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Home My WebLink About09-24-18 City Commission Minutes Bozo q� Ln co. THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,September 24,2018 VIDEO AND AUDIO RECORDING IS AVAILABLE UPON CALL BACK TO ORDER FOR THE REGULAR MEETING AT 6:00 PM. A. Call to Order—3:00 PM—Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 3:01 PM. Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present: Community Development Director(CDD) Marty Matsen, Policy and Planning Manager (PPM)Chris Saunders,Assistant City Manager Chuck Winn, City Clerk Robin Crough B. 03:13:00 PM Affordable Housing Bus Tour 9x a An HRDC Streamline bus departed City Hall with the commission, staff, and approximately 20 community organization members and the public. CDD Matsen introduced the tour and discussed the process for creating affordable housing in the Lakes at Valley West, and the placement of eight families in said homes. 03:30:00 PM Lakes at Valley West Tour Joe Estrom with Kilday-Stratton walked the group through a Lakes at Valley West home. 03:40:00 PM West Edge Condominiums(drive-by) Tracy Menuez with HRDC discussed the West Edge Condominiums and their purchase/payment assistance. 03:51:00 PM West Babcock Apartments/Humble Homes Tracy Menuez discussed West Babcock Apartments and Headstart Center,developed as a Community Land Trust.The group stepped out to tour the Humble Homes on Beall Street. Page 1 of 9 Bozeman City Commission Meeting Minutes,September 24,2018 04:06:00 PM Stoneridge Apartments(drive-by) Tracy Menuez discussed the Stoneridge Apartments and how low income housing tax credits were used. 04:10:00 PM Baxter Apartments (drive-by) CDD Matsen discussed the apartments of an example of a unit almost at the end of the requirement to maintain affordability. 04:15:00 PM Willow Springs (drive-by) Tracy Menuez discussed the future construction of 24 townhomes to be in a community land trust. 04:18:00 PM Habitat for Humanity Homes (drive-by) Dave Magistrelli with Habitat for Humanity noted the homes cost approximately$130,000 to build, and that mortgages are at 30%of gross income. 04:25:00 PM Larkspur Apartments(drive-by) CDD Matsen discussed the construction of 136 units, including use of$200,000 of the City's workforce housing fund.Tracy Menuez noted the development is in a qualified census tract. 04:31:00 PM Aspen Meadows (drive-by) Tracy Menuez noted this example is of an "aged out" project. 04:34:00 PM MSU ADU Project Home—416 Short Street(drive-by) CDD Matsen discussed the MSU student project and showed one of the project properties. 04:45:00 PM MSU ADU Project Home—313 Grand Avenue(drive-by) CDD Matsen discussed the property as an example of how to fit an ADU into the Neighborhood Conservation Overlay District (NCOD). C. 05:00:00 PM Commission in Recess—5:00 PM Mayor Andrus called the commission into recess until 6:00 PM. Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at Dais: Assistant City Manager(ACM) Chuck Winn, City Attorney(CA) Greg Sullivan, Deputy City Clerk Brenda Sweeney D. 06:00:00 PM (00:03:02) Call Back to Order—6:00 PM—Commission Room, City Hall, 121 North Rouse Page 2 of 9 Bozeman City Commission Meeting Minutes,September 24,2018 Mayor Andrus called the meeting back to order at 6:00 PM. E. 06:00:04 PM (00:03:06) Pledge of Allegiance and a Moment of Silence F. 06:00:52 PM (00:03:54)Changes to the Agenda There were no changes to the agenda. G. 06:00:58 PM (00:04:00) FYI • Mayor Andrus talked about an event on Tuesday and Wednesday,September 25-26, 2018 sponsored by HRDC,which is a transportation workshop at the Sonic Temple. • Mayor Andrus talked about an event on Wednesday evening,September 25, 2018,which is a casual conversation regarding the Bozeman Public Safety Facility, at Map Brewing. • Mayor Andrus talked about meetings for the Neighborhood Conservation Overlay District to be held October 1-3, 2018 at various locations throughout the City. • Mayor Andrus talked about another town hall meeting regarding the Bozeman Public Safety Facility October 3, 2108 at Fire Station 3 at 6:00 PM. H. 06:02:22 PM (00:05:24)Commission Disclosures • Cr. Pomeroy disclosed that she and her husband owned a property under SID 684, Resolution 4940. I. 06:02:53 PM (00:05:55)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres) t� 2. Accept the Midtown Urban Renewal District Fiscal Year 2018 Annual Report(Fine) ,a 3. Authorize the City Manager to Sign a Conditional Irrevocable Offer of Dedication with Bozeman West Land Development Partners, LLC for Infrastructure Improvements for the Bozeman West Apartments (Nielsen) .a 4. Resolution 4956, the Ziegler Annexation of Approximately 3.12 Acres at 703 Bridger Drive, and Authorize the City Manager to Sign the Annexation Agreement and Utility Easement with J.Ziegler,Application 17423 (Saunders) °.a 5. Ordinance 2011 Provisional Adoption, the Ziegler Zone Map Amendment to Designate Approximately 3.12 Acres as M-1, Light Manufacturing, Located at 703 Bridger Drive, Application 17423 (Saunders) I 06:02:54 PM (00:05:56) City Manager Overview ACM Chuck Winn discussed the highlights of the consent agenda. 