Loading...
HomeMy WebLinkAbout09-10-18 City Commission Minutes k _ �►'Co.� THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,September 10, 2018 Mayor-CVnthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais:City Manager(CM)Andrea Surratt, City Attorney(CA)Greg Sullivan,Assistant City Manager(ACM)Anna Rosenberry, Finance Director(FD) Kristin Donald, City Clerk Robin Crough A. 06:00:00 PM (00:05:08)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:03 PM (00:05:11) Pledge of Allegiance and a Moment of Silence C. 06:00:52 PM (00:06:00)Changes to the Agenda There were no changes to the agenda. D. 06:00:59 PM (00:06:07) FYI • Cr. Cunningham wanted to make sure local groups that were interested in having a Bozeman Public Safety Center presentation contact the City via the website,or call 406-582- 2306. • Cr. Cunningham asked the Commission if they were interested in making the HRDC a non- voting member on the CAHAB. E. 06:03:19 PM (00:08:27) Minutes 1. Approve the Regular Meeting Minutes from August 6, August 13, and August 20, 2018, Executive Session Minutes from July 23, 2018, and User Access to Linked Minutes (Crough) �a Page 1 of 11 Bozeman City Commission Meeting Minutes,September 10,2018 06:03:23 PM (00:08:31)Motion and Vote to approve the City Commission minutes from August 6, August 13, and August 20,2018, and Executive Session minutes from July 23,2018 as submitted. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus: Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho PomeroV:Approve Commissioner-TerrV Cunningham: Approve F. 06:03:46 PM (00:08:54)Commission Disclosures There were no Commission disclosures. G. 06:03:54 PM (00:09:02)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres) , G 2. Appoint Assistant City Manager Rosenberry to the Montana Municipal Interlocal Authority (MMIA) Board of Directors to a 2018-2020 Term (Surratt) , c} 3. Authorize the City Manager to Sign a Release and Reconveyance of a Sewer and Water Pipeline and Access Easement and Agreement with Scala Properties, LLC, also known as the Bozeman Brewery Sewer Main Easement(Hixson) �' a 4. Authorize the City Manager to Sign a Grant Agreement with Peach Street Property, LLC for a Midtown TIF Assistance Program Grant for"The Monarch" Mixed-Use Project at Peach Street Lot 1-A-2 (Fine) 7 a 5. Authorize the City Manager to Sign the Land Use License Renewal with Bozeman Deaconess Health Services d/b/a Bozeman Health and Gallatin Valley Land Trust for Continued Use of Bozeman Health Property for Trails in the Area Known as Highland Glen Nature Preserve (Overton) , 4�;j 6. Authorize the City Manager to Sign a Professional Services Agreement with Sanderson Stewart to Provide Right-of-Way Acquisition Services on a Term Contract Basis from the Date of Execution until July 2020(Hixson) W� a 7. Authorize the City Manager to Sign a Reimbursable Utility Relocation Agreement with North Western Energy for the Bozeman to Bridger Mountain Trail (Poissant) M9 a 8. Authorize the City Manager to Sign a Task Order with Tetra Tech, Inc.for 2018 Groundwater and Perimeter Methane Monitoring,Assessment of System Performance and Effectiveness at the Story Mill Landfill (Hixson) ' a 9. Authorize the City Manager to Sign Addendum 1 to the Construction Agreement with Ramsey Hardwood Floors Inc.for the Beall Flooring Replacement (Saitta) a Page 2 of 11 Bozeman City Commission Meeting Minutes,September 10,2018 10. Authorize the City Manager to Sign Amendment 1 to the Professional Services Agreement with Kadrmas, Lee&Jackson, Inc. (KU Engineering)for Engineering Services in the Northeast Urban Renewal District for the Completion of the Construction Management and Oversight for the Reconstruction of East Tamarack Street(Fontenot) 7La 11. Ratify the City Manager's Signature on a Memorandum of Understanding with the Montana State University School of Architecture for the Accessory Dwelling Unit Design Project (Madsen) .a 12. Resolution 4953, Authorizing the City Manager to Sign Amendment Number 2 to the Construction Agreement with R&R Taylor, Inc. for the Story Mill Community Center Renovation Project(Poissant) !; 13. Ordinance 2008 Final Adoption, the Bridger Meadows Zone Map Amendment Designating Approximately 12.0 Acres as R-1, Residential Low Density, Application 18078 (Saunders) . a 06:03:58 PM (00:09:06)City Manager Overview CM Surratt discussed the highlights of the consent agenda. 