HomeMy WebLinkAbout10-31-18 Board of Ethics MaterialsBOARD OF ETHICS
Agenda
Wednesday, October 31 2018
Madison Room, City Hall
121 North Rouse Avenue
1.CALL MEETING TO ORDER
3:45pm – Madison Room, City Hall, 121 North Rouse
2.CHANGES TO THE AGENDA
3.PUBLIC COMMENT
Please state your name and address in an audible tone of voice for the record. This is
the time for individuals to comment on matters falling within the purview of the Board.
There will also be an opportunity in conjunction with each action item for comments
pertaining to that item. Please limit your comments to three minutes.
4.APPROVAL OF MINUTES
5.ACTION ITEMS
The Board of Ethics may take action and make a decision regarding any of the items
listed.
1.Approve process and curriculum for 2018 Ethics Training
6.FYI/DISCUSSION
7.ADJOURNMENT
This meeting is open to all members of the public. For more information, please contact
Julie Hunter, Executive Assistant, at 582-2306
If you have a disability and require assistance, please contact our ADA Coordinator,
Mike Gray at 582-3232 (TDD 582-2301).
Commission Memorandum
REPORT TO: City of Bozeman Board of Ethics
FROM: Andrea Surratt, City Manager
SUBJECT: 2018 City of Bozeman Ethics Training
MEETING DATE: October 31, 2018
AGENDA ITEM TYPE: Action
RECOMMENDATION: Authorize the City Manager to facilitate an Ethics Course to the City
Employees for the year 2018.
BACKGROUND: The City Code of Ethics details the responsibilities of a three-member Board
of Ethics (hereafter called “The Board”). The Board is made up of individuals who are residents
of the city but not “elected officials of the city, full-time appointed city officials whether exempt
or nonexempt, or city employees” (2.03.580.A). Board members are appointed by the City
Commission to staggered terms and do not receive compensation. The responsibilities of the
Board are to:
Evaluate all aspects of the City Code of Ethics to ensure the public and all public servants have a
reasonable opportunity and are encouraged to participate;
Develop a plan to educate public servants about their rights, duties and responsibilities;
Submit an annual report of summary decisions, opinions and recommended actions regarding
ethical practices or policies; Arrange for annual training and education for all board members;
and Conduct hearings as needed (2.03.600.B.1).
The Board does not have authority to reverse or modify a prior action of the Mayor, governing
body or an officer or employee of the City but may refer a matter to the City Attorney for review
and consideration for appropriate action (2.03.600). The Board was created to ensure the public
and all public servants have a reasonable opportunity and are encouraged to participate in any
process for regularly evaluating the City Code of Ethics.
According to the City Charter (Section 7.01(b)), annual training and education of city officials,
city boards, and employees must occur regarding the state and city ethics codes. The Board of
Ethics works with city staff to develop ongoing training and education programs to help
employees and officials understand the code and their ethical responsibilities in day to day
operations. The long term goal of the Board of Ethics is to continually evolve the training
program so participants can expand on their understanding year after year.
Scheduling for training is flexible and adaptive to the needs of the participants. It is however
mandatory. If an employee does not comply with the annual ethics training, they can be subject
to disciplinary action. (Contact the Human Resources Department for details.) There are also
consequences for failure of appointed officials (board and committee members) to attend. In
September of 2012, with the passage of Ordinance No. 1833, the Bozeman Municipal Code was
amended to include a statement that the City Clerk shall forward to the Commission annually a
list of appointed officials who fail to take the required training under Bozeman Municipal Code
2
section 2.03.600.A.14(b) and the Charter. The Commission may remove an appointed official for
failing to comply.
The Ethics Training Timeline shall be:
November 9, 2018: Ethics Staff Team Drafts Curriculum
November 29, 2018: Ethics Staff Team Trains the Trainers
December 6, 2018: Annual Report to Commission
December, 2018: Commencement of Team Ethics Training Sessions
Jan – March, 2019: Make-up Sessions
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the Board of Ethics
FISCAL EFFECTS:
Attachment:
Timeline of Ethics Training
2018 COB Ethics Timeline
2018
Oct
10-09-18
HPO Meeting:
Introduction of
Process
10-18-18
Ethics Team Plans
Course
10-31-18
Board of Ethics
Meeting
2018
Nov
11-09-18
Ethics Team
Finalizes Course
11-29-18
Train the Trainers
2018
Dec
12-06-18
Commission
Report Due
2019
Jan
1-17-19
Ethics Make-up
#1
1-22-19
Ethics Make-up
#2
2019
Feb
2-13-19
Ethics Make-up
#3
2-28-19
Ethics Make-up
#4
2019
Mar
3-11-19
Ethics Make-up
#5
3-28-19
Ethics Make-up
#6