06:04:11 PM (00:07:13) Public Comment There was no public comment. Page 3 of 9 Bozeman City Commission Meeting Minutes,September 24,2018 06:04:20 PM (00:07:22)Motion and Vote to approve Consent Items 1-5 as submitted. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner- 1-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy: Approve Commissioner-TerrV Cunningham:Approve J. 06:04:38 PM (00:07:40) Public Comment There was no public comment. K. 06:05:20 PM (00:08:22)Special Presentation 1. 06:05:26 PM (00:08:28) Police Department Annual Report(Crawford) Police Chief Steve Crawford presented the Bozeman Police Department 2017 Annual Report and departmental update in detail. He talked about culture service and crime trends that occurred in 2017 as well as an overview of the department programs. He outlined current projects and challenges faced by both the community and the department. 06:30:03 PM (00:33:05) Questions of Staff Cr. Krauss pointed out that in the list of accomplishments,the Bozeman Police Department has been in attendance with Veterans Service Providers and that they appreciate Bozeman's participation. He talked about the Human Trafficking Task Force relative to training hotel and motel personnel on how to recognize that activity. Cr.Cunningham asked how many sworn officer positions are allocated and how many have been filled. He asked about the competition scope for recruits. He asked about moving officers from traffic to patrol. Cr. Pomeroy asked about Bozeman's 2017 lower crime rate compared to other Montana cities.She commented on community based police support. She talked about a partnership with other law enforcement agencies and asked whether the Bozeman Public Safety Facility would make it more cliff icu It. DM Mehl asked what year Chief Crawford joined the Police Department. He talked about growth in the number of officers in the chief's time. He asked how many more officers we could have on staff to be on par with other communities according to studies shown. Mayor Andrus asked about hiring relative to diversity, equity and inclusion and if he is seeing more in regard to that or if there are things we can do better in Human Resources. Cr. Krauss commented that he would like to see over-hiring in the Police Department due to those occasional few new hires that quit the force. L. 06:46:26 PM (00:49:28)Action Items Page 4 of 9 Bozeman City Commission Meeting Minutes,September 24,2018 1. 06:46:29 PM (00:49:31) Resolution 4929,Annual Assessment for the Business Improvement District(BID)for Fiscal Year 2019 (FY19) (Donald) all_a 06:46:40 PM (00:49:42)Staff Presentation Finance Director Kristin Donald presented Resolution 4929 for the Business Improvement District assessment,which is based on the assessed taxable value.She explained the work plan was presented during budget time,and there has been no public comment. 06:47:08 PM (00:50:10)Questions of Staff Cr. Cunningham asked if the rates are an increase from the prior year. 06:47:32 PM (00:50:34) Public Comment There was no public comment 06:47:41 PM (00:50:43)Motion to adopt Resolution 4929,Annual Assessment for the Business Improvement District for Fiscal Year 2019. Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd 06:47:59 PM (00:51:01) Vote on the Motion to adopt Resolution 4929,Annual Assessment for the Business Improvement District for Fiscal Year 2019. The motion passed 5-0. Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 2. 06:48:42 PM (00:51:44) Resolution 4930,Annual Assessment for the Tourism Business Improvement District(TBID)for Fiscal Year 2019 (FY19) (Donald) x_a 06:48:54 PM (00:51:56)Staff Presentation Finance Director Kristin Donald presented Resolution 4930 for the Tourism Business Improvement District.She explained the work plan was presented during budget time, and there has been no public comment. 06:49:21 PM (00:52:23)Questions of Staff Cr. Pomeroy asked how the$11VI was spent. DM Mehl asked for confirmation of the process of the approval plan for the district budget. Page 5 of 9 Bozeman City Commission Meeting Minutes,September 24,2018 06:50:43 PM (00:53:45) Public Comment There was no public comment. 06:50:55 PM (00:53:57)Motion to adopt Resolution 4930,Annual Assessment for the Tourism Business Improvement District for Fiscal Year 2019. Commissioner-Terry Cunningham: Motion Commissioner-Jeff Krauss: 2nd 06:51:07 PM (00:54:09) Discussion Cr.Cunningham is in support of the work plan and assessment. Cr. Krauss commented this is more or less a voluntary tax the tourism board took on themselves. He mentioned using a small amount of money to start conducting education on human trafficking and suggests this for next year's work plan. Mayor Andrus is the liaison to the TBID and agreed with Cr. Krauss but has other thoughts about how we might use some of that money as well. 06:53:53 PM (00:56:55) Vote on the Motion to adopt Resolution 4930,Annual Assessment for the Tourism Business Improvement District for Fiscal Year 2019. The motion passed 5-0. Commissioner-TerrV Cunningham: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho PomeroV:Approve Commissioner-Terry Cunningham:Approve 3. 