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HomeMy WebLinkAbout10-11-18 Building Board of Appeals Minutes  BOZEMAN PARKING COMMISSION AGENDA Thursday, October 11, 2018, 7:30 AM Call to Order - 7:30 AM – City Commission Chamber, City Hall, 121 North Rouse Mayor - Cynthia Andrus: Present Committee Member - Ben Lloyd: Absent Committee Member - Chris Naumann: Present Committee Member - James Ness: Present Committee Chair - Pamela Bryan: Present Committee Member - Shasta Winston: Present Committee Member - Kelly Wiseman : Present Committee Member - Mark Egge: Present Staff - Ed Meece: Present Changes to the Agenda None C.     Approval of September 2018 minutes (Exhibit 1) Noted changes to the minutes from September: James Ness was absent last month and in Section F Coper Parks should be changed to Cooper Park. Committee Member - Kelly Wiseman : Motion Committee Chair - Pamela Bryan: 2nd Mayor - Cynthia Andrus: Approve Committee Member - Ben Lloyd: Absent Committee Member - Chris Naumann: Approve Committee Member - James Ness: Approve Committee Chair - Pamela Bryan: Approve Committee Member - Shasta Winston: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Mark Egge: Approve Staff - Ed Meece: N\A Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. None E. Action Items 1. Review Lease Policy and Lease Limit Calculation (Exhibit 2) The Parking Commission reviews the available parking space in the parking garage quarterly. According to the formula being used there are currently 583 spaces available to be sold. At this time there are 573 spaces sold. This allows for 10 more permits to be sold from the waitlist. Chair Naumann asked about working with Rick Williams Consulting and about the data that was collected and if we could be using an average of several data collecting points. Mr. Meece agrees and commented that he has been speaking with Mr. Williams about data collection and averages and also looking at collecting data based on trends such as weekend and weekday trends. Commissioner Bryan asked about the data that was collected in 2017 and if Mr. Meece thinks it is ok to lease these spots based on that data or if we should be waiting for more up-to-date data. She also commented on the lease agreements we have with the hotels and if we are considering there usage when looking at garage occupancy and their average stay. Mr. Meece commented that there is a margin built into the formula and feels comfortable leasing out these 10 spaces. He also points out that we can now look at the data and determine the different types of usage within the garage. Commissioner Wiseman asked about the Montana plates and if the T2 system is now able to read the plates more efficiently? Mr. Meece commented that the vast majority of the plates are reading correctly in the T2 system. Mr. Meece pointed out that he is working with Mr. Williams to determine the proper number of leases issued to the garage that are UDC and non UDC leases and how to manage or possibly cap the UDC leases in the garage. This is current conversation with Mr. Williams and may eventually lead to some policy changes in the future. 2. Review Downtown Strategic Parking Management Plan - Strategies 11-14. (Exhibit 3) Mr. Meece commented on the T2 project and its progress. A lot of T2s previous issues have been sorted out and we are moving from a design and implementation team to a support team. Mr. Meece pointed out the copy of the new signage package, and that the updated signs for strategic plan number 14 have been ordered. He stated that the signage in the garage will change from “always” to “immediately” visit a pay station. Mr. Meece gave credit to Parking Officer Delahunt and commented on her contribution in the completed field survey of all the parking related signage, striping and zones within B3. The collected data has been handed off to the GIS department to create a layered parking map. The conversation with the Public Works department has been started to create more parking options. Commissioner Winston asked about the Parking Garage and the confusion of the 2 hours free and why people have to visit the pay station if they are not staying more than two hours and if the new signage addresses this issue. Mr. Meece commented that he hopes that with the new signage stating “immediately” will help resolve some of the confusion. Chair Naumann confirmed that the “two hours free” is a big part of what is causing the confusion with visiting the pay station when entering the garage. He also asked if the only citations being issued are by the officers placing the citation on the car? Mr. Meece confirmed that was correct currently, however the technology is there to be able to mail citations and confirmed that the City Code allows for this. Mayor Andrus asked about the two hour free parking in the garage issue and suggested having a conversation about addressing this topic. Commissioner Bryan echoes support that before we send electronic citations we have a public discussion about it in the next Parking Commission meeting. She suggested that it might be helpful to put something in the newspaper