06:05:42 PM (00:10:50) Public Comment There was no public comment. 06:05:55 PM (00:11:03)Motion and Vote to approve Consent Items 1-13 as submitted. The motion passed 5-0. Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve H. 06:06:14 PM (00:11:22) Public Comment Mayor Andrus opened public comment. 06:06:54 PM (00:12:02)Sarah Helfrish,Public Comment Ms. Helfrish wrapped up the Bogert Pool Friends project, including beautification and facility management.She discussed facility management needs that are on-going. 06:10:24 PM (00:15:32)Michael Faust Public Comment Mr. Faust with Gallatin Mental Health Center discussed his organization's request for$18,000 in the FY19 budget. Page 3 of 11 Bozeman City Commission Meeting Minutes,September 10,2018 I. 06:11:52 PM (00:17:00)Action Items 1. 06:11:57 PM (00:17:05) Resolution 4925, Establishing and Affixing the Number of Mills to be Charged Against the Assessed Valuation of All Taxable Property Situated within the Corporate Jurisdictional Boundaries of the City for Fiscal Year 2018-2019 (FY19) (Donald) 7 a 06:12:28 PM (00:17:36)Staff Presentation FD Donald discussed the tax base growth (increased),the maximum levy allowed under state law, and the recommended levy based on the tax base, equaling 191.24 mills.She discussed the effects on the median property owner.ACM Rosenberry discussed financial issues, including less expected revenue and a lower than expected General Fund cash carryover.She discussed the numbers in detail, as well as state law reserve requirements. She discussed options for the estimated 1%General Fund revenue shortfall. Setting the tax levy tonight is required,the later budget amendment is not. No public comment has been received. CM Surratt is comfortable that staff can figure out the difference. 06:31:47 PM (00:36:55) Questions of Staff The Commission asked if the next action item could affect this and whether both should be heard at the same time. Cr. Cunningham asked about historic changes in tax base growth, and the process of setting budgets without having the state's taxable values. He asked the City Manager if there is any way this can be managed in the future. He asked about mills not levied and the cash carryover. Cr. Krauss asked about the change in the timing of the budget approvals over the past decade. He asked if we amended the budget in prior years we came up short, and whether the City Manager estimates are reasonable, and can pressure be placed on the Finance Director or City Manager to inflate revenue estimates.The threshold for budget amendments was discussed in great length. DM Mehl asked ACM Rosenberry about specific numbers, and staff's recommendation. He asked about typical cash carryover. Cr. Pomeroy asked if there could be an increase after the certified value. Mayor Andrus asked how the budget will be managed if the Commission does nothing tonight. Cr. Krauss asked about what would happen in an emergency. He asked about changes of taxable value in the parcel layer. 07:23:23 PM (01:28:31) Public Comment There was no public comment. 07:23:45 PM (01:28:53)Motion to adopt Resolution 4925, Establishing and Affixing the Number of Mills to be Charged Against the Assessed Valuation of An Taxable Property Situated within the Corporate Jurisdictional Boundaries of the City for Fiscal Year 2018-2019. Commissioner-Terry Cunningham: Motion Commissioner-Jeff Krauss: 2nd Page 4 of 11 Bozeman City Commission Meeting Minutes,September 10,2018 07:24:06 PM (01:29:14) Discussion Cr. Cunningham thanked the staff for getting close with estimates. He does believe staff can make up the difference in savings. Cr. Krauss does not support this as he believes the budget should be tied to the certified mill levy, and that that check and balance is being ignored tonight. He doesn't agree with amending the budget to spend more but to not amend to spend less. DM Mehl discussed that property taxes are going up less than inflation. He also discussed the pros and cons of budget timing. Cr. Pomeroy stated the estimates are very close and supports the motion. Mayor Andrus expressed interest in determining what merits a budget amendment. 