06:24:11 PM (00:28:07) Montana State University and City of Bozeman Accessory Dwelling Unit Design Project—Student Preliminary Design Presentation (Johnson) . a 06:24:45 PM (00:28:41)Staff Presentation Senior Planner Courtney Johnson discussed the ADU project in collaboration with the MSU School of Architecture.She discussed the six properties,the process,the deliverables, and introduced the construction teams.The groups of students presented their respective projects. 06:50:49 PM (00:54:45)Questions of Presenters Cr. Pomeroy asked who the targeted users of the ADUs would be,and asked about affordable housing. Cr. Cunningham asked what the limitations of an ADU would be, and about parking challenges. He asked what prompted looking at solar. He asked about neighborhood input and how would these be replicable. He asked about the biggest challenges. DM Mehl and Mayor Andrus commended their work within the code and without deviations. Cr. Krauss asked if these will be examined for code compliance. Cr. Pomeroy asked how the six properties were chosen. I. 07:03:15 PM (01:07:11)Action Items Page 3 of 9 Bozeman City Commission Meeting Minutes,October 1,2018 1. 07:03:20 PM(01:07:16)Continue the Public Hearing for the Valhalla Meadery Conditional Use Permit for the Sale of Alcohol for On-Premises Consumption from October 1,2018 to October 8, 2018,Application 18332 (Pope), a 07:03:45 PM (01:07:41) Public Comment There was no public comment. 07:03:58 PM (01:07:54)Motion and Vote to continue the public hearing on application 18332, Valhalla Meadery Conditional Use Permit,from October 1,2018 to October 8,2018. The motion passed 5-0. Commissioner- I-Ho Pomeroy: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve 2. 07:04:32 PM (01:08:28) Resolution 4932, Levying and Assessing Delinquent Water, Sewer, Stormwater, Garbage, and Recycling Charges for Fiscal Year 2019 (Donald), a 07:04:55 PM (01:08:51)Staff Presentation Finance Director Kristin Donald discussed the resolution and the process of places the charges as a lien to real property. She discussed the noticing of the resolution to property owners. 07:05:33 PM (01:09:29) Questions of Staff DM Mehl asked about noticing process. Cr. Cunningham asked about returned mail and getting the notice to the correct people. He asked if water gets turned off. Mayor Andrus asked if the City keeps track of those that continually don't pay,and if there are repercussions. 07:09:08 PM (01:13:04) Public Comment There was no public comment. 07:09:17 PM (01:13:13)Motion to adopt Resolution 4932, Levying and Assessing Delinquent Water, Sewer,Stormwater, Garbage, and Recycling Charges for Fiscal Year 2019. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Page 4 of 9 Bozeman City Commission Meeting Minutes,October 1,2018 07:09:28 PM (01:13:24) Discussion Cr. Krauss stated citizens have to actually ask for these services. 07:10:57 PM (01:14:53) Vote on the Motion to adopt Resolution 4932, Levying and Assessing Delinquent Water,Sewer,Stormwater, Garbage,and Recycling Charges for Fiscal Year 2019. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 3. 07:11:08 PM (01:15:04) Resolution 4933, Levying and Assessing Delinquent Sidewalk Install or Repair Charges for Fiscal Year 2019 (Donald) _a 07:11:18 PM (01:15:14)Staff Presentation FD Donald discussed the noticing by the City Engineering Department to make repairs,and that they work with customers to allow monthly payments. 07:12:05 PM (01:16:01) Public Comment There was no public comment. 07:12:15 PM (01:16:11)Motion to adopt Resolution 4933, Levying and Assessing Delinquent Sidewalk Install or Repair Charges for Fiscal Year 2019. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd 07:12:26 PM (01:16:22) Discussion Cr. Krauss reminded the public that the sidewalk is the homeowner's responsibility. Cr.Cunningham saw the process first-hand in his neighborhood. Mayor Andrus stated she'd like to see permeable pavers. 