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HomeMy WebLinkAbout10-11-18 BPC Minutes.docx BOZEMAN PARKING COMMISSION AGENDA Thursday, October 11, 2018, 7:30 AM A. Call to Order - 7:30 AM – City Commission Chamber, City Hall, 121 North Rouse Mayor - Cynthia Andrus: Present Committee Member - Ben Lloyd: Absent Committee Member - Chris Naumann: Present Committee Member - James Ness: Present Committee Chair - Pamela Bryan: Present Committee Member - Shasta Winston: Present Committee Member - Kelly Wiseman : Present Committee Member - Mark Egge: Present Staff - Ed Meece: Present B. Changes to the Agenda None C. Approval of September 2018 minutes (Exhibit 1) Noted changes to the minutes from September: James Ness was absent last month and in Section F Coper Parks should be changed to Cooper Park. Committee Member - Kelly Wiseman : Motion Committee Chair - Pamela Bryan: 2nd Mayor - Cynthia Andrus: Approve Committee Member - Ben Lloyd: Absent Committee Member - Chris Naumann: Approve Committee Member - James Ness: Approve Committee Chair - Pamela Bryan: Approve Committee Member - Shasta Winston: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Mark Egge: Approve Staff - Ed Meece: N\A C. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. None E. Action Items 1. Review Lease Policy and Lease Limit Calculation (Exhibit 2) As required by policy, the Parking Commission reviews the parking leases available for sale in the parking garage quarterly. According to the formula, developed with Rick Williams, there are currently 583 spaces available to be sold. At this time there are 573 spaces sold. This allows for 10 more permits to be sold from the waiting list. Chair Naumann asked about working with Rick Williams Consulting to refine the formula, going forward, and should we be using an average of several data points as opposed to just one. Mr. Meece commented that he has been speaking with Mr. Williams about data collection, and looking at data based on trends such as weekend v. weekday trends. Commissioner Bryan asked about the data that was collected in 2017, and if Mr. Meece thinks it is ok to lease these spots based on that data or if we should be waiting for more up-to-date data. She also commented on the lease agreements we have with the hotels, and if we are considering their usage when looking at garage occupancy and duration of stay. Mr. Meece commented that there is a margin built into the formula already (the 50% of peak occupancy) and feels comfortable leasing out these 10 spaces. He also pointed out that we can now look at the data and determine the different types of usage within the garage. Commissioner Wiseman asked about the Montana plates, and if the T2 system is now able to read the plates more efficiently. Mr. Meece commented that the vast majority of the plates are reading correctly in the T2 system. Mr. Meece stated he is working with Mr. Williams to determine the proper number of garage leases to be sold which are UDC and non-UDC, and how to manage, or possibly cap, the UDC leases in the garage. This may eventually lead to some policy changes in the future. 2. Review Downtown Strategic Parking Management Plan - Strategies 11-14. (Exhibit 3) Mr. Meece commented on the T2 project and its progress. A lot of T2’s previous issues have been sorted out, and we are moving from a design and implementation phase to the general support phase. Mr. Meece distributed a copy of the new garage/lot signage package, and that the updated signs for strategic plan number 14 have been ordered. The signage in the garage will change from “always” to “immediately” visit a pay station. Mr. Meece gave credit to Parking Officer Delahunt for completing a field survey of all on-street parking related signage, striping and other zones within B3. The collected data has been handed off to the GIS department to create a multi-layered parking map. Commissioner Winston asked about confusion at the Parking Garage based on the free 2 hours and why people have to visit the pay station if they are not staying more than two hours. Mr. Meece replied that he hopes the new signage stating “immediately” will help resolve some of the confusion. Chair Naumann confirmed that the “two hours free” is a big part of what is causing the confusion with visiting the pay station when entering the garage. He also asked if the only citations being issued are by the officers placing citations on the car. Mr. Meece confirmed that was correct, currently, however the technology is there to be able to mail citations - and City Code allows for this. Mayor Andrus asked about the two hour free parking in the garage, and suggested having a conversation about this topic. Commissioner Bryan echoed support that before we send electronic citations (mailed) we have a public discussion about it at a Parking Commission meeting. She suggested that it might be helpful to put something in the newspaper, explaining how the garage works, and celebrating the implementation of the advanced parking system. Commissioner Egge asked if T2 will be able to resolve the plate reading issues, or if we should be drafting a resolution to the state to modify the license plate systems. He also asked about the integration of the T2 system with the GIS mapping system. Chair Naumann asked about using widgets to chart the occupancy of the garage, or lots, on the parking web page. Mr. Winn, Assistant City Manager, reported that a Parking Team has been created to look at some of the more complicated parking topics and issues, such as Cash-In-Lieu. Rebecca Gleason, 1139 Spruce Drive; commented about the bike parking and fixit station in the garage, and that she hopes the new garage signage will reflect this. She would also like the Parking Commission to be aware of the different options for transportation throughout Bozeman. She mentioned different commuting options, to include the website bozemancommute.org. 3. Review, and/or modify, proposed changes to Bozeman Municipal Code (Parking) regarding parking citation appeals process (Exhibit 4). Mr. Meece stated that parking violations are currently considered municipal infractions, and the Administration will be changing them to be municipal violations as part of the pending municipal code changes. This allows the appeal process to stay internal, instead of going to Municipal Court. This will create a second level of internal appeal, by a board comprised of three parking commissioners. Chair Naumann asked how long this change to the process would take, and when it will go in front of the City Commission for approval. Mr. Meece reported that it should go to the City Commission for first reading in late November. F. Parking Program Manager Report (Exhibit 5) Mr. Meece mentioned that he received a request for an additional 50 UDC parking spaces in the parking garage. However, based on the Lease Calculator and the existing waiting list, the request was denied. Chair Naumann noted that the 50 UDC spaces requested were for a hotel. G. New Business Chair Naumann reported on the idea of expanding the Parking Garage—adding another level or two and a roof. He will be contracting with a team of experts to discuss the process, time-line and disruption in the garage for this to occur. Adjournment. The next Bozeman Parking Commission meeting will be held November 8, 2018, 7:30 am, at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Chuck Winn 582-2307.