that explains how the garage works and about changes in the new parking system, and also celebrate the implementation of the advanced parking system T2. Commissioner Egge asked if T2 will be able to resolve the plate reading issues or if we should be drafting a resolution to the state to clarify license plates. He also asked about the use of the T2 system and its integration into the GIS mapping system. Chair Naumann asked about using widgets to chart the occupancy of the garage or lots on the parking web page. Mr. Winn, Assistant City Manager, reported that a Parking Team has been created to look at more complicated parking topics and issues. Rebecca Gleason, 1139 Spruce drive; commented about the great bike parking and fixit station in the garage and hopes the new signage will reflect this. She would also like the commission to be aware of the different options for transportation throughout Bozeman. She mentioned different commuting options and pointed out bozemancommute.org. 3. Review, and/or modify, proposed changes to Bozeman Municipal Code (Parking) regarding parking citation appeals process (Exhibit 4). Mr. Meece stated that parking violations are currently considered municipal infractions and we are in the process of changing them to be municipal violations instead. This allows the appeal process to stay internal instead of going to Municipal Court. The change to the appeal process would create a second level of review for citations that have been appealed and denied. Chair Naumann asked how long this change to the process would take and when it will go in front of the City Commission for approval since it is an ordinance change. Mr. Meece reported that it should go to the City Commission in late November. F. Parking Program Manager Report (Exhibit 5) Mr. Meece noted that the parking district update was completed. He also mentioned that there has been a request for an additional 50 UDC parking spaces in the parking garage. Chair Naumann clarified that the 50 UDC spaces requested are for a hotel. G. New Business Chair Naumann reported on the idea of expanding the Parking Garage—adding another level or two and a roof. He will be contracting with a team of experts to discuss the process, time-line and disruption in the garage for this to occur. H.     Adjournment.   The next Bozeman Parking Commission meeting will be held November 8, 2018, 7:30 am, at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Chuck Winn 582-2307.    for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. None E. Action Items 1. Review Lease Policy and Lease Limit Calculation (Exhibit 2) The Parking Commission reviews the available parking space in the parking garage quarterly. According to the formula being used there are currently 583 spaces available to be sold. At this time there are 573 spaces sold. This allows for 10 more permits to be sold from the waitlist. Chair Naumann asked about working with Rick Williams Consulting and about the data that was collected and if we could be using an average of several data collecting points. Mr. Meece agrees and commented that he has been speaking with Mr. Williams about data collection and averages and also looking at collecting data based on trends such as weekend and weekday trends. Commissioner Bryan asked about the data that was collected in 2017 and if Mr. Meece thinks it is ok to lease these spots based on that data or if we should be waiting for more up-to-date data. She also commented on the lease agreements we have with the hotels and if we are considering there usage when looking at garage occupancy and their average stay. Mr. Meece commented that there is a margin built into the formula and feels comfortable leasing out these 10 spaces. He also points out that we can now look at the data and determine the different types of usage within the garage. Commissioner Wiseman asked about the Montana plates and if the T2 system is now able to read the plates more efficiently? Mr. Meece commented that the vast majority of the plates are reading correctly in the T2 system. Mr. Meece pointed out that he is working with Mr. Williams to determine the proper number of leases issued to the garage that are UDC and non UDC leases and how to manage or possibly cap the UDC leases in the garage. This is current conversation with Mr. Williams and may eventually lead to some policy changes in the future. 