06:54:09 PM (00:57:11) Resolution 4931, Levying and Assessing Annual Maintenance and Electrical Current Costs for Special Improvement Lighting Districts for Fiscal Year 2019 (FY19) (Donald) , a 06:54:24 PM (00:57:26)Staff Presentation Finance Director Kristin Donald presented Resolution 4931,which is for the cost for the previous year's power bills and the scheduled system maintenance within the lighting districts.She stated no public comment has been received. 06:54:42 PM (00:57:44) Questions of Staff There were no questions of staff. 06:55:04 PM (00:58:06) Public Comment There was no public comment. Page 6 of 9 Bozeman City Commission Meeting Minutes,September 24,2018 06:55:11 PM (00:58:13)Motion to adopt Resolution 4931, Levying and Assessing Annual Maintenance and Electrical Current Costs for Special Improvement Lighting Districts for Fiscal Year 2019. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd 06:55:29 PM (00:58:31) Discussion Cr. Krauss stated this is how it's done, and maybe someday we will look at how we do it and whether there are changes to be made. DM Mehl will support the motion but asked that the finance director and treasurer report back in the future if there are better ways to bill and how other communities do it as well. Mayor Andrus commented on the idea that another Montana city asked NorthWestern Energy to provide a financial analysis and inventory for an ongoing management plan to demonstrate the value and services received.She suggested we look at this in the future. 06:57:38 PM (01:00:40) Vote on the Motion to adopt Resolution 4931, Levying and Assessing Annual Maintenance and Electrical Current Costs for Special Improvement Lighting Districts for Fiscal Year 2019. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 4. 06:57:51 PM (01:00:53) Resolution 4940, Levying a Special Assessment for Special Improvement District(SID) Numbers 683, 684, 713, 718, and 732(Donald) ~.a 06:58:07 PM (01:01:09)Staff Presentation Finance Director Kristin Donald presented Resolution 4940,which are assessments memorializing existing levies and are not new assessments for these special improvement districts.She stated no public comment has been received. 06:58:25 PM (01:01:27) Questions of Staff DM Mehl asked about public notice. 06:58:40 PM (01:01:42) Public Comment There was no public comment. 06:58:57 PM (01:01:59)Motion to adopt Resolution 4940, levying a special assessment upon benefited properties within Special Improvement District numbers 683, 684, 713, 718,and 732. Page 7 of 9 Bozeman City Commission Meeting Minutes,September 24,2018 DeputV Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd 06:59:16 PM (01:02:18) Discussion DM Mehl supports the motion out of abundance of caution. Cr. Cunningham was glad to see proper notice was given and code was properly followed. Cr. Krauss thinks we've taken some of the burden off of the individual tax payers by spreading out the assessment. 07:01:44 PM (01:04:46) Vote on the Motion to adopt Resolution 4940, levying a special assessment upon benefited properties within Special Improvement District numbers 683, 684, 713, 718, and 732. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve DeputV Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- 1-Ho Pomeroy: Approve Commissioner-TerrV Cunningham: Approve 5. 07:01:55 PM (01:04:57)Appointment to the Board of Ethics (Sweeney) ., a 07:02:07 PM (01:05:09)Motion to appoint Carson Taylor to the Board of Ethics with a term ending July 31,2020. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd 07:02:14 PM (01:05:16) Vote on the Motion to appoint Carson Taylor to the Board of Ethics with a term ending July 31,2020. The motion passed 5-0. Commissioner-Jeff Krauss: Motion DeputV Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham: Approve M. 07:02:27 PM (01:05:29) FYI/Discussion • DM Mehl talked about questions from the Recreation and Parks Advisory Board with regard to cash-in-lieu for parks in the B-3 area. He will be talking to staff about that process. Page 8 of 9 Bozeman City Commission Meeting Minutes,September 24,2018 • Cr. Krauss will be gone November 5tn • Cr. Krauss noted it is the Bozeman Police Department's 135tn anniversary this year. N. 07:04:11 PM (01:07:13)Adjournment Mayor Andrus adjourned the meeting at 7:04 PM. *nthia ndrus Mayor ATTEST: ,< Bo U• �� Robin Crough * City Clerk •p�S, PREPARED BY: Robin Crough City Clerk PREPARED BY: Brenda Sweeney Deputy City Clerk Approved on: N±6QEY / Page 9 of 9