07:40:15 PM (01:45:23) Vote on the Motion to adopt Resolution 4925,Establishing and Affixing the Number of Mills to be Charged Against the Assessed Valuation of All Taxable Property Situated within the Corporate Jurisdictional Boundaries of the City for Fiscal Year 2018-2019. The motion passed 4-1. Commissioner-Terry Cunningham: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 07:40:32 PM (01:45:40) Recess Mayor Andrus called the Commission into recess until 7:45 PM. 07:48:07 PM (01:53:15)Call to Order Mayor Andrus called the meeting to order at 7:48 PM. 2. 07:48:11 PM (01:53:19) Resolution 4926,Amending the City's Annual Budget to Include Items to be Funded with General Fund Revenues, Unanticipated Revenues, or Previously Unbudgeted Revenue for the Fiscal Year Ending June 30, 2019 (FY19) (Donald) rom_a 07:48:39 PM (01:53:47)Staff Presentation FD Director noted the Hope House request in the final budget adoption. No public comment has been received. 07:49:42 PM (01:54:50)Questions Cr. Krauss asked if the budget was amended,the estimated shortfall in the reserve needs to be met. DM Mehl asked about CM Surratt's meeting with the Hope House regarding their request.She feels Page 5 of 11 Bozeman City Commission Meeting Minutes,September 10,2018 compelled to find money in her discretionary budget instead of an amendment. Cr. Krauss asked if the discretionary fund can fund strategic salary increases, and if someone is concerned about that, how can the Commission be informed? Mayor Andrus asked if the Hope House request would be one-time. 07:58:06 PM (02:03:14) Public Comment There was no public comment. 07:58:27 PM (02:03:35) Point of Order Cr. Krauss asked if a motion was required. 07:58:38 PM (02:03:46) Discussion DM Mehl expects agencies that receive money to provide a report to the Commission. He discussed mental health issues in the community. Cr. Pomeroy agreed with DM Mehl and related the Hope House request to the strategic plan. Cr. Cunningham discussed the City's role in providing support to local organizations. Cr. Krauss stated he does not think mental health is a City issue to fund, and that the City has strict reporting requirements. Mayor Andrus stated it is the City's responsibility to fill in the gaps when the state and federal government drops the ball. 3. 08:10:23 PM (02:15:31) Resolution 4927, Establishing Rates for Water Service (Donald) , a 08:10:34 PM (02:15:42)Staff Presentation FD Donald discussed the work with AE2S and their recommended rate increases for water meter charges. 08:11:17 PM (02:16:25)Questions of Staff DM Mehl asked about the history of rate increases in the last few years. Cr. Cunningham asked if maintenance and operations were covered by these funds. 08:12:58 PM (02:18:06) Public Comment There was no public comment. 08:13:11 PM (02:18:19)Motion to adopt Resolution 4927, Establishing Rates for Water Service, increasing water meter charges by 3%and consumption charges by 5%effective September 1,2018. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd 08:13:27 PM (02:18:35) Discussion Page 6 of 11 Bozeman City Commission Meeting Minutes,September 10,2018 Cr. Krauss will vote no as he is waiting for the final rate structure, but doesn't believe inflation is justification for raising rates. DM Mehl discussed the City's core responsibilities of clean water and sewer. Cr. Pomeroy supports the motion to keep water clean. Cr.Cunningham also discussed relative inflation costs, and a consumption charge discourages overuse. Mayor Andrus associates her comments with previous Commissioners and supports the motion. 08:18:16 PM (02:23:24) Vote on the Motion to adopt Resolution 4927, Establishing Rates for Water Service, increasing water meter charges by 3%and consumption charges by 5%effective September 1, 2018. The motion passed 4-1. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 4. 08:18:30 PM (02:23:38) Resolution 4928, Establishing Rates for Wastewater Service (Donald) 17 a 08:18:39 PM (02:23:47)Staff Presentation FD Donald referenced the August 20, 2018 Commission discussion with AUS, and proposed adjustments to wastewater rates. 