2. Review Downtown Strategic Parking Management Plan - Strategies 11-14. (Exhibit 3) Mr. Meece commented on the T2 project and its progress. A lot of T2s previous issues have been sorted out and we are moving from a design and implementation team to a support team. Mr. Meece pointed out the copy of the new signage package, and that the updated signs for strategic plan number 14 have been ordered. He stated that the signage in the garage will change from “always” to “immediately” visit a pay station. Mr. Meece gave credit to Parking Officer Delahunt and commented on her contribution in the completed field survey of all the parking related signage, striping and zones within B3. The collected data has been handed off to the GIS department to create a layered parking map. The conversation with the Public Works department has been started to create more parking options. Commissioner Winston asked about the Parking Garage and the confusion of the 2 hours free and why people have to visit the pay station if they are not staying more than two hours and if the new signage addresses this issue. Mr. Meece commented that he hopes that with the new signage stating “immediately” will help resolve some of the confusion. Chair Naumann confirmed that the “two hours free” is a big part of what is causing the confusion with visiting the pay station when entering the garage. He also asked if the only citations being issued are by the officers placing the citation on the car? Mr. Meece confirmed that was correct currently, however the technology is there to be able to mail citations and confirmed that the City Code allows for this. Mayor Andrus asked about the two hour free parking in the garage issue and suggested having a conversation about addressing this topic. Commissioner Bryan echoes support that before we send electronic citations we have a public discussion about it in the next Parking Commission meeting. She suggested that it might be helpful to put something in the newspaper that explains how the garage works and about changes in the new parking system, and also celebrate the implementation of the advanced parking system T2. Commissioner Egge asked if T2 will be able to resolve the plate reading issues or if we should be drafting a resolution to the state to clarify license plates. He also asked about the use of the T2 system and its integration into the GIS mapping system. Chair Naumann asked about using widgets to chart the occupancy of the garage or lots on the parking web page. Mr. Winn, Assistant City Manager, reported that a Parking Team has been created to look at more complicated parking topics and issues. Rebecca Gleason, 1139 Spruce drive; commented about the great bike parking and fixit station in the garage and hopes the new signage will reflect this. She would also like the commission to be aware of the different options for transportation throughout Bozeman. She mentioned different commuting options and pointed out bozemancommute.org. 3. Review, and/or modify, proposed changes to Bozeman Municipal Code (Parking) regarding parking citation appeals process (Exhibit 4). Mr. Meece stated that parking violations are currently considered municipal infractions and we are in the process of changing them to be municipal violations instead. This allows the appeal process to stay internal instead of going to Municipal Court. The change to the appeal process would create a second level of review for citations that have been appealed and denied.  BOZEMAN PARKING COMMISSION AGENDA Thursday, October 11, 2018, 7:30 AM Call to Order - 7:30 AM – City Commission Chamber, City Hall, 121 North Rouse Mayor - Cynthia Andrus: Present Committee Member - Ben Lloyd: Absent Committee Member - Chris Naumann: Present Committee Member - James Ness: Present Committee Chair - Pamela Bryan: Present Committee Member - Shasta Winston: Present Committee Member - Kelly Wiseman : Present Committee Member - Mark Egge: Present Staff - Ed Meece: Present Changes to the Agenda None C.     Approval of September 2018 minutes (Exhibit 1) Noted changes to the minutes from September: James Ness was absent last month and in Section F Coper Parks should be changed to Cooper Park. Committee Member - Kelly Wiseman : Motion Committee Chair - Pamela Bryan: 2nd Mayor - Cynthia Andrus: Approve Committee Member - Ben Lloyd: Absent Committee Member - Chris Naumann: Approve Committee Member - James Ness: Approve Committee Chair - Pamela Bryan: Approve Committee Member - Shasta Winston: Approve Committee Member - Kelly Wiseman : Approve Committee Member - Mark Egge: Approve Staff - Ed Meece: N\A Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. None E. Action Items 1. Review Lease Policy and Lease Limit Calculation (Exhibit 2) The Parking Commission reviews the available parking space in the parking garage quarterly. According to the formula being used there are currently 583 spaces available to be sold. At this time there are 573 spaces sold. This allows for 10 more permits to be sold from the waitlist. Chair Naumann asked about working with Rick Williams Consulting and about the data that was collected and if we could be using an average of several data collecting points. Mr. Meece agrees and commented that he has been speaking with Mr. Williams about data collection and averages and also looking at collecting data based on trends such as weekend and weekday trends. Commissioner Bryan asked about the data that was collected in 2017 and if Mr. Meece thinks it is ok to lease these spots based on that data or if we should be waiting for more up-to-date data. She also commented on the lease agreements we have with the hotels and if we are considering there usage when looking at garage occupancy and their average stay. Mr. Meece commented that there is a margin built into the formula and feels comfortable leasing out these 10 spaces. He also points out that we can now look at the data and determine the different types of usage within the garage. Commissioner Wiseman asked about the Montana plates and if the T2 system is now able to read the plates more efficiently? Mr. Meece commented that the vast majority of the plates are reading correctly in the T2 system. Mr. Meece pointed out that he is working with Mr. Williams to determine the proper number of leases issued to the garage that are UDC and non UDC leases and how to manage or possibly cap the UDC leases in the garage. This is current conversation with Mr. Williams and may eventually lead to some policy changes in the future. 