07:13:55 PM (01:17:51) Vote on the Motion to adopt Resolution 4933, Levying and Assessing Delinquent Sidewalk Install or Repair Charges for Fiscal Year 2019. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd Page 5 of 9 Bozeman City Commission Meeting Minutes,October 1,2018 Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 4. 07:14:05 PM (01:18:01) Resolution 4934, Levying and Assessing Delinquent Snow Removal Charges for Fiscal Year 2019 (Donald) a 07:14:15 PM (01:18:11)Staff Presentation FD Donald discussed the noticing process,and that the City will contract the removal process if necessary. 07:14:44 PM (01:18:40) Questions of Staff Cr.Cunningham asked if any of these are under protest. 07:15:06 PM (01:19:02) Public Comment There was no public comment. 07:15:15 PM (01:19:11)Motion to adopt Resolution 4934, Levying and Assessing Delinquent Snow Removal Charges for Fiscal Year 2019. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd 07:15:24 PM (01:19:20) Discussion Cr. Krauss stated this is a matter of public safety. 07:15:49 PM (01:19:45) Vote on the Motion to adopt Resolution 4934, Levying and Assessing Delinquent Snow Removal Charges for Fiscal Year 2019. The motion passed 5-0. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 5. 07:16:02 PM (01:19:58) Resolution 4935, Levying and Assessing Delinquent Weed Mowing Charges for Fiscal Year 2019 (Donald)�' a Page 6 of 9 Bozeman City Commission Meeting Minutes,October 1,2018 07:16:13 PM (01:20:09)Staff Presentation FD Donald discussed the notification process,and that removal is contracted and then billed. 07:16:45 PM (01:20:41) Questions of Staff Cr. Pomeroy asked if the current owners have been delinquent before and what is the repercussion. 07:17:28 PM (01:21:24) Public Comment There was no public comment. 07:17:33 PM (01:21:29)Motion and Vote to adopt Resolution 4935,Levying and Assessing Delinquent Weed Mowing Charges for Fiscal Year 2019. The motion passed 5-0. Commissioner- I-Ho Pomeroy: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 6. 07:18:00 PM (01:21:56) Appointment to the Bozeman Downtown Business Improvement District Board (BDBID) (Sweeney) .a 07:18:05 PM (01:22:01)Motion to appoint Mike Basile to the n,wnt-,,mm iva I ..ban vemoaiyal Wst.in Roar Bozeman Downtown Business Improvement District Board to a term ending June 30,2020. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 7. 07:18:40 PM (01:22:36)Appointment(s)to the Downtown Area Urban Renewal District Board (DURB) (Sweeney) G:j 07:18:56 PM (01:22:52)Motion and Vote to appoint Bill Stoddart to a non-voting position with a term ending June 30,2022 Ito the Downtown Area Urban Renewal District Board]. The motion passed 5-0. Page 7 of 9 Bozeman City Commission Meeting Minutes,October 1,2018 Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl: Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 8. 07:19:19 PM (01:23:15) Appointment(s) to the Midtown Urban Renewal Board (MURB) (Sweeney) a 07:19:22 PM (01:23:18) Motion and Vote to appoint Nolan Campbell as a non-voting member [appointed by the City Commission] with a term ending January 31, 2019 [to the Midtown Urban Renewal Board]. The motion passed 5-0. Commissioner-TerrV Cunningham: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus: Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho PomeroV: Approve Commissioner-TerrV Cunningham:Approve 07:19:47 PM (01:23:43)Motion and Vote to appoint Valerie Wyman as a non-voting member [appointed by the City Commission-At Large]with a term ending January 31,2022[to the Midtown Urban Renewal Board]. The motion passed 5-0. Commissioner-Terry Cunningham: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham: Approve J. 07:20:16 PM (01:24:12) FYI/Discussion There was no FYI. K. 07:20:26 PM (01:24:22)Adjournment Mayor Andrus adjourned the meeting at 7:20 PM. Page 8 of 9 Bozeman City Commission Meeting Minutes,October 1,2018 i ynthia L.Andrus Mayor ATTEST: U: { •�' Robin Crough City Clerk TIN Co• l� PREPARED BY: Robin Crough City Clerk Approved on: WoycV Lem C. ---01 C Page 9 of 9