08:19:14 PM (02:24:22) Questions There were no questions of staff. 08:19:26 PM (02:24:34) Public Comment There was no public comment. 08:19:31 PM (02:24:39)Motion to adopt Resolution 4928,Establishing Rates for Wastewater Service, increasing wastewater service charges by 3%and consumption charges by 4°o effective September 1, 2018. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy:2nd 08:19:47 PM (02:24:55) Discussion DM Mehl noted that Park City pays far more for wastewater service. Page 7 of 11 Bozeman City Commission Meeting Minutes,September 10,2018 Cr. Pomeroy supports the motion. Cr. Cunningham associates his comments with the previous item. Cr. Krauss discussed cost of services, and that MSU rates were not adjusted. 08:22:08 PM (02:27:16) Vote on the Motion to adopt Resolution 4928, Establishing Rates for Wastewater Service, increasing wastewater service charges by 3%and consumption charges by 4% effective September 1,2018. The motion passed 4-1. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner- 1-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 5. 08:22:20 PM (02:27:28)Appointment to the Audit Committee (Sweeney) 0 a 08:22:26 PM (02:27:34)Motion to appoint Linda Gabal[to the Audit Committee with a term ending March 1,2020]. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd 08:23:13 PM (02:28:21)Linda Gabal, Public Comment Ms. Gabal introduced her experience. 08:24:54 PM (02:30:02) Vote on the Motion to appoint Linda Gabal[to the Audit Committee with a term ending March 1,2020]. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 6. 08:25:07 PM(02:30:15)Appointment to the Bozeman Tourism Business Improvement District (BTBID) Board (Sweeney) ^ a Page 8 of 11 Bozeman City Commission Meeting Minutes,September 10,2018 08:25:11 PM (02:30:19)Motion and Vote to appoint Lisa Sebena Ito the Bozeman Tourism Business Improvement District Board to a term ending July 31,2022]. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Deputy Mavor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 7. 08:25:40 PM (02:30:48) Appointment(s) to the Community Affordable Housing Advisory Board (CAHAB) (Sweeney) 7� 08:25:45 PM (02:30:53)Motion to appoint Steve Wheeler to the Community Member At-Large position with a term ending June 30,2019, and Noel Seeburg to the Real Estate Financing/Sales position with a term ending June 30,2021, to the Community Affordable Housing Advisory Board. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd 08:26:12 PM (02:31:20) Public Comment There was no public comment. 08:26:21 PM (02:31:29) Discussion DM Mehl stated he'd like to see the HRDC ex-officio position addition in the future. 08:27:00 PM (02:32:08) Vote on the Motion to appoint Steve Wheeler to the Community Member At- Large position with a term ending June 30,2019,and Noel Seeburg to the Real Estate Financing/Sales position with a term ending June 30,2021, to the Community Affordable Housing Advisory Board. The motion passed 5-0. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 8. 08:27:20 PM (02:32:28) Appointment(s) to the Northeast Urban Renewal Board (NURB) Page 9 of 11 Bozeman City Commission Meeting Minutes,September 10,2018 (Sweeney) , a 08:27:25 PM (02:32:33)Motion and Vote to appoint Corwin Dormire to a non-voting position with a term ending July 31,2019, Dalton Brink to a non-voting position with a term ending July 31,2022,and Daniel Doehring to a voting-resident within district position with a term ending July 31,2022,[to the Northeast Urban Renewal Board]. The motion passed 5-0. Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve J. 08:28:29 PM (02:33:37) FYI/Discussion • Cr. Krauss asked for a Public Works update and map where the City is not allowing development due to sewer capacity. CM Surratt asked the Commission if others are looking for that information in a map since it will take time to put that together. • CA Sullivan confirmed that three Commissioners want another resolution revising the membership of CAHAB. K. 08:35:24 PM (02:40:32)Adjournment Cynthia L.Andrus Mayor ATTEST: 4 Robin Crough City Clerk """ Page 10 of 11 Bozeman City Commission Meeting Minutes,September 10,2018 PREPARED BY: Robin Crough City Clerk Approved on: � �e�✓ lsT� Page 11 of 11