2. Review Downtown Strategic Parking Management Plan - Strategies 11-14. (Exhibit 3) Mr. Meece commented on the T2 project and its progress. A lot of T2s previous issues have been sorted out and we are moving from a design and implementation team to a support team. Mr. Meece pointed out the copy of the new signage package, and that the updated signs for strategic plan number 14 have been ordered. He stated that the signage in the garage will change from “always” to “immediately” visit a pay station. Mr. Meece gave credit to Parking Officer Delahunt and commented on her contribution in the completed field survey of all the parking related signage, striping and zones within B3. The collected data has been handed off to the GIS department to create a layered parking map. The conversation with the Public Works department has been started to create more parking options. Commissioner Winston asked about the Parking Garage and the confusion of the 2 hours free and why people have to visit the pay station if they are not staying more than two hours and if the new signage addresses this issue. Mr. Meece commented that he hopes that with the new signage stating “immediately” will help resolve some of the confusion. Chair Naumann confirmed that the “two hours free” is a big part of what is causing the confusion with visiting the pay station when entering the garage. He also asked if the only citations being issued are by the officers placing the citation on the car? Mr. Meece confirmed that was correct currently, however the technology is there to be able to mail citations and confirmed that the City Code allows for this. Mayor Andrus asked about the two hour free parking in the garage issue and suggested having a conversation about addressing this topic. Commissioner Bryan echoes support that before we send electronic citations we have a public discussion about it in the next Parking Commission meeting. She suggested that it might be helpful to put something in the newspaper that explains how the garage works and about changes in the new parking system, and also celebrate the implementation of the advanced parking system T2. Commissioner Egge asked if T2 will be able to resolve the plate reading issues or if we should be drafting a resolution to the state to clarify license plates. He also asked about the use of the T2 system and its integration into the GIS mapping system. Chair Naumann asked about using widgets to chart the occupancy of the garage or lots on the parking web page. Mr. Winn, Assistant City Manager, reported that a Parking Team has been created to look at more complicated parking topics and issues. Rebecca Gleason, 1139 Spruce drive; commented about the great bike parking and fixit station in the garage and hopes the new signage will reflect this. She would also like the commission to be aware of the different options for transportation throughout Bozeman. She mentioned different commuting options and pointed out bozemancommute.org. 3. Review, and/or modify, proposed changes to Bozeman Municipal Code (Parking) regarding parking citation appeals process (Exhibit 4). Mr. Meece stated that parking violations are currently considered municipal infractions and we are in the process of changing them to be municipal violations instead. This allows the appeal process to stay internal instead of going to Municipal Court. The change to the appeal process would create a second level of review for citations that have been appealed and denied. Chair Naumann asked how long this change to the process would take and when it will go in front of the City Commission for approval since it is an ordinance change. Mr. Meece reported that it should go to the City Commission in late November. F. Parking Program Manager Report (Exhibit 5) Mr. Meece noted that the parking district update was completed. He also mentioned that there has been a request for an additional 50 UDC parking spaces in the parking garage. Chair Naumann clarified that the 50 UDC spaces requested are for a hotel. G. New Business Chair Naumann reported on the idea of expanding the Parking Garage—adding another level or two and a roof. He will be contracting with a team of experts to discuss the process, time-line and disruption in the garage for this to occur. H.     Adjournment.   The next Bozeman Parking Commission meeting will be held November 8, 2018, 7:30 am, at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Chuck